ABOUT THE DISTRICT


Jeffco Public Schools, Colorado's largest K-12 school district, with 85,000 students and approximately 14,000 employees, has provided educational excellence for more than 60 years. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Our Jeffco Generations vision document and strategic plan map out with focus and clarity what we expect our schools to accomplish with our graduates. Come join us!

ABOUT THE SCHOOL/DEPARTMENT

Summit Ridge Middle School serves students grade 6-8 with an academic robust curriculum. At Summit Ridge, we believe in the true middle school model and believe in team teaching. We believe that team teaching is advantageous for middle school students, as it promotes student bonding and fosters closer relationships between teachers and students. Additionally, team teaching promotes interdisciplinary instruction and coordination. Within the Dakota Ridge Articulation Area, we believe in supporting our students' through their PreK-12 learning experience. Summit Ridge Middle School is currently in a candidacy school for the MYP. Summit Ridge is pursuing authorization as an IB World School. In addition to our academic rigor, we offer a variety of elective courses that provide our students with an exploratory model that adds to the holistic approach to our students education. Student athletics and extracurricular activities are highly encouraged. Many of our students compete in our Middle School Sports Program and school sponsored clubs.

ABOUT THE JOB

Job Title: Principal Secretary - Middle School Prepared Date: June 28, 2018 Position No.: 5229 CDE Code: 509 Grant: No Salary Grade: R-55 Work Year: 215 Work Days Department: School Division: Instructional Services Reports To: Principal

SUMMARY: Under the general supervision of the principal, this position includes primary responsibility for the secretarial functions of a middle school.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Act as a positive ambassador for middle school as receptionist. Schedule meetings and events, Saturday School.

Responsible for time and attendance of all staff members, including substitute teachers, plus complete electronic paperwork for covering classes when there are no subs.

Organize, format, enter, transcribe and edit all correspondence, bulletins, notices, newsletters, master schedules, end of the year reports. Maintain time lines paperwork for MRD's and report cards.

Provide temporary coverage for other secretaries. Enroll new students, update files and forward student files. Administer one- day count audit.

Assign and update voice mail numbers. Type daily announcements. Enter school announcements electronically into Bulletin Board. Listen to sub data via voice mail.

Operate and check maintenance on photocopy, fax machines and printers.

State District and school policies/procedures to students, staff and public. Attend staff meetings and transcribe notes or dictation, publish minutes and reports.

Keep secure and dispense room, desk and cabinet keys and keep organized and locked for security.

Train and lead the work of clerical staff, education assistants student assistants.

Organize/maintain all confidential operational records and files. Compile, monitor and prepare reports on supplies, facilities and equipment.

Provide illness/accident attention and First Aide when necessary. Complete accident forms as appropriate. Administer medications to students.

Responsible for completing and forwarding all personnel action forms/personnel evaluation forms. Collaborate with principal regarding hiring of staff. Conduct in-service for new teachers.

Maintain job skills to keep pace with modern technology. Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required, plus post secondary secretarial, business, office management, or computer courses, equivalent to up to one year of college. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required.


Principal Secretary, Middle School




EXPERIENCE: 3 or more years' secretarial experience. Experience in a school district department or school setting preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires strong oral and written communication, interpersonal, proofreading, customer service, diplomacy, and advanced microcomputer skills. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software (Microsoft Office - Word & Excel), Internet, e-mail and general office equipment at time of hire. Knowledge of District policies and procedures preferred.

CERTIFICATES, LICENSES, & REGISTRATIONS: First Aid & CPR Certificate highly recommended.

SUPERVISION/TECHNICAL RESPONSIBILITY: May be responsible for assigning, directing work, and training secretaries, sub-secretaries, clerical staff, paraprofessionals, and/or student aides in the office. May also have input into hiring and discipline processes. Acts as a departmental resource for staff.

CONTACTS: Daily and/or hourly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees requiring tact and diplomacy to maintain relationships, resolve problems, and negotiate matters, often involving confidential and/or highly confidential matters.

SAFETY TO SELF AND OTHERS: Medium exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually quiet.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills, and coordinate. Frequently required to analyze, compile, evaluate, synthesize, compute, and negotiate. Occasionally required to copy and instruct.

JUDGMENT AND DECISION MAKING: Work is assigned by administrative team and/or Principal and by self. Requires strong judgment, quick decision making, analytical skills, and tact to determine the urgency of a situation and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Student Conduct Code, Board and District policies and procedures, District/school discipline plan, Administrative Responsibilities Guide, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, and/or students. Errors in decision making could lead to loss of confidence in and/or impact the image of the District, school, department, and/or division. Supervisor is involved only in major decisions.

