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Office Manager, Promise Academy II Choir After school

Employer
Harlem Children's Zone
Location
New York, NY, US
Salary
Competitive
HCZ is currently seeking an Office Manager for Promise Academy II Choir after school . The ideal candidate will be highly efficient and very organized with excellent interpersonal skills and the ability to work well with all levels of internal management and staff.

Office Manager Essential Duties and Responsibilities
  • Sets up and cleans up after meetings in the conference room.
  • Supervises space planning and internal office moves and renovations
  • Oversees that maintenance and repairs of office equipment is done in a proper and timely manner
  • Interacts with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security.
  • Answers the phones and directs all correspondence through the proper channels
  • Manages part-time cleaning staff
  • Update employee files as needed, maintains staff timesheets and communicates with the payroll department
  • Updates the database and tracks the different systems for various purposes.
  • Creates new electronic and paper filing systems and maintains them
  • Assists with the day-to-day financial recordkeeping as needed (i.e. petty cash payments, expense reports and reconciliations)
  • Prepares memorandums and other materials describing office procedures and standards
  • Maintains proper document filing systems for all clients and office management tasks
  • Coordinates the purchase order process and negotiates contracts for all office supplies, furniture, equipment and administrative/ maintenance services
  • Monitors contracts for office equipment and support services
  • Maintains an inventory of office supplies
  • Organizes necessary staff development sessions and training in office technology
  • Performing telephone outreach as needed
  • Performs other duties assigned

Qualification, Skill and Knowledge Requirements
  • High school diploma or equivalent; Bachelors Degree preferred
  • 2 - 3 years relevant experience
  • Must be well organized, detail oriented
  • Must have excellent verbal and written skills
  • Proficiency in Microsoft Office (Word, Excel, Publisher, Outlook)
  • Interest in working in a school environment
  • Ability to function well as part of a team and work independently
  • Ability to adapt to the needs of the department



To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.


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