Description
Position at IDEA Public Schools

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 58% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .

Role Mission: The Area Superintendent supports Executive Directors across Texas, Louisiana, and Florida, as well as provides coaching to Vice Presidents of School. The role of the Executive Assistant is to support the Area Superintendent in logistics, planning, and execution as well as ensure that Schools Team and Executive Leadership Council events are executed with strong vision, planning, and contribute to a high quality experience. The Executive Assistant will also manage the business office functions and travel support for assigned Executive Directors.

Accountabilities:

100% of business office responsibilities completed within deadline, resulting in on-time payments, reimbursements

• Outline, share, and follow month-end reconciliation process with leaders
• Ensure that all purchase card transactions have adequate descriptions and appropriate account codes
• Monitor reimbursements
• Request missing receipts from purchase card holders
• Submit all proper documentation to business office by the 3rd business day of each month

100% of Schools Team Stepbacks, Vice President of Schools Stepbacks, Executive Leadership Council, and other events, as assigned, are executed and deemed high quality from a logistics and budget standpoint

• Partner with the Executive Assistant to the Superintendent to plan events
• Lead all training logistics for schools team VPs
• Manage project plans, relationships with hotels and vendors, and internal stakeholders to meet timelines
• Manage communication around events, in partnership with others on planning committee

Manage Communication and Calendar for the Area Superintendent

• Monitor email and flag, as appropriate
• Draft initial communication or follow up communication for review
• Sit in meetings to take notes, send out notes and next steps
• Set appointments, travel, and corresponding needs for the Area Superintendent and team

99% of tasks assigned by or for Area Superintendent are reported as performed satisfactorily or very satisfactorily

• Conserve Area Superintendent's time as best as possible
• Assist with calendaring and communication of pre-meeting requests and post-meeting follow-ups
• Plan and execute requested logistics for meetings
• Assist with travel arrangements
• Lead cross-team groups to execute on key initiatives, projects, and events
• Support Schools Team (and cross-team) events, trainings, and meetings as needed for strategic priorities, including biannual stepbacks
• Other duties as assigned
• Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures
• Anticipate and independently manage the many small, though important, details for daily execution
• Ensure all assigned tasks are completed by deadline and deliver on all agreed-to commitments and hold others accountable to do the same
• Provide actionable, timely feedback to partners and be open to receiving and acting upon their feedback

Support large scale events, as assigned, to ensure strong experience in logistics and planning.

• Potentially support New Teacher Institute, New Team and Family Welcome, Back to School Bash, New Leader Institute, among others with committees.

Live Values of IDEA

• Believes and is committed to our mission: that all students are capable of getting to and through college
• Is driven by outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• Embodies IDEA's core values

Competencies:

• strong organization and planning
• mission focused

Qualifications:

• Education: Bachelor's degree preferred
• Experience: 2-3 years of comparable experience

Knowledge and Skills:

• Proficiency in Microsoft 360
• Spanish language fluency preferred

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.