North Little Rock School District

General Business Manager/Federal Programs Bookkeeper

General Business Manager/Federal Programs Bookkeeper

Department: Finance Job Status: Full Time

FLSA Status: Exempt Reports To: Chief Financial Officer

Grade/Level: District Level Position Amount of Travel Required: little to no travel required

Work Schedule:

A 245-day contract works Monday through Friday, a

Minimum of 8-hours per day, 8:00 A.M. - 5:00 P.M.

Positions Supervised: Supervise 4 finance department employees

SUMMARYA knowledge and skills test will be administered to all applicants as part of the interview process. All applicants must be able to compute, classify, and record numerical data to keep financial records complete, perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

ESSENTIAL FUNCTIONSTo perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some possible job duties depending on assignment: Supervision of certain finance department employees

Assist in supervision of all aspects of the finance department

Balance sheet

Cash requirements

Federal program bookkeeper & reporting

Assist with salary redistributions as needed

Write and run Cognos reports

Run financial accounting reports as needed

Assist with bank reconciliation as needed

Assist with cycle reporting for financial management system (cycles 1, 7, 8, and 9)

Preparing financial reports for the Board of Education as directed by the CFO

Special assignments from the Board of Education, Superintendent, or CFO

Implement analytical procedures to evaluate district finances

Responsible for implementing district inventory procedures as directed by the CFO

Assist in close out of the calendar year end processes, W2 preparation, and fiscal year-end

Assist with general office duties when needed

Answer phone calls from employees, the public, and vendors

Assist with gathering information for auditors

Monitors internal controls

Assist with development of financial procedures manual

Assist with training district staff on financial procedures

Federal program bookkeeper & reporting:

Run Cognos reports for federal funding

Work with the federal programs department regarding the federal grants management system and budgets in APSCN

Run monthly budget reports for federal programs

Work with the Federal Programs department, Human Resources and the Finance department regarding staffing and coding for staff salaries/benefits

Others duties as assigned by CFO or Superintendent

SKILLS & ABILITIESEducation: The formal education equivalent of a Bachelor's degree or higher but other job-related education and/or experience may be substituted for all or part of these basic requirements; prefer CASBO certification.

Experience: Prefer five (5) years of experience in accounting, financial management, or a related area. Knowledge and understanding of the Arkansas Public School Financial Handbook and SIS (State Information System) and COGNOS Reporting System. Some supervisory experience in finance is preferred.

Computer Skills: Proficient use of MS EXCEL, MS WORD, and other FMS programs required, with the ability to acquire additional computer skills as necessary with minimal outside assistance. A knowledge and skills test will be administered to all applicants as part of the interview process. eFinance software experience preferred.

Certificates & Licenses: Certified Arkansas School Business Official certification preferred. If not CASBO certified at the time of hire, must complete the CASBO certification program as prescribed by the ADE Rules Governing Minimum Qualifications for General Business Managers of Public School Districts.

Other Requirements:

Ability to perform tasks with a high degree of accuracy while working under pressure

work using Generally Accepted Accounting Principles (GAAP)

support staff engaged in accounting activities

interpret and apply the provisions of all laws, rules, and policies to accounting transactions

analyze financial information and prepare reports

provide guidance and technical assistance to principals, coordinators, directors, and superintendent, staff, and the general public regarding accounting operations

monitor and evaluate the effectiveness of accounting systems and controls, identify problems, and devise corrective actions

uphold employee student, and district confidentiality, and data privacy policies, laws, rules

work beyond hours of 8 am - 5 pm as needed by CFO.

POSITION QUALIFICATIONS

Competency Statement(s)

Punctual - On time

Positive attitude - Optimistic, team-first attitude displayed at all times

Accountability - Ability to accept responsibility and account for his/her

Accuracy - Ability to perform work accurately and

Communication, Written - Ability to communicate in writing clearly and

Confidentiality - Ability to maintain privacy concerning confidential employee, student, and district financial and personnel information and data.

Consensus Building - Ability to bring about group solidarity to achieve a

Customer Oriented - Ability to take care of the customers' needs while following company

Detail Oriented - Ability to pay attention to the minute details of a project or

Dependable- Ability to report to work as required on a regular basis.

Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job

Ethical - Ability to demonstrate conduct conforming to a set of values and accepted

Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment

Friendly - Ability to exhibit a cheerful demeanor toward

Honesty / Integrity - Ability to be truthful and be seen as credible in the

Judgment - The ability to formulate a sound decision using the available

Loyal - The trait of feeling a duty to the

Organized - Possessing the trait of being organized or following a systematic method of performing a

Team Builder - Ability to convince a group of people to work toward a

Working Under Pressure - Ability to complete assigned tasks under stressful

Physical Demands Lift/Carry Stand F (Frequently)

Walk F (Frequently)

Sit F (Frequently)

Handling / Fingering F (Frequently)

Reach Outward F (Frequently)

10 lbs or less F (Frequently)

11-20 lbs F (Frequently)

21-50 lbs F (Frequently))

51-100 lbs N (Not Applicable)

Over 100 lbs N (Not Applicable)

Reach Above Shoulder F (Frequently)

Climb O (Occasionally)

Crawl O (Occasionally)

Squat or Kneel O (Occasionally)

Bend F (Frequently)

Push/Pull12 lbs or less F (Frequently)

13-25 lbs O (Occasionally)

26-40 lbs O (Occasionally)

41-100 lbs N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Push/Pull12 lbs or less F (Frequently)

13-25 lbs O (Occasionally)

26-40 lbs O (Occasionally)

41-100 lbs N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical RequirementsVision (Near, Distance, Color, Peripheral, Depth Perception)

Sense of Sound (ability to converse with others, conduct telephone conversations) Sense of Touch

WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.