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Director: Strategic Resource Planning - Strategic Resource Planning Department (2019-20)

Employer
Oakland Unified School District
Location
Oakland, CA, US
Salary
$99,008.22 - $126,382.99 / Per Year
Ref: PCN950A

TITLE:

Director, Strategic Resource Planning

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

Strategic Resource Planning

CLASSIFICATION:

Classified Management

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours

ISSUED:

Created: April 2019

SALARY GRADE:

ADCL 19

BASIC FUNCTION: Lead the planning and alignment of resources to academic goals and instructional programs. Build coherence and alignment of academic programs to the Local Control Accountability Plan (LCAP). Develop district-wide systems for guiding sites about best practices and progress monitoring of programs. Develop communications to articulate the use of resources for academic and instructional programs. Collaborate about building systems to capture the academic details in the Accounting System.

REPRESENTATIVE DUTIES: (Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements).

ESSENTIAL FUNCTIONS:

Develop systems to provide assistance and guidance to school sites and other staff about aligning resources to academic goals, best practices and programs.

Create systems for progress monitoring academic services and programs.

Support Leadership with the planning for budget prioritization.

Develop systems for analysis of costs associated with programs.

Create systems to collect data from our school sites and central office staff regarding the connection between budgetary investments and student outcomes.

Synthesize, translate, and communicate complex topics and issues including District policies and programs.

Assist with developing a component of the Accounting System that captures the details of the instructional programs.

Provide input into the District's academic and budget development planning calendar.

Respond to requests from auditors' representatives, grantor organizations, and governmental organizations, including official financial reports and claims; represent the District during audits by public auditors.

Serve as a resource and liaison for District leadership, school and district staff, district advisory committees, parents and community groups, and state and federal agencies on issues related to district, state, and federal planning and accountability.

Contact other District and public agencies during the course of audit research to obtain or provide information.

Represent the District at local, state, federal and national meetings and other activities; remain current on laws and regulations affecting programs under the supervision of the department and division.

Recommend policies and procedures to assure that the District maintains a comprehensive audit program and complies with procedures and requirements related to fiscal independence.

Direct the preparation and maintenance of detailed records of department functions and activities in preparation for audits.

Serve as a resource and liaison in employer-employee relations to support District with Labor negotiations in how to use various restricted funds compliantly for specific employee job functions or classifications.

Create and file audit waivers that include presenting management positions with respect to employer-employee relations as part of the process for complying with waiver requirements.

Maintain knowledge of legislation, rules and regulations for local, state and federal resources.

Develop trainings and education sessions to help sites monitor resources.

Coordinate the evaluation for local, state and federal programs.

Coordinate and communicate to staff about audits.

Design information, material and reports about local, state and federal programs.

Develop communications to explain the use of funding aligned to programs.

Develop and communicate out systems for collecting information from sites.

Provide guidance about grants and ensuring grant applications are complete and accurate.

Coordinate the development of the OUSD Site Planning Handbook.

Monitor and control the process for the creation of school's Site Plan for Student Achievement (SPSA) in accordance with state statutes and Board timelines.

Develop a system to monitor site's strategic and timely use of school site funds in collaboration with our Fiscal Department.

Coordinate the calendar and timelines about each grant's cycle.

Monitor and control the process for the District's accounting for instructional minutes in accordance with State statutes.

Plan, coordinate, and arrange appropriate training for assigned staff to ensure professional development opportunities.

Supervise, evaluate, and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions.

Perform other related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Effective instructional strategies and best practices to ensure extended learning opportunities for all students.

Local Control Accountability Plan (LCAP) and Site Plan for Student Achievement (SPSA)

State, federal and local program requirements

Assessment and evaluation techniques

Budget preparation and monitoring

State Education Codes requiring District accountability

Planning, organization and direction of the categorical programs of the District

Planning organization and direction of grant programs within the District

ESEA accountability requirements

Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural markers

Correct English usage, grammar, spelling, vocabulary and punctuation

Principles and practices of management

Applicable laws, codes, regulations, policies and procedures

District organization, operations, policies and objectives

Policies, objectives and terminology of assigned programs

Instructional programs at all levels

Efficient use of computer applications, including Microsoft Office Suite

ABILITIES TO:

Communicate effectively and constructively in writing and orally

Develop positive working relationships with staff, parents, and administration

Organize work and meet deadlines

Maintain current knowledge of applicable provisions of applicable federal, state, local and district laws, rules and regulations

Create and manage complex budgets; develop required financial and other resources to support programs; and gather, report and analyze complex data for planning, operational and evaluation purposes

Review existing and pending legislation related to procedural guidelines and the District finance programs and recommend origination, modification, or support of legislative measures

Communicate effectively both orally and in writing

Interpret, apply and explain rules, regulations, policies and procedures

Establish and maintain cooperative and effective working relationships with others

Operate a computer and assigned office equipment

Analyze situations accurately and adopt an effective course of action

Meet schedules and critical deadlines

Work independently

Plan and organize work

Direct the preparation and maintenance of a variety of reports and files related to assigned activities

PREREQUISITES

Master's Degree

Teaching credential preferred

Administrative credential preferred

Six (6) years of recent, full-time, paid, progressively responsible program auditing experience

Extensive knowledge of the legal and program requirements related to services for State and Federal programs

Extensive knowledge of instructional programs

Valid California Driver's License, if applicable

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Strategic Resource Planning
Salary Range: $99,008.22 - $126,382.99 / Per Year
Shift Type: Full-Time

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