Title: Data Analyst - Human Resources

Reports To: General Director of Human Resources

Supervision: In-direct supervision of HR Assistants

Position Purpose:

Develop and maintain electronic personnel records and reports for the Topeka Public Schools and the human resources office to provide data management and analysis support for the department including design and implementation of databases and reporting systems. Prepare reports, analyze data and make recommendations based on analysis.

QUALIFICATIONS:

AA degree in information management or business administration. Three to five years' experience in relational data base management and analysis. Equivalent experience/education may be substituted for education/experience on a year for year basis. The position requires strong analytic capabilities and skills in using computers as well as the ability to effectively work as a team member and supportively interact with many district clients. Experience with IBM compatible microcomputers, the Windows operating system, and Microsoft office software is required. Knowledge and training in computer science and information management including design of relational databases using products such as Microsoft Access or Microsoft SQL is desirable. Skilled in development of Crystal Reports is required.

Physical/Emotional Requirements: The incumbent may be required to use the below requirements during any part of the working day.

Speaking, hearing, visual, mobility, dexterity, consistency of temperament, multi-tasking, stamina for long hours and stressful situations. Position requires extended periods of time working on a computer and viewing a computer monitor.

Performance Responsibilities:

Board Agenda

Prepare or oversee preparation of and submit the Personnel Agenda on a Weekly Basis

Maintain Personnel Records (Electronic & Paper)

Review input for new employees and transfers

Review input of all staffing changes

Update requested funding changes for employees

Monitor teaching certificate information

(TERMS - troubleshoot and cleanup from conversion)

Application of pay raises

Work with IT to implement raises - certified, classified and administrators

Verify teacher transcripts for movement on the salary schedule

Track longevity increases and teaching experience for staff

Addendums

Code, calculate and track addendums

Input Fringe Cash for Administrators and Retirees

Input In-District Travel for Administrators

Contracts

Prepare Contracts for New Teachers

Work with IT to print contracts for teachers and administrators

Oversee distribution of contracts to the buildings

Oversee processing of contracts (receive signed contracts, file contracts)

Calendars

Create calendars for Administrator and Certified work days

Coordinate the calendars creation in TERMS for all positions

District Directory

Compile and print information sheets from IT and oversee distribution to administrators

Oversee update information on TERMS

Compile and format the directory for printing

Notifications

Oversee distribution of renewal notices for Teaching Licenses

Oversee distribution of notices for people who have incomplete employment files

Reports & Surveys

Complete the KSDE Licensure Report

Provide information on staffing

Complete surveys that involve staffing information

Negotiations

Support the Negotiations Committee with salary schedule information

Field questions from staff on placement on salary schedule & interpretation of the professional agreement

TERMS (Computer System)

Maintain and create Salary Slots, Titles and Positions

Work closely with IT and Payroll to identify solutions for position establishment and payroll situations

Reporting - Develop, produce and maintain a variety of standard reports to include:

Salary, compensation and supplemental earnings

Staffing and year to year comparisons

Classification summaries and detail

Fiscal year comparisons of staffing, compensation, etc

Absences

Separations

Other reports as requested

Terms of Employment:

12 months; salary and work year to be determined by the Board of Education.

Evaluation: Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of classified employees.