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Special Education Department Staff Support Administrative Assistant I (1.0 FTE)

Employer
Fayette County Public Schools
Location
Lexington, KY, US
Salary
Competitive
  • Position Type:
    Secretarial/Clerical/ CLAS - 7771 - STAFF SUPP ADMIN ASST I (12MO)

  • Date Posted:
    4/15/2019

  • Location:
    ITS ABOUT KIDS SUPPT SERVICES

  • Date Available:
    19-20 School Year

  • Closing Date:
    04/30/2019

  •    Additional Information: Show/Hide
    SCHOOL ADMINISTRATIVE ASSISTANT I

    Description:

    Organize, coordinate, schedule and perform office functions at a comprehensive high school; serve as secretary to the Associate Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.

    Job Summary:
    • Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
    • Serve as secretary and provide administrative assistance to the Associate Principal; make, schedule and arrange appointments, meetings and conferences.
    • Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public.
    • Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
    • Perform secretarial duties for the Associate Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
    • Assist the Associate Principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information
    • Compile and organize information for the Associate Principal; compose and respond to routine correspondence; open, sort, review and route mail.
    • Maintain daily teacher attendance log and records of substitute teachers.
    • Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
    • Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event.
    • Train and provide work direction to clerical personnel, student assistants and others as assigned.
    • Operate a variety of business and office machines including typewriter, calculator, computer, copiers, and communications equipment.
    • Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
    • Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel; interpret, apply and explain District policies and school procedures and regulations.
    • Perform other duties as assigned.
    • Maintain regular attendance.

    Qualifications:
    KNOWLEDGE OF:
    • School office terminology, practices and procedures.
    • Modern office practices, procedures and equipment.
    • Financial and statistical record-keeping techniques.
    • Health and safety regulations.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • District organization, operations, policies and objectives.
    • Oral and written communication skills.
    • Interpersonal skills using tact, patience and courtesy.
    • Telephone techniques and etiquette.
    • Budget preparation and control.
    • Operation of standard office machines.
    • Applicable sections of the Kentucky Administrative Regulations and other applicable laws.
    • Letter and report writing skills.

    ABILITY TO:
    • Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Associate Principal/Counselor in a variety of administrative matters.
    • Perform public relations and communications services for the Associate Principal/Counselor.
    • Maintain accurate financial and statistical records.
    • Add, subtract, multiply and divide quickly and accurately.
    • Understand and follow oral and written directions.
    • Compose correspondence independently.
    • Type at an acceptable rate of speed.
    • Complete work with many interruptions.
    • Work independently with little direction.
    • Establish and maintain cooperative and effective working relationships with others.
    • Learn, interpret, apply and explain rules, regulations, policies and procedures.
    • Operate a variety of office machines including typewriter, calculator and copiers.
    • Maintain good public relations with students, parents, teachers and the public.
    • Meet schedules and time lines.
    • Plan and organize work.
    • Train and provide work direction to others.
    • Compile and maintain accurate records, verify data and prepare reports.
    • Work confidentially with discretion.
    • Communicate effectively both orally and in writing.
    High school diploma or G.E.D. Certificate and three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience.

    Working Conditions:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    Application Procedure:
    Apply online

    Contact: Adam Lietchy

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