Director of Finance and Procurement, Child Nutrition Program (Immediate Opening)

Description
Position at IDEA Public Schools

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 5 0 % of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .





Role Mission: The CNP Director of Finance and Procurement is part of the finance team within the Child Nutrition Program and is primarily responsible for overseeing all areas and functions of our program's budget, procurement, and establish long-term and strategic planning objectives. This role collaborates with our Business Office directors in updating policies and procedures to reflect state and federal requirements for CNP in purchasing and procurement and work with state agencies in setting up the child nutrition program as an authorized school food authority in new states. Other responsibilities include, but not limited to: managing state procurement audit reviews, develops bid and contract management process and procedures in systems adopted by the district in collaboration with the Director of Business Enterprise Resource Information Systems and leads expanding the district's purchasing processes in multiple states.

Accountabilities

  • Achieves financial excellence in CNP through direct management of 100% of campuses meet the campus fund balance goal by June 30.
    • Create, implement and monitor the CNP budget of over $50 million and staffing model of over 500 employees
    • Provides strategic and tactical leadership in the areas of revenue and expense management, budget tracking, commodity entitlement allocation and depletion, and procurement procedures
    • Collaborates with Regional Directors of Operations (RDOs) to mentor and support Assistant Principals of Operations (APOs) on best practices, analysis and tracking mechanisms to ensure effective monitoring of progress toward goals (PTGs) and driving results
    • Oversees the evaluation of contracts and vendor selection process to ensure federal, state and local compliance requirements are met
    • Creates policies, procedures and strategies for goal management of fund balance across the district. Training CNP teams on process of data visibility, adult culture and escalation process to meet fund balance goal


  • Decreases the cost of CNP supplies, kitchen equipment, and contracted services by 3% over prior year
    • Implements an innovative procurement process to improve our product quality and build a culture of long-term savings
    • Leads contract negotiations and recommends changes to improve contract terms, conditions and procedures to ensure best value pricing and high-quality standards are consistently met
    • Collaborates in the development and final approval of CNP's kitchen equipment bid specifications in conjunction with the Construction and Operations teams and third-party Construction Project Managers


  • Increase the district's Identified Student Percent by 1% over prior year.
    • Provides strategic and tactical leadership in the areas of Community Eligibility Provision (CEP) analysis, budgeting, training, and increasing identified student percentages
    • Analyzes the financial impact of continuing and expanding CEP in multiple regions and identify which schools qualify for CEP participation
    • Communicates with district executive leadership the strategy and expansion of CEP
    • Oversees the annual approval of CEP by state agencies in multiple states and ensures compliance requirements are executed by the finance team to maintain program eligibility


  • Ensure the district meets the food cost targets for each region for breakfast, lunch, snack and supper.
    • Analyzes the menu cost analysis and food cost on a monthly basis for all meal services and collaborates with the CNP Nutrition team to ensure total cost for meals are within budgeted food cost targets
    • Collaborates with purchasing cooperatives in preparing bid specifications and evaluations for CNP food vendors
    • Leads contract negotiations with food vendors and recommends changes to improve contract terms, conditions and procedures to ensure best value pricing and high-quality standards are consistently met
    • Creates policy and procedures to fully integrate USDA commodities in the school menus


  • 100% of programmed schools in operation with vendors procured, state program applications approved and food ready by FDOS
    • Supports IDEA's beginning of year management strategy by developing cross-functional frameworks that result in standardized and replicable processes, implementing these processes consistently and timely across the district, and creating the infrastructure to produce and disseminate best practices to campuses
    • Builds best-in-class tools and mechanisms that generate measurable data for continuous improvement opportunities and meet IDEA's organizational needs
    • Communicates expectations, develops professional development and integrates IDEA culture in partnership with campus and regional leaders to ensure an excellent parent, student and staff experience on the first day of school
    • Ensures that by the first day of school the following is completed: 100% of procurement and contracts are following state requirements, menu cost analysis is completed and within specified budget, CNP staff have access to spend entitlement monies for commodities and receive said commodities, purchasing policies and procedures updated with new state and federal guidelines


  • We look for Team and Family who embody the following values and characteristics:
    • Believes and is committed to our mission and being an agent of change: that all students can get to and through college
    • Has demonstrated effective outcomes and results, and wants to be held accountable for them
    • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
    • Works with urgency and purpose to drive student outcomes
    • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
    • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
    • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
    • We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

    Supervisory Responsibilities (if applicable)
    • Supervise and evaluate performance of the CNP finance team
    • Indirectly supervises CNP campus managers with respect to departmental finance operations


    Competencies (if applicable):
    • Mission Focus- focuses on IDEA's core purpose of getting all students to college
    • Record of Results - holds high expectations for self and others to achieve and surpass intended goals
    • Manage Others to Deliver Results-leverages relationships to build and reinforce IDEA's culture and invests others in big goals
    • Problem Solving - able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
    • Coaching & Developing - develops team through formal and informal methods; makes professional development a top priority
    • Communication - effectively conveys information using a variety of channels and techniques
    • Continuous Improvement - proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

    Qualifications:
    • Education: Bachelor Degree in accounting or finance, MBA preferred
    • Experience: a minimum of five (5) years of experience in a leadership role
    • Licenses or Certifications (if applicable): not applicable


    Knowledge and Skills:
    • Knowledge of local, state, and national policy of managing food service programs: National Breakfast Program, National School Lunch Program, and Child and Adult Care Food Program, and the Community Eligibility Provision.
    • Knowledge of state audit processes for internal, external, single audits and state audit reviews
    • Strong mathematical and accounting skills with ability of converting raw data into meaningful analysis and recommendations
    • Strong computer literacy (i.e. Microsoft Office) is required with a high level understanding of Excel formulas
    • Ability to create and manage a program budget of over $50 million to ensure that programs are cost effective, that funds are managed prudently, and expenses follow federal, state, and local guidelines
    • Ability to comply with federal, state, and local laws as well as board policy in food service area
    • Ability to start our program in a new state as our own food service authority
    • Ability to work under pressure and meet deadlines with a high degree of accuracy
    • Ability to follow verbal and written instructions
    • Demonstrate flexibility, adaptability and be self-motivated
    • Business awareness and knowledge of management practices
    • Strong organizational, communication and interpersonal skills
    • Excellent oral, written, and presentation skills and can
    • Ability to work effectively with internal and external stakeholders
    • Ability to directly personnel
    • Ability to create and implement policy & procedures
    • Ability to work irregular hours during peak times through the year
    • Ability to handle 20% travel throughout Texas and Louisiana


    Compensation:
    • Salaries for this role typically fall between $65,000 and $91,000 commensurate with relevant experience and qualifications. This role is also eligible for a performance bonus based on individual and organizational performance and goal attainment.
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    IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.

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