DIVERSITY OF DUTIES: Duties require cross training in accounting, finance, and/or budget; time and attendance; travel reports; project management; office management; and total operations and internal systems of departments, division, and/or school and their administration, staff, students, and/or community. Duties and actions impact individuals within the building, parents, students, staff, and/or community.
Additional Responsibilities:
Personnel:
Personal/Professional days
Job Requests/Advertising
Building Personnel Files
Names on Mail Boxes
Staff extension and address
Admin Meetings (weekly)
Principal - calendar/calls/correspond ence
SAC and PTO Representative (1 x month)
JEFFCO Connect/Parent Portal/IC
Monthly & Weekly Agenda
Master Calendar
Jeffco App/District communications
Weekly E-Mail community
Payroll
Time Entry
TCAP scores to families
Additional Pay
Spring Registration
Student Agenda
Special Projects
Hiring:
People Soft
Job posting/descriptions
Interview process
Follow up e-mails
**Attendance - Back-up
**Students sent to the office

HOURS AND DAYS WORKED

Desired Start Date: 07/22/2019Sec - Principal Mid 8hr/215
Annual Position
FLSA: Nonexempt
FTE: 1.00, Hours/Day: 8.00, Days/Year: 215
Salary Plan, Grade, Step: CSE - Principal Scty Mdl - 215, R55, 0
Hourly Rate:, Annual Rate:

RESPONSIBILITIES

SUMMARY: Under the general supervision of the principal, this position includes primary responsibility for the secretarial functions of a middle school.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Act as a positive ambassador for middle school as receptionist. Schedule meetings and events, Saturday School.

Responsible for time and attendance of all staff members, including substitute teachers, plus complete electronic paperwork for covering classes when there are no subs.

Organize, format, enter, transcribe and edit all correspondence, bulletins, notices, newsletters, master schedules, end of the year reports. Maintain time lines paperwork for MRD's and report cards.

Provide temporary coverage for other secretaries. Enroll new students, update files and forward student files. Administer one-day count audit.

Assign and update voice mail numbers. Type daily announcements. Enter school announcements electronically into Bulletin Board. Listen to sub data via voice mail.

Operate and check maintenance on photocopy, fax machines and printers.

State District and school policies/procedures to students, staff and public. Attend staff meetings and transcribe notes or dictation, publish minutes and reports.

Keep secure and dispense room, desk and cabinet keys and keep organized and locked for security.

Train and lead the work of clerical staff, education assistants student assistants.

Organize/maintain all confidential operational records and files. Compile, monitor and prepare reports on supplies, facilities and equipment.

Provide illness/accident attention and First Aide when necessary. Complete accident forms as appropriate. Administer medications to students.

Responsible for completing and forwarding all personnel action forms/personnel evaluation forms. Collaborate with principal regarding hiring of staff. Conduct in-service for new teachers.

Maintain job skills to keep pace with modern technology.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required, plus post secondary secretarial, business, office management, or computer courses, equivalent to up to one year of college. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required.

EXPERIENCE: 3 or more years' secretarial experience. Experience in a school district department or school setting preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires strong oral and written communication, interpersonal, proofreading, customer service, diplomacy, and advanced microcomputer skills. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software (Microsoft Office - Word & Excel), Internet, e-mail and general office equipment at time of hire. Knowledge of District policies and procedures preferred.

CERTIFICATES, LICENSES, & REGISTRATIONS: First Aid & CPR Certificate highly recommended.

SUPERVISION/TECHNICAL RESPONSIBILITY: May be responsible for assigning, directing work, and training secretaries, sub-secretaries, clerical staff, paraprofessionals, and/or student aides in the office. May also have input into hiring and discipline processes. Acts as a departmental resource for staff.

CONTACTS: Daily and/or hourly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees requiring tact and diplomacy to maintain relationships, resolve problems, and negotiate matters, often involving confidential and/or highly confidential matters.

SAFETY TO SELF AND OTHERS: Medium exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually quiet.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills, and coordinate. Frequently required to analyze, compile, evaluate, synthesize, compute, and negotiate. Occasionally required to copy and instruct.

JUDGMENT AND DECISION MAKING: Work is assigned by administrative team and/or Principal and by self. Requires strong judgment, quick decision making, analytical skills, and tact to determine the urgency of a situation and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Student Conduct Code, Board and District policies and procedures, District/school discipline plan, Administrative Responsibilities Guide, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, and/or students. Errors in decision making could lead to loss of confidence in and/or impact the image of the District, school, department, and/or division. Supervisor is involved only in major decisions.

DIVERSITY OF DUTIES: Duties require cross training in accounting, finance, and/or budget; time and attendance; travel reports; project management; office management; and total operations and internal systems of departments, division, and/or school and their administration, staff, students, and/or community. Duties and actions impact individuals within the building, parents, students, staff, and/or community.

SALARY

Jeffco Salary Schedules

BENEFITS

Jeffco Benefits


EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.