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Data Processing Specialist II - Enterprise Resource Planning

Employer
Hawaii Department of Education
Location
Honolulu, HI, US
Salary
EOSR-7, $95,483 to $135,163

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Job Category
Administrator, Specialist / Coordinator, Product, Services & Policy, Data / Analysis
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  • APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS
  • TYPE OF APPOINTMENT ISSUED: This position is included in the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.
  • MINIMUM QUALIFICATION REQUIREMENTS: DATA PROCESSING SPECIALIST II
    Training: Graduation from an accredited college or university with a bachelor's degree in information and computer sciences, or a bachelor's degree in business management with specialization in management information systems.
    Desired Education: Master's degree from an accredited college or university in information and computer sciences.
    Experience: Six (6) years of responsible professional work in electronic data processing systems analysis and/or computer programming of which two (2) years shall have been in and education agency, program or system.
    Desired Experience: Five (5) years of progressively responsible related specialized experience, at least one (1) year of which must have been supervisory in nature.
    Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.
    Knowledge of: Computer and data systems; computer programming; electronic data processing; information systems in organizations; database systems; statistical data analysis; information systems analysis and design; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment.
    Desired Knowledge: Principles, theories, and practices of information sciences, project management techniques, IT management, leadership, general management, and organizational behavior; principles and practices of public relations; familiarity with application of IT in educational systems.
    Ability to: Perform the full range of information systems services in the area(s) of assignment; communicate effectively with others both orally and in writing; operate computer and other business machines; maintain awareness of developments in information systems services.
    Desired Skills/Abilities: Plan, organize, and control a large segment of DOE data processing activities, including systems analysis, programming and computer operations; develop and train professional/technical data processing staff; deal tactfully and effectively with others; communicate clearly and effectively, both orally and in writing; analyze programs; think logically and perform duties accurately; and present and explain technical ideas and concepts to public officials and others.
  • A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.
  • Duties and Responsibilities: Under the general supervision of the Information Technology Director of the Enterprise Systems Branch, the Data Processing Specialist II:
    1. Serves the manager and provides oversight of the Enterprise Resource Planning (ERP) sections and staff: a. Provides oversight of day-to-day activities of each section including ensuring each section is meeting deadlines, managing staff workload, providing effective support and maintenance of systems and applications they are responsible for; b. Convenes and conducts section head meetings on a routine basis; c. Attends and participates in management meetings, as convened by the branch director; d. Provides weekly report to the branch director on the activities and progress of activities the sections are working on including schedules and timelines; e. Develops, maintains, and articulates the vision and values for the section and ensures alignment with branch and department goals and strategic plans; f. Ensures all tasks and assignments are complete and submitted in a timely manner; g. Maintains and enhance lines of communication among staff; h. Identifies and recommends appropriate training, when necessary; i. Ensures staff are appropriately cross-trained to ensure business continuity; j. Ensures the security and confidentiality of technical solutions and data being managed and supported by the sections.
    2. Provides personnel and fiscal management of the Enterprise Resource Planning section and staff: a. Provides daily direction to ERP section heads and direct reports; b. Reviews the job performance of ERP section heads and direct reports; provides feedback and suggestions for improvement; sets performance expectations and completes performance evaluations by the end of the evaluation period; c. Addresses personnel issues and escalates to the branch director or designated educational officer (EO) if unable to resolve after taking appropriate steps/actions; d. Participate in recruitment and hiring tasks; may be assigned to chair interview panels; e. Reviews and approves requests for leaves, overtime, etc. for ERP section heads and direct reports; recommends to next approving authority appropriate action/decision; f. As assigned by the director, provides quotes, conducts research, etc. for fiscal purchases for the ERP sections; reviews invoices related to such purchases for accuracy and completeness and recommends appropriate action/decision to branch director or designated EO; g. As assigned by the director or designated EO, provide assistance and review in the development of proposals and/or contracts for goods and professional services; h. Reviews reimbursements for ERP staff (e.g., mileage, travel, etc.) for accuracy and provides recommendation to branch director for decision; i. Tracks annual renewals of licenses, software, etc. and provides recommendations to the branch director or designated EO for renewal j. Develops a replacement cycle for ERP section equipment and makes recommendations to procure and replace, as necessary
    3. Serves as a technical expert and lead for ERP-related initiatives and strategies: a. Serves on committees, projects, etc. to provide technical expertise and guidance; b. Completes complex tasks and activities and provides oversight on section tasks; and provides guidance and feedback to staff; c. Provides oversight and expertise in the planning, design, development, implementation, maintenance, and support of systems, databases, applications, interfaces, integrations, processes, etc. d. Provides oversight, coordination, technical expertise in the support and troubleshooting of issues, bugs, outages, etc. e. Provides oversight, coordination, and technical expertise in the review of version releases, patches, and other changes, conduct testing and quality assurance checks to ensure no issues will be implemented into production environments; reviews requests for production changes and makes recommendations to the branch director; f. Ensures the accuracy and currency of documentation related to the systems, databases, and processes, as well as documentation for end-users; g. Reviews and/or develops operating procedures and event reports, as necessary; h. Ensures that all technical matters of the sections are fully resolved and done in a timely manner; i. Participates in training and professional development for new and emerging technologies, and other training relevant to successfully managing the section/unit activities. j. Identifies training and professional development opportunities for section heads and direct reports.
    4. Performs other related duties as required or assigned.

  • SALARY RANGE: EOSR-7, $95,483 to $135,163. Department of Education certificated employees will be placed on the salary range in accordance with Department regulations. All others will be placed on the first step of $95,483.
  • WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.
    POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 15th of any calendar month.
    HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.
    1. Visit the Hawaii Department of Education website and submit the online application prior to the deadline. Be sure to include a "Personal Statement" of what you can contribute to this specific position.

      http://www.hawaiipublicschools.org

    2. Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
    3. After you submit your online application, you will receive a system generated email acknowledging receipt of your application.


    APPROVED:

    Cynthia A. Covell
    Assistant Superintendent
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