Julius Marks Elementary School Administrative Assistant II (1.0 FTE)

Location
Lexington, KY, US
Salary
Competitive
Posted
Apr 15, 2019
Ref
6914
Grade Level
Elementary School
Job Type
Part-Time
  • Position Type:
    Secretarial/Clerical/ CLAS - 7777 - SCHOOL ADMIN ASST II - ELEM

  • Date Posted:
    4/15/2019

  • Location:
    JULIUS MARKS ELEMENTARY

  • Date Available:
    19-20 School Year

  • Closing Date:
    04/30/2019

  •    Additional Information: Show/Hide
    Description:
    Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal of an elementary school in routine administrative tasks; perform public relations and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned.

    Job Summary:
    • Organize, coordinate and schedule a variety of office activities to assist the Principal of an elementary school with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
    • Serve as secretary to the Principal; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
    • Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
    • Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
    • Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
    • Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
    • Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
    • Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
    • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
    • Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
    • Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
    • Register, release or transfer students; complete enrollment information.
    • Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
    • Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
    • Provide clerical assistance to faculty and staff as needed.
    • Orient new and substitute teachers; provide directions, keys and instructional materials.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    Qualifications:
    • High school diploma or G.E.D. Certificate and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.
    • Must take all required clerical assessments and earn a passing score.
    KNOWLEDGE OF:
    • Modern office practices, procedures and equipment.
    • Record-keeping techniques.
    • Health and safety regulations.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • Oral and written communication skills.
    • Interpersonal skills using tact, patience and courtesy.
    • Telephone techniques and etiquette.
    • Basic first aid techniques.
    • Operation of standard office machines including computer equipment.
    ABILITY TO:
    • Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist
    • Perform public relations and communications services for the Principal.
    • Add, subtract, multiply and divide quickly and accurately.
    • Understand and follow oral and written directions.
    • Compose correspondence independently.
    • Complete work with many interruptions.
    • Type at an acceptable rate of speed.
    • Work independently with little direction.
    • Establish and maintain cooperative and effective working relationships with others.
    • Learn, interpret, apply and explain rules, regulations, policies and procedures.
    • Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.
    • Understand and work within scope of authority.
    • Maintain good public relations with students, parents, teachers and the public.
    • Meet schedules and time lines.
    • Plan and organize work.
    • Train and provide work direction to others.
    • Compile and maintain accurate records and prepare reports.
    • Work confidentially with discretion.
    • Communicate effectively both orally and in writing.
    • Administer first aid to ill or injured students.
    Working Conditions:

    Application Procedure:
    Apply online

    Contact Person: Rebecca Puckett

    Grade 15


    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS CAN BE TAKEN IN THE AMBROSE BUILDING ON TUESDAYS, THURSDAYS, AND FRIDAYS FROM 8:00 A.M. - 3:00 P.M.

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