Description
Position at IDEA Public Schools

At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring thatall ofour students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 58% of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities!

IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)!

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

To learn more about IDEA, check out this video .

Role Mission: The Director of Payroll is responsible for the overall management, development and administration of IDEA's Payroll function. The Director of Payroll will ensure that all staff are provided with their compensation with accuracy, timeliness, and strong customer service for their work at IDEA. This is achieved by developing and implementing payroll procedures to ensure timely processing of payroll including the applicable payment of all benefits and payroll deductions. In addition, the Director of Payroll ensures compliance with all applicable state and federal laws and regulations.

The location for this position is flexible, with heavy travel to the Rio Grande Valley required in the first 6 months, and monthly/bimonthly travel to region following that in order to support the team.

Accountabilities

1. Oversee and direct the work of IDEA's TX and Louisiana payroll with a goal of 99.5% payroll-related accuracy

• Oversee the execution of all regular payroll processes for monthly instructional, monthly non-instructional, bi-weekly hourly, bi-weekly extended, and substitutes.
• Oversee all exit tickets are processed within 48 hours of receipt to avoid overpayments.
• Maintain all voids and manual checks in Tyler Munis databases to ensure accurate 941 and W2 reporting
• Oversee the execution of all campus stipends, athletic stipends, summer school and performance pay process
• Ensure compliance to all state and federal wage and hour laws and other government entities

2. Ensure all state and federal reporting executed on time and accurately (TRS, Staff Salary, 941, TWC, W2s, ACA)

• Set up processes in Tyler Munis to ensure state compliance
• Maintain and audit staff set up in Tyler Munis systems for each IDEA entity, partnering with HRIS team to ensure accuracy
• Work with accounting team to ensure funding sources are correct for all current staff; submit submission files to IDEA payroll accountant and other stakeholders

3. Create system for maintaining data metrics and accuracy for all aspects of the payroll team

• Set up a dashboard with measurable metrics for payroll team to ensure accuracy in all functions of the team
• Manage the TX payroll team to success in updating metrics monthly
• Partner with Director of Benefits & Payroll on developing cross-functional monitoring systems across Benefits & Payroll
• Create meaningful comparisons to use data to drive future results of the payroll function
• Execute the annual Tyler Munis employee database rollover in partnership with other departments (HRIS and Budget teams)
• Create annual work and payroll calendars
• Lead execution of Summer School and Summer PD payments

4. Improve credibility and clarity of payroll processes

• Lead and develop communication strategies to newly hired and existing staff to improve understanding of our payroll approach
• Develop and monitor processes to ensure that employees understand how their pay is calculated
• Oversees the launch of new initiatives needed to improve communication and the customer experience and overcoming any obstacles or inefficiencies in the process affecting all staff.
• Analyzes data on new hire understanding of pay calculations and overall district-wide feedback from school leaders and executive management.
• Coaches team in utilizing standard practices specifically focusing on ongoing communication throughout the year

5. Develop a high performing team - 90% Retention of A Players

• Develop trust and leverage influence of team to drive strong results
• Create plan on how the team will be staffed as we grow
• Establish department goals and individual staff goals that contribute to the attainment of organizational goals and objectives.
• Develop current team competencies and skill sets to be independent thinkers and contributors to the business purpose of the function
• Ensure the team receives strong evaluations of customer service and integrity from key stakeholders
• Day to day team management of Payroll team, including regular check-ins with Payroll Administrators and management of Payroll Clerks in partnership with Payroll Administrators, and leadership of tactical meetings/team planning
• Deliver timely feedback and coaching through staff development cycle for all team members for continuous growth and improvement
• Instill strong work ethic with personal drive for success exemplifying "whatever it takes" attitude

6. We look for Team and Family who embody the followingvaluesand characteristics:

• Believes and is committed to our missionand being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change

• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes
• We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

Supervisory Responsibilities

• Manages team of 6-8 payroll team members

Competencies:

• Ability to work extended workdays to support business needs
• Attention to detail
• Excellent customer service skills, both written and oral, and maintain confidentiality in all matters

Qualifications:

• Education: Bachelor's degree required. Relevant experience or equivalent combination of education and experience is also acceptable
• Experience: Five to ten years' payroll experience. Three to five years successful administrative management experience in payroll or related department, preferably working within a public sector and/or educational sector. At least one-year management experience of multiple team members to strong results preferred.

Knowledge and Skills:

• Proficiency in use of Word, Excel, and HRIS Software, with advanced skills in Excel
• Knowledge of basic accounting procedures and payroll related federal and state laws and regulations
• Ability to implement policy and procedures, create complex report, spreadsheets, and databases, analyze and interpret data and statistics, and work in a fast-paced environment while meeting established deadlines
• Ability to research, analyze, report, and make sound judgements and work on complex problems in which analysis of situations or data requires an in-depth evaluation
• Knowledge of Tyler Munis preferred
• Payroll certification preferred

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IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.