Brenda Cowan Elementary School Office Assistant 1.0 FTE

Location
Lexington, KY, US
Salary
Competitive
Posted
Apr 15, 2019
Ref
6843
Grade Level
Elementary School
Job Type
Part-Time
  • Position Type:
    Secretarial/Clerical/ CLAS - 7782 - SCHOOL OFFICE ASSISTANT

  • Date Posted:
    4/15/2019

  • Location:
    BRENDA COWAN ELEMENTARY

  • Date Available:
    19-20 School Year

  • Closing Date:
    04/30/2019

  •    Additional Information: Show/Hide
    Description:
    Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school function; apply and explain procedures and policies of assigned program or department.

    Job Summary:
    • Perform a variety of clerical duties including typing, filing, record-keeping, proofreading and processing information.
    • Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
    • Maintain a variety of logs, records and files related to assigned school office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data.
    • Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
    • Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents.
    • Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
    • Maintain attendance, academic and health records; update computer information databases.
    • Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned.
    • Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts Lead Secretary/Bookkeeper.
    • Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
    • Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned.
    • Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines.
    • Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
    • Schedule appointments, conferences and meetings; maintain various schedules and calendars.
    • Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
    • Sort and distribute incoming U.S. and intra-District mail.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    Qualifications:
    High school diploma or G.E.D. Certificate and one year of clerical experience including some experience with automated office equipment. Must successfully complete a Microsoft WORD and EXCEL assessments.

    KNOWLEDGE OF:
    • Rules, regulations, policies and laws related to assigned function or school.
    • Modern office practices, procedures and equipment.
    • Operation of standard office machines, including computer terminals.
    • Record storage, retrieval and management systems.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • Telephone techniques and etiquette.
    • Interpersonal skills using tact, patience and courtesy.
    • Basic first aid techniques and procedures.
    • Basic math.
    • Basic record-keeping techniques.
    ABILITY TO:
    • Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school.
    • Learn and apply laws, rules, regulations involved in assigned clerical activities.
    • Make arithmetic calculations quickly and accurately.
    • Understand and follow oral and written directions.
    • Type at 40 words net per minute from clear copy.
    • Operate a variety of office equipment including computer terminal as required by the assignment.
    • Meet schedules and time lines.
    • Maintain records and prepare reports.
    • Communicate effectively both orally and in writing.
    • Work cooperatively with others.
    • Complete work with many interruptions.
    Working Conditions:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    Application Procedure:
    Apply online

    Grade 13

    Contact Person:
    Joshua Williams


    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS CAN BE TAKEN IN THE AMBROSE BUILDING ON TUESDAYS, THURSDAYS, AND FRIDAYS FROM 8:00 A.M. - 3:00 P.M.

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