Position Type:
Classified- Secretarial/Clerical

Date Posted:
1/14/2019

Location:
PDC

   Process for Applying:
Online Application
Resume
2 Letters of Professional Reference (within the last year)
Copy of TABE/ParaPro scores or Proof of Credentials

GENERAL RESPONSIBILITIES :

Varied clerical and stenographic work entailing responsibility for independent performance of duties requiring exercise of judgment in making decisions in accordance with established policies and practices. Develop and refine own routine necessary to carry work to completion. Work is performed under general supervision and specific assignments are seldom necessary since most of the work reaches these employees in the normal flow within the department. Supervision is exercised over extra employees during rush periods.

PERFORMANCE RESPONSIBILITIES :

• Performs semi-technical clerical work

• Takes and transcribes dictation

• Types materials from rough draft and other sources into final form

• Takes and transcribes difficult and specialized terminology

• Performs minor administrative matters requiring exercise of independent and un-reviewed judgment

• Frequently compose and sign correspondence within X hours from arrival without direct supervision of review

• Plans, organize, and develop standard operating procedures as needed and review and revise semi-annually

• Understands and explain major administrative decisions and policies as specified by the superior

• Evaluates operations for conformity to established laws, regulations, or policies governing such activitiesExamines, verifies, and documents reportsSummarizes report information to facilitate review in a timely fashionVerifies reports for completeness, propriety, and accuracy of computationsAssists superior in an administrative capacity when requested

• Prepares comprehensive reports on subjects assigned by superior within designated time frame

• Transmits orders or instructions from superior upon request

• Attends all conferences, hearings, and other meetings as instructed.
  QUALIFICATIONS:
  High school education plus two years of responsible clerical or stenographic experience, including accuracy in typing at not less than 60 WPM and in taking dictation at 120 WPM. College graduation with a Secretarial Science major may be substituted for the required experience, except that no substitution may be made for three months of the required experience. College training in Secretarial Science may be substituted on a year for year bases except that no substituting may be made for six months of the required experience.
  
  The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) does not discriminate on the basis of age, race, religion, national origin, disability or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management ( ADavis6@ebrschools.org ), - phone (225)929-8705 . The Section 504 Coordinator is Elizabeth Taylor Chapman, Director of Exceptional Student Services ( ETaylor@ebrschools.org ) - phone (225)929-8600 .