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Payroll Manager

Employer
Glenview School District 34
Location
Glenview, IL, US
Salary
Competitive
Position Type:
Secretarial/Clerical/Payroll

Date Posted:
3/12/2019

Location:
District

Date Available:
ASAP


PURPOSE: The role of the Payroll Manager is to supervise the activities of the payroll department including developing reporting procedures and internal controls, implementing procedures and processes, ensuring the accuracy of payroll, related data and compliance with district and regulatory agency requirements and guidelines.

QUALIFICATIONS:
  1. Bachelor's Degree in accounting from an accredited college or university preferred, business administration or a related field and minimum of 2 years payroll experience.Recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations preferred.General payroll, bookkeeping, record keeping and filing procedures.Knowledge and proficiency in the operation and use of computers utilizing HR/IS systems, spreadsheet and database management software programs, the Internet browser, websites and e-mail.Positive interpersonal communication skills, self-motivation and self-discipline.Understanding and sensitivity to and respect for the diverse backgrounds of staff.Maintain current knowledge of applicable laws, regulations, retirement systems and collective bargaining agreements, which impact preparation of payrolls.Work confidentially with discretion on privileged and sensitive information.Make arithmetic calculations quickly and accurately.Ability to work under pressure of deadlines while maintaining a professional attitude and calm demeanor.Accuracy and attention to detail requiredKnowledge of all applicable state and federal laws and guidelines required.Experience with preparation of contract negotiations materials and reports.

PERFORMANCE RESPONSIBILITES:
  1. Manages payroll in the timely processing and updating of all District payrolls.Demonstrates knowledge of state and federal taxes, Illinois withholding laws, Board of Education administrative rulings, wage deduction legalities and union guidelines resulting in accurate payroll administrationDevelops new policies and internal controls for the purpose of ensuring the accuracy of data and compliance with applicable standards and specifications.Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits, and fiscal practices are followed.Orients all staff for the purpose of providing information on proper operation of electronic systems.Prepares written materials (i.e., reports, memos, correspondence, procedures, negotiations materials, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures as necessary.Works closely with the Human Resources Department on many matters pertaining to employee compensation.Calculates and communicates employee retirement packages, payroll adjustments and employee leave impact on payroll.Supervises assigned personnel for the purpose of ensuring that standards are achieved and performance is maximized.
  2. Responsible for preparation of state and federal reports.
  3. Accurately compiles all payroll information making changes as necessary.
  4. Prepares and executes payroll checks for distribution twice monthly.
  5. Coordinates payroll deductions and executes accounts payable checks for distribution to vendors.
  6. Responsible for record keeping of all employee earnings, creating and distributing accurate earnings statements.
  7. Maintains Direct Deposit accounts.
  8. Authorizes manual checks for the purpose of resolving problems and meeting special compensation requirements.
  9. Prepares 941 Quarterly Report, Illinois Unemployment Quarterly Report, State of Illinois Quarterly Report, IMRF Monthly Report and TRS Annual Report.
  10. Maintains & generates Special Education Reimbursement Report for state and federal funds reimbursement to District.
  11. Ensures timely and accurate transmittal of TRS transfer of funds, social security and federal tax transfer of funds, and direct deposit transfer of funds.
  12. Maintains Payroll Deduction Program for TRS special options.
  13. Prepares statutorily required reports of compensation and benefits for employee groups.
  14. Other duties as assigned by the Assistant Superintendent of Business Services

PHYSICAL/MENTAL REQUIREMENTS:
  • Requires prolonged sitting, standing, bending and walking.Moderate to heavy use of hands in grasping, repetitive hand movement and finger coordination in keeping records and using a keyboard.Speech and hearing to communicate effectively in group settings, one-on-one, and by telephone.High level of concentration, confidentiality and organization.Ability to multi-task.


TERM: Full-time (1.0), 12 month position.

ORGANIZATIONAL RELATIONSHIP: Reports to the Assistant Superintendent of Business Services

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