JOB STATUS: OPEN

EFFECTIVE: 2019-20

POSTING DATE: 05/16/2019

CLOSING DATE: 07/14/2019 04:30 PM

POSTING NUMBER: 00031221

LOCATION: AQUATICS CENTER

POSITION TITLE: CENTRAL OFFICE BOOKKEEPER II - 250 DAY

REPORTS TO:
Director

BASIC QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum qualification of a high school diploma or general education (GED) and three years of work experience in general bookkeeping or accounting keeping detailed financial records; or any combination of experience and training that would provide the following knowledge, abilities, and skills:

• Knowledge of general accounting and budgeting principles; including the ability to analyze, verify, and reconcile financial records.

• Ability to compile data for financial reports.

• Ability to compile annual budgetary projections and detailed information for budget management and allocation purposes.

• Working knowledge of Microsoft Excel and the ability to successfully navigate accounting software.

• Must possess excellent interpersonal skills and demonstrate the ability to communicate effectively and work independently with minimal supervision.

STATE REQUIREMENTS/QUALIFICATIONS:

None

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

BASIC FUNCTION/NATURE OF WORK:

This is a highly-skilled position responsible for the financial record keeping of large governmental awards and grants. The work includes budgeting; maintaining financial records; ordering and receiving of supplies; reviewing time and leave documents; and financial report preparation. The work is performed under the general supervision of the Director.

DIMENSIONS:

Grade 7

7.5 hours/day

This position requires fleixbility in working non-tradtional hours to support the Aquatics Center activities. This may include evening and weekend hours during the peak of high school swim season.

This position requires a full background investigation which includes a review of current credit score. Credit score must be 660 or better.

DUTIES & RESPONSIBILITIES/ILLUSTRATIVE EX OF WORK:

Include, but are not limited to, the following:

• Work collaboratively with all stakeholders in Providing A World-Class Education.
• Liaison with Financial Services for the management of federal, state, and local grants awarded to the Division.
• Maintain departmental and grant budgets to include preparation, projections, and the monitoring of spending.
• Provide statistical data for evaluation throughout the year, during the annual budget process, and for any ongoing administrative review.
• Assist program managers and school bookkeepers with understanding specific financial requirements related to individual grants and programs managed by central office.
• Coordinate allocations of centrally managed funds to schools and monitor expense data to assure compliance with federal/state regulations and policies.
• Prepare and submit monthly grant reimbursement and budget transfer requests to the appropriate government accounting system.
• Review financial documents submitted by schools to ensure costs are allowable, correct, and complete. Develop or secure supporting documentation to prepare subsequent required financial forms or reports.
• Prepare and process departmental purchases following PWCS purchasing regulations and guidelines.
• Manage and reconcile Division procurement cards for the department.
• Review and input departmental time and leave requests, maintain accurate records, and run payroll reports.
• Perform other duties as assigned.

SALARY:
Hiring Range: $38,046 - $52,102/year ($20.29 - $27.79/hour)

DAYS: 250

FULL TIME/PART TIME: Full Time