Description
Position at IDEA Public Schools

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 58% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .

Role Mission: The mission of the Ac counting Clerk is to p erform accounting and clerical functions to support Staff Accountants. Record cash receipts and journal entries to the general ledger.

Accountabilities

1. Post all inter-company transactions for C hild Nutrition Program Catering, Café, Transportation and Camp Rio by the 5 th business day .

• Work collaboratively with other departments to receive information necessary for inter-company journal entries in a timely manner .
• Review accuracy of backup provided for journal entry requests, if discrepancies or inefficiencies are identified present these to the relevant department and work collectively to make necessary corrections.

2. 100% of cash receipts are processed within 2 business days of having been processed by the bank .

• Work collaboratively with the CNP, Advancement and Business Office other various departments to gather the necessary backup to record each cash receipt entry.

• Review bank activity on a daily basis .
• Provide advancement with a weekly cash receipt report to be reconciled by the advancement team.

• Be prepared to answer any questions regarding discrepancies between the advancement database vs. Tyler Munis .

3. Record journal entry requests (via Zendesk) within two business days .

• Verify requester has submitted sufficient backup documentation for the journal entry request.
• Verify is legitimate and allowable .
• Communicate with PCARD administrators regarding PCARD violation entries received.

4. Implement Accounts Receivable Module in Tyler Munis for IPS Enterprises and affiliates by November 1, 2018 .

• Collaborate with Tyler Business/HR ERP System Administrator to develop a project plan for setting up the Accounts Receivable module
• Once module has been setup, troubleshoot it in the Training Database to identify any issues that must be corrected prior to going live.
• Provide a demonstration of the functionality within the Accounts Receivable module to the Director of Accounting and the VP of Finance in order to determine the extent of it 's functionality.

5. Reconcile and track related part expenses due to IDEA Public Schools, Texas.

• Develop a list of items charged on a monthly basis; confirm these have been paid timely. If payments are not received, follow up with the corresponding entity and request p ayment.
• Send detailed charges (items paid by IDEA Texas or IPS) to all affiliates by the 12th Business Day.
• Provide supporting documentation for 100% of the transactions charged to affiliates.
• Resolve collections by examining IDEA affiliate payment plans, payment history and coordinating contact with IDEA affiliates collections departments.
• Process payments received and post in Munis within 2 business days of receipt.

• Update receivable by totaling unpaid invoices for IDEA Public Schools and affiliates by the 8th business day.
• Resolve discrepancies by entering adjusting entries as necessary.

6. We look for Team and Family who embody the followingvaluesand characteristics:

• Believes and is committed to our missionand being an agent of change: that all students are capable of getting to and through college

• Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization

• Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes
• We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

Qualifications:

• Education: Associate s degree in accounting or finance-related fieldpreferred
• Experience: 1-3 years ofaccounting or bookkeeping experiencepreferred

Knowledge and Skills:

• Non-profit accounting and auditing principles established by the Financial Accounting Standards Board (FASB) for Not-for-Profit Organizations
• The Texas Education Agency Financial Accountability System Resource Guide to financial accounting and reporting for nonprofit charter schools
• Computerized accounting systems

• Analyze and interpret financial data
• Evaluate accounting problems, develop data, and recommend improvement procedures
• Use personal computer and software to develop complex accounting reports, spreadsheets, and databases
• Work with numbers in an accurate and rapid manner
• Effective communication and interpersonal skills

Compensation:

Salaries for this role typically fall between $17.44/ hr and $21.80/ hr , commensurate with relevant experience and qualifications.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.