Description
Position at IDEA Public Schools

National Roles

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .

Team Mission:

The Human Resource Information System (HRIS) team establishes and maintains employee data across the life cycle: recruitment, selection, onboarding, development, recognition and termination and actively support achieving IDEA's strategic business objectives. HRIS team maintains accurate employee data and is always looking for ways to improve services. HRIS team champions a culture of continuous improvement and data driven decision making by increasing employee accessibility to answers and information.

Role Mission:

The HRIS System Administrator and Data Analyst will be responsible for setup, maintenance, configuration, reporting, and reliable operations of our recruiting, applicant tracking, and onboarding platform, Jobvite. Further, the HRIS System Administrator and Data Analyst will support the team by ensuring data accuracy, and developing reports, dashboards and predictive analytics.

Accountabilities :

1. Manage maintenance, configuration, permissions, upgrade, and reporting. Ensure reliable operations of our recruiting, applicant tracking, and onboarding system (Jobvite):

• Develop system performance operation metrics including uptime, and data accuracy. Provide tangible examples of progress/improvement.
• Develop and facilitate training and develop training documentation for end-users and other stakeholders.
• Keep up to date knowledge of the system and gather best practices from other organizations (benchmark). Provide recommendations to improve services.
• Understand customer needs, and requirements and gather customer feedback to improve services.
• Troubleshoot system issues for specific employee or employee groups and work with vendor, other systems and team to solve and determine root causes to be solved
• Develop and maintain recruitment and staffing dashboards for all hiring stakeholders

2. Improve services and customer experience (Continuous Improvement):

• Develop and deploy at least 4 system improvements that improve customer service and/or experience
• Improve the data integration and connectivity between Jobvite and other district systems
• Develop business partnerships with key stakeholder to inform system improvements through gathering business requirements

3. Ensure 100% of employee HRIS data accuracy

• Develop reports to identify and track data accuracy issues throughout the process. Conduct weekly data accuracy audits, identify issues and communicate results to stakeholders.
• Identify data quality issues. Identify root causes and develop action plans to improve it systematically.
• Analyze data, compare with historical information, and provide insights. Develop a Data Governance plan.

4. Develop data insights and predictive analytics to improve key organizational metrics, including retention, turnover, substitute fill rate

• Identify business opportunities, propose and implement improvements for key business goals, like staff retention, turnover, etc. using trend analysis, predictive analytics, and employee projections
• Provide specific examples of improving key organizational metrics.
• Develop at least 3 data analyses aligned to our organizational goals to provide additional insights to our leadership

5. Live IDEA core values and believes and is committed to our mission: that all students are capable of getting to and through college. Provide specific examples of:

• Delivering improvements in outcomes and results, and increasing accountability, personal and team.
• Challenging the status quo and improving process and services.
• Being entrepreneurial and comfortable with ambiguity and change
• Seeking and taking action from feedback • w orking through silos and forging cross-departmental relationships

Supervisory Responsibilities:

• May manage an intern

Qualifications:

• Education: Bachelor's degree required
• Three or more years of professional experience, preferably in a role that involved system administration
• Experience in development, generation and reporting of data analytics and dashboards
• Experience developing mathematical models and predictive analytics
• Experience in developing and implementing data quality governance and data quality management processes and systems
• Experience in the design, planning and implementation of Enterprise Resource systems, including HRIS (Preferred)
• Preferred experience in Human Resources functions (Preferred)
• Preferred experience in K-12 education (Strongly Preferred)
• Preferred experience working in central office supporting multiple sites, locations and regions with different needs and requirements (Strongly Preferred)

Licenses or Certifications:

• Preferred Human Resources, Payroll, Lean, Process Improvement certifications

Knowledge a nd Skills:

• Strong understanding and ability to use Excel or other data tools to analyze data and provide appropriate visualizations and insights.
• Ability to work across diverse teams in a high-growth organization
• Strong customer service and influence skills
• Strong understanding of process flow in an integrated and automated HR system
• Excellent problem solving and judgment skills, with a high level of attention to detail and accuracy
• Strong written and verbal communication skills, ability to train users across the organization in multiple sites, and functions
• Strong ability to work in multiple tasks and projects and complete projects on-time
• Strong ability to manage multiple databases, identify potential issue s

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.