Programmatic Grants Manager

Job Number:2019-6918
Programmatic Grants Manager
ERAC-Teaching, Learning & Leadership
1.000
FTE:
8.00
Hours Per Day:
Position Type: Continuing
Start Time:
End Time:
Salary: $67,477.00 - $75,246.00
02/28/2019 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information: Position open to current, internal applicants only. The Grants Manager serves
as the liaison between central office and school sites by providing non-financial
management of certain programs and grants. Assists the Dir in meeting
strategic goals and compliance targets.
Check for additional Information
JOB TITLE: PROGRAMMATIC GRANTS MANAGER

GROUP: Professional/Technical (Non-represented) LEVEL: 18

FLSA STATUS: Nonexempt

WORK DAYS PER FISCAL YEAR: 247 HOLIDAYS: 13

SUMMARY: The Programmatic Grants Manager serves as the liaison between central office and schools by providing non-financial management of certain programs and grants, including ensuring compliance regulations are met, school budgets and expenditures meet programmatic goals, and program-related staff understand their responsibilities and opportunities under these funding sources. The Grants Manager assists the Director in ensuring that programs meet their highest potential strategic goals and their compliance targets as well.

CONTEXT AND MISSION: Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, and White Center in Washington State. In 2013, parents, students, community members, and staff at all levels of the district came together to develop a strategic plan that reflects our goals and dreams for our students. The plan was updated in 2018 to guide our work through 2023. The plan's promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for the future they choose. The strategic plan is centered on Our Promise. It includes five big goals for Highline students, supported by Our Foundation. * Equity. We will disrupt institutional biases and end inequitable practices so all students have an equal chance at success. * Instruction. We will reduce achievement and opportunity gaps by using culturally responsive, inclusive, standards-based instruction. * Relationships. We will know our students by name, strength and need and have open, two-way communication with students, families and community partners. * Support. We will increase student success by supporting their social-emotional and academic needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Independently manages district compliance for assigned categorical state or federal program grant. . * Responsible for timelines for submission of financial and special compliance reports for assigned federal, state and local program grants. * Develops and delivers program specific workshops for office and other classified staff. * Communicates compliance regulations through a programmatic lens to school personnel through multiple channels: in-person, telephone, e-mail, online tools, and training sessions. * Ensures integrity of assigned federal and state reports including annual reports. * Researches and compiles needs assessment information, prepares grant applications, obtains and organizes fiscal and compliance information for reports and grant applications and related forms. * Works with program managers/officers to resolve compliance issues. * Develops and prepares packets for school board approval according to grant requirements including inter-local agreements.

JOB DESCRIPTION: PROGRAMMATIC GRANTS MANAGER * Compiles data for local, state, national and board reports. Maintains correspondence, historical, financial and special compliance files. * Writes memos, letters, and develops forms to ensure that assertions are within contract boundaries. * Supports in making budget decisions and assuring allowable expenditures. * Verifies a variety of apportionments with HR/Business Services/Schools. * Effectively interacts with all district schools and departments to communicate and implement program guidelines and activities. * Performs other duties as assigned.

MINIMUM QUALIFICATION: Education and Experience High school graduation or equivalent with business and financial experience Four years of increasing responsibility in grant implementation, program tracking, and compliance Experience with state and school district structure and philosophy ADDITIONAL REQUIREMENTS: Ability to research and prepare documents Skill and experience operating a microcomputer in a network environment including Windows, Microsoft Office BusinessPLUS (IFAS), iGrants and other web based systems Experience with contracts

CONDITION OF EMPLOYMENT: Criminal background clearance

KNOWLEDGE OF: General business and financial procedures Financial software including BusinessPLUS (IFAS) iGrants, OSPI, and DOE grant submission processes Preparation of requisitions, purchase orders, contracts and other business and financial processes Correct grammar, spelling and English language usage School board policies and procedures

ABILITY TO: Attend to detail and follow tasks through to completion Set up and maintain accurate filing systems Organize activities set priorities, and follow instructions Work effectively under pressure and remain flexible to changes in assignments or situations Work independently with minimal supervision Maintain strict confidentiality Maintain effective working relationships with individuals and groups in a multicultural and diverse community Communicate and work with district personnel, community partners, and vendors Maintain accurate records and manage budgets Represent the district in a positive manner Communicate effectively verbally and in writing Operate a variety of modern office equipment including microcomputers and related software Comply with school board policies and follow administrative procedures Highline Public Schools 81R18PGM Programmatic Grants Manager Page 2 of 3

JOB DESCRIPTION: PROGRAMMATIC GRANTS MANAGER

REPORTING RELATIONSHIP: Reports to Director of Secondary Success, College and Career Readiness

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The employee must adjust to frequent interruptions in their work schedule. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Updated by Human Resources as outlined by the Director of Secondary Success CCR. Title changed back to Programmatic Grants Manager 2019.02.24 Updated by Human Resources as outlined by the Director of Secondary Success CCR. Formerly titled Programmatic Grants Manager 2019.02.12 Reclassification of Federal and District Program Compliance Analyst, 2014.08.25 Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act- Director of Health and Social Services, 206.631.3011, 504coordinator@highlineschools.org Highline Public Schools 81R18PGM Programmatic Grants Manager Page 3 of 3