Special Education Department Staff Support Administrative Assistant I (1.0 FTE)
- Employer
- Fayette County Public Schools
- Location
- Lexington, KY, US
- Salary
- Competitive
View more
- Job Category
- Teaching, Special Education Teacher, Support Staff, Secretarial / Clerical
- Job Type
- Part-Time
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Secretarial/Clerical/ CLAS - 7771 - STAFF SUPP ADMIN ASST I (12MO)
4/15/2019
ITS ABOUT KIDS SUPPT SERVICES
19-20 School Year
04/30/2019
SCHOOL ADMINISTRATIVE ASSISTANT I
Description:
Organize, coordinate, schedule and perform office functions at a comprehensive high school; serve as secretary to the Associate Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.
Job Summary:
- Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
- Serve as secretary and provide administrative assistance to the Associate Principal; make, schedule and arrange appointments, meetings and conferences.
- Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public.
- Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
- Perform secretarial duties for the Associate Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
- Assist the Associate Principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information
- Compile and organize information for the Associate Principal; compose and respond to routine correspondence; open, sort, review and route mail.
- Maintain daily teacher attendance log and records of substitute teachers.
- Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
- Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event.
- Train and provide work direction to clerical personnel, student assistants and others as assigned.
- Operate a variety of business and office machines including typewriter, calculator, computer, copiers, and communications equipment.
- Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
- Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel; interpret, apply and explain District policies and school procedures and regulations.
- Perform other duties as assigned.
- Maintain regular attendance.
Qualifications:
KNOWLEDGE OF:
- School office terminology, practices and procedures.
- Modern office practices, procedures and equipment.
- Financial and statistical record-keeping techniques.
- Health and safety regulations.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- District organization, operations, policies and objectives.
- Oral and written communication skills.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- Budget preparation and control.
- Operation of standard office machines.
- Applicable sections of the Kentucky Administrative Regulations and other applicable laws.
- Letter and report writing skills.
ABILITY TO:
- Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Associate Principal/Counselor in a variety of administrative matters.
- Perform public relations and communications services for the Associate Principal/Counselor.
- Maintain accurate financial and statistical records.
- Add, subtract, multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Compose correspondence independently.
- Type at an acceptable rate of speed.
- Complete work with many interruptions.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Learn, interpret, apply and explain rules, regulations, policies and procedures.
- Operate a variety of office machines including typewriter, calculator and copiers.
- Maintain good public relations with students, parents, teachers and the public.
- Meet schedules and time lines.
- Plan and organize work.
- Train and provide work direction to others.
- Compile and maintain accurate records, verify data and prepare reports.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
Working Conditions:
- Work is performed while standing, sitting and/or walking.
- Requires the ability to communicate effectively using speech, vision and hearing.
- Requires the use of hands for simple grasping and fine manipulations.
- Requires bending, squatting, crawling, climbing, reaching.
- Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
Apply online
Contact: Adam Lietchy
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