This is a full-time position on the CL10 (10 month) work schedule.

1.  Performs a variety of complex and diverse clerical work requiring independent judgment and a thorough knowledge of our student information system, Individual with Disabilities Education ACT (IDEA) procedures and practices and school district functions.

2.  Coordinates and prepares complex documentation and reports, maintains records requiring compilation and classification of varied information, orchestrates the process for setting up meetings and uses organizational skills to attend to details required in special education processes.

Essential Functions:
1. Independent compilation of information and records pertaining to department functions (IDEA), compilation and tracking of staff and parent communications and notifications;

2.  Maintain knowledge of federal, state and district laws, policies and practices regarding area of assignment such as IDEA, boundary exchanges, open enrollment, residency, guardianship and McKinney-Vento.

3.  Complete reports for state and district personnel, maintain accurate, up-to-date records and supply administrators and teachers with correct information when required.

4.  Compose memos and correspondence; distribute as necessary to peers, teachers, students and parents.

5.  Maintain department, teacher, and student files, log books, and records.

6.  Use computer for information entry and assembly; retrieve documents for department use when requested.

7.  Schedule and arrange details for IDEA related meetings.  Notify participants, type and mail agendas.  Take minutes at meetings, type and distribute to participants.

8.  Maintain an accurate and up-to-date filing system, using both a computer database or spreadsheet program and a conventional document filing system.  Assure the confidentiality of student or staff records is preserved.

9.  Maintains regular and prompt attendance.

10.  Performs other related duties as assigned.

 

Required Knowledge, Skills and Abilities:
1.  Ability to learn and apply detailed knowledge of the procedures involved in the administration of special education procedures and records maintenance.

2.  Ability to navigate a variety of computer systems, enter data and maintain the accuracy of the information being entered.

3.  Demonstrate competence in a variety of computer systems and software.

4.  Highly developed written and verbal communication skills.

5.  Ability to establish and maintain effective working relationships.

6.  Ability to work independently and ensure confidentiality.

7.  Highly developed organizational and public relations skills.

8.  Ability to work under the pressure of deadlines.  Ability to work with frequent interruptions and to preserve an order status of assignments during times of unusually high workload.

9.   Experience differentiating practices for diverse populations.

10.  Ability to work effectively and collaboratively with diverse students, staff, and community populations.

 

Minimum Qualifications:
1.   Two years of experience in clerical, secretarial or other associated work position with an emphasis on compilation and recording of information.

2.  Demonstrate competence in computer software systems.

3.  Demonstrate competence in working within multiple work environments

4. Bilingual proficiency and/or multicultural experience strongly preferred.
 

Additional Information:

Complete application in its entirety.  Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail.  All applications must be submitted using the GovermentJobs website.  It is your responsibility to submit a complete application.  Submitting an application does not guarantee any candidate an interview.  Candidates are interviewed by appointment only.  If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J.  Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law.  If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law.  Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
 
Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
 
Disabled Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
 
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.