GENERAL SUMMARY

Provides analytical support for the payroll team, particularly as it relates to the payroll and time and attendance modules and handles high volume, complex transactions. Works with all aspects of payroll including compensation, deductions, general ledger, taxes, auditing, compliance and implementation of system updates/upgrades. Strives to make continuous improvements to the overall processes.

ESSENTIAL DUTIES & RESPONSIBILITIES

The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

Extracts, validates, and imports batches from time-keeping system, currently Kronos, and loads file into payroll system, currently MUNIS

Reviews and processes payroll deductions, such as direct deposits and 403Bs

Researches and identifies innovative solutions to solve payroll issues in an increasingly more complex technical environment

Assists in running and validating payroll process

Audits payroll and personnel records to determine compliance with Massachusetts and federal laws, city policies, and employment agreements

Uses relevant information and individual judgment to assess risk and determine whether events or processes comply with laws, regulations, or standards

Develops and recommends written policies, procedures, and standards of conduct

Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person

Uses computer and computer systems (including hardware and software) to develop systems, compile data, or process information

Conducts pre-implementation audits to determine if proposed systems and programs changes will work as planned

Provides guidance and expert advice to management or other groups on technical, systems or process-related topics

Maintains confidentiality and integrity of personal information

Keeps up-to-date technically and apply new knowledge to your job

Performs other duties as assigned by the Chief Financial Officer or his/her designee

Performs related duties of a similar nature and level as assigned

MINIMUM JOB QUALIFICATIONS

Education and Experience

Bachelor's degree in Accounting, Business Administration or related field. Minimum 1-3 years' experience, including experience with payroll.

Appropriate education substitutions can be made.

KNOWLEDGE, SKILLS, and ABILITIES

Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process

Ability to comprehend and make inferences from written material

Ability to determine compliance with contract requirements

Ability to produce clear and concise reports with thorough backup

Ability to specify methods to resolve payroll issues problems both orally and in writing

Ability to filter through significant detail and provide business deliverables

Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)

Ability to work independently; be self-motivated and goal-oriented

Ability to deploy strong organization skills in order to meet deadlines, perform detail-oriented tasks and balance a variety of responsibilities

Knowledge and skills working with Microsoft Office Suite, including Excel, Access, Word, PowerPoint, and Outlook

Knowledge of document controls and databases, with specific emphasis on Payroll and Time and Attendance systems

Knowledge of Accounting Principles and General Ledger account classifications

CORE KNOWLEDGE, SKILLS, AND ABILITIES

Skill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail oriented planning and able to set priorities, objectives and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone

Ability to communicate effectively orally and in writing

PHYSICAL REQUIREMENTS

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.

WORKING ENVIRONMENT

This position requires employee to be in an office or similar indoor environment.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Springfield Public School District (MA) is an Equal Opportunity Employer.



Primary Location: Central Office - Office of Business and Financial Services
Salary Range: $49,980.00 - $63,464.00 / Based on collective bargaining unit salary schedule
Shift Type: FT - Full Year

Job Contact Information:

Name: Nicole Rooney
Title: Administrative Assistant
Phone: 413-787-7100 Ext. 55231
Email: rooneyn@springfieldpublicschools.com