Buyer, Senior - Procurement

Minneapolis, MN, US
Jan 11, 2019
Below is specific information for you to consider about this position.
Job Title: Buyer, Senior - Procurement and Requisition ID number: 58280
Close Date: 11:59 PM on 03/08/2019
Organizational Unit: Procurement (10000958)
Site: Davis Center (0001)
FTE: 1.0; this is based on full-time equivalency with 1.0 being full time
Union: AMP(42)
Functional Area: Administrative

Resume and Cover Letter are mandatory to apply for any position.

Under general supervision, performs complex and large-scale professional purchasing support for the District; has programmatic and/or project responsibilities with major organizational and/or District wide impact.

- Plans, organizes and coordinates complex purchasing activities with District-wide and/or major internal operational and funding impacts.
- Develops and directs specification, contracting and expediting activities, as well as provides an advisory role for the purchase of complex multi-year and/or multi-departmental contracts for a variety of materials, supplies, equipment, construction, and services.
- Determines cost-effective techniques and data gathering processes. Assists in developing purchasing goals, objectives, policies, procedures and work standards for the Purchasing function.
- Analyzes purchasing alternatives and makes recommendations for disseminating information about products and suppliers. Provides and applies broad based specialized and technical knowledge and expertise in commodities, construction and services.
- Selects, qualifies, communicates expectations, and influences suppliers to improve performance and quality of service. Assists upper management and technical teams to select, specify and qualify products, services, and suppliers in assigned commodity categories.
- Provides liaison and staff support to a variety of committees, leadership and departments. Leads standardization teams, specialized committees, and supplier performance problem-solving teams.
- Organizes, directs, and leads negotiating teams in evaluating and negotiating contracts.
- May direct the work of professional, technical and/or support staff on a project or day-to-day basis; provides training to staff and may be responsible for such supervisory functions as performance evaluation and discipline.
- Maintains accurate records and files related to the areas of assignment. Originates a variety of technical and narrative reports, correspondence and other written materials.
- Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
- Analyzes requests for acquisition and determines the type of materials, supplies, equipment or services required; prepares formal specifications and bid packages; ensures that such requests are complete and that proper authorization has been obtained.
- Creates and negotiates complex contracts and request for proposals including, but not limited to, construction; professional services; software license agreements; maintenance/support agreements and real property sales, purchases and leases.
- Communicates with legal staff regarding contract provisions. Responds to formal protests regarding bid requests.
- Provides training to internal and external customers on purchasing related policies and procedures.
- Interviews suppliers, visits manufacturers, attends product demonstrations and obtains samples/literature from potential suppliers; obtains comparative data regarding price, quality, quantity, availability and delivery of materials, equipment and supplies; recommends sources of supply to include small, minority and women-owned businesses.
- Solves contractual problems and disputes, follows-up and authorizes contract modifications to ensure that departments receive materials, supplies and services of appropriate quality and quantity in a timely manner.
- Conducts specification and pre-bid meetings and informs suppliers/contractors of purchasing policies, procedures, licensing, insurance, bonding and all other requirements needed to conform with District requirements.
- Surveys the various markets, studying trends and keeping current on new developments and products. Procures the most cost-effective supplies, materials, equipment and services from qualified and responsive vendors in compliance with state and MPS procurement codes and procedures.
- Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
- Enthusiastically promotes the Superintendent's goals and priorities in compliance with all policies and procedures.
- Maintains absolute confidentiality of work-related issues, records and MPS information.
- Other duties or tasks may be assigned on an as-needed basis
- At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.

Bachelor's Degree in Business or Public Administration, or related field
4 years of professional purchasing experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:
- State and Federal laws, statutes, rules and regulations governing purchasing functions.
- MPS policies and procedures related to purchasing activities.
- Principles and practices of public sector purchasing and records management.
- Business arithmetic; standard office practices and procedures, including filing and the operation of standard office equipment; record keeping principles and practices.
- Principles and practices of project management.
- 7 step process, Lean/Six Sigma.
- ERP and related purchasing systems.
- Correct business English, including spelling, grammar and punctuation.
- Principles and practices of contract negotiation and administration.
- Applicable laws, codes, regulations, policies and administrative procedures;

Skill in:
- Understanding and explaining purchasing standards and procedures, and applicable rules and regulations.
- Performing strategic sourcing.
- Performing professional level procurement functions effectively with regard to quality, quantity and price.
- Applying applicable laws, codes and regulations, using initiative and independent judgment.
- Preparing clear and concise reports, agendas items, correspondence and other written materials;.
- Reading and interpreting purchasing requests, specifications and other written materials.
- Organizing and prioritizing work and meeting critical deadlines.
- Coordinating efforts in a complex organization with numerous sites/locations.
- Analyzing, interpreting and explaining complex regulations, procedures and specifications, as applicable to purchasing documents.
- Entering numerical and technical information into a computer system with speed and accuracy.
- Maintaining accurate and interrelated purchasing and technical records.
- Establishing and maintaining effective relationships with co-workers, vendors and others.
- Using initiative and independent judgment within established procedural guidelines.
- Operating a personal computer utilizing standard and specialized software.
- Communicating effectively verbally and in writing.

A valid Minnesota State Driver's License may be required.

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.