LYON COUNTY SCHOOL DISTRICT

General Ledger & Accounting Specialist

Job Group: Administration

Classification: Classified

Terms of Employment: Pay Grade 13 on the Classified Salary Structure (12 month, 8 hours/day)

FLSA Status: NON-EXEMPT

POSITION SUMMARY: Works directly under and is evaluated by the Finance Manager/Comptroller and is responsible for overseeing payroll and specialized financial duties to organize, process, and maintain accounting records. Other duties include working with the Finance Manager/Comptroller to complete Nevada Department of Education and legislative reporting, working with accounting software vendors, and training LCSD staff with accounting software.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.

1. Works with the Finance Manager/Comptroller to complete Nevada Department of Education and legislative reports.
2. Works directly with all levels of District staff in requesting information or answering inquiries.
3. Primary contact with accounting software vendors.
4. Trains and assists site and district staff with accounting software.
5. Assists with training and support to finance department office staff.
6. Approves purchase orders up to $500.
7. Oversees health insurance payments and monthly statement reconciliations.
8. Oversees fixed asset inventory management; reconcile inventory to general ledger and subsidiary records.
9. Oversees the following: employee files, calculate monthly salaries, accrue leave, process absences, time worked, paychecks, deduction payments and track time taken under the Family Medical Leave Act (FMLA).
10. Oversees Public Employees Retirement System of Nevada (PERS) monthly reporting of time, wages and contributions. Processing enrollment, change, and termination forms. Calculating salary certifications.
11. Assists with implementation and maintenance of internal accounting controls and audits preparations.
12. Oversees Federal and State payroll reporting - monthly, quarterly and annual payroll tax and employment reporting including annual W-2s and Social Security number verification.
13. Oversees student funds monthly review of activity, create journal entries to post activity to the general ledger and assists with internal audits of the same.
14. Oversees ERATE funding including reconciliations and adherence to regulations.
15. Assist Finance Manager/Comptroller with budget and financial statements.
16. Recommends modifications to improve workflow and/or procedures.
17. Ability to appropriately handle stress and interact with others, including supervisors, coworkers, teachers, and the community.
18. Regular and consistent punctuality and attendance are essential functions of the job.
19. Performs all other duties as assigned.

POSITION EXPECTATIONS:

Expertise in:

1. Nevada Department of Education required reports.
2. Payroll processing and procedures, from timesheet data entry to annual reporting of wages.
3. PERS policies and any changes in those policies that would affect LCSD employees.
4. Relevant Federal and State employment laws and regulations.
5. Advanced accounting practices, procedures and financial reporting fundamentals.
6. Advanced computer applications, especially accounting software and spreadsheets.

Ability to:

1. Work collaboratively with finance department employees in Business Office functions.
2. Effectively communicate with employees and others in a clear, concise and professional manner.
3. Reconcile complex accounts using analytical skills to identify and resolve problems.
4. Master accounting software and instruct LCSD staff in the use of accounting software.
5. Work overtime in evenings, mornings and on weekends as necessary or requested.

AUTHORITIES:

The General Ledger and Accounting manager will exercise certain job responsibilities in the absence of the Finance Manager/Comptroller, including approving additional requisitions, payable batches, bank transfers and e-pars.

POSITION REQUIREMENTS:

Education and Training:

1. Bachelor's degree in accounting, business or finance preferred, but not necessarily required.
2. Five (5) years of payroll experience and accounting or bookkeeping experience preferred.
3. In-depth understanding of payroll, bookkeeping and financial reporting.
4. Significant experience using accounting software, spreadsheets and databases.

Licenses and Certifications:

1. A valid Nevada driver's license is required at the time of appointment.
2. Skills testing may be required.

Candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.

PHYSICAL AND MENTAL REQUIREMENTS:

The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Cognitive ability and dexterity to operate office equipment for long periods of time. Strength and stamina to bend, stoop, sit and stand for long periods. Dexterity and coordination to handle periodic lifting and moving of boxes. Reaching for items above and below waist level. Involves hearing and speech to communicate in person or over the telephone. Must have the ability to lift 50 pounds to waist height.

In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer.

WORKING CONDITIONS:

Work is performed under the following conditions: Position functions primarily within an office. The majority of work will be performed sitting at a computer for prolonged periods of time. Exposure to climate controlled office settings to outside weather with temperatures ranging from mild/moderate to extreme cold/heat. May involve exposure to noise levels ranging from low to moderate for frequent time periods.

Hazards: Stress, anxiety and office equipment (as related to specific assignment).

PHYSICAL CAPACITY REQUIREMENTS FOR POSITION

(Mark with an X, leave blank where not applicable)

ESSENTIAL FUNCTION

LESS THAN 25% OF TIME

25% TO 49% OF TIME

50% TO 74% OF TIME

75% TO 100% OF TIME

Sitting

X

Standing

X

Walking

X

Bending/Stooping/

Squatting/Twisting

Crawling

Kneeling

Reaching above of body

X

Reaching away from body

X

Climbing Stairs

Climbing while working (ladder, stools, roofs, poles)

Balancing

Lifting &/Or Carrying objects:

50 Pounds or 1/3 Bodyweight

Pushing

Pulling

Grasping/ Gripping

X

Handling

Applying Torque (arms)

Fine Manipulation

Repetitive Work

X

Weight Bearings

Typing, Keyboarding, or Entering Data

X

Computer Monitor/ CRT

X

Driving a Vehicle

Working Alone

Operating Machinery or Equipment:

Heavy Equipment

Vibrating Equipment

Power Tools

Machine/Electrical Hazards

Ladders ≥ 6 Feet

Personal Protective Equipment

Respirator Use

Work Conditions:

High Noises

Heights

Confined Spaces

Heat Stress

Cold Stress

UV Exposure

Hazardous Chemical/Waste

>8 Hrs Day

Overtime/Irregular Hrs

Senses:

Eyes

Visually Demanding Work

Near Vision

X

Far Vision

Depth Perception

Basic Color Discrimination

Hearing Protection

Speech Discrimination

Audio Alarms

Ability to Smell

Equal Opportunity Employer

The Lyon County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, disability, or any other protected class and shall extend to working conditions, training, promotion, and terms and conditions of employment.

Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling: (775) 463-6800.

Primary Location:
District Wide
Salary Range:
$22.51 - $34.81 / Per Hour
Shift Type:
Full-Time