Procurement & Supply Specialist III - Honolulu District, Oahu

Honolulu, HI, US
Jan 02, 2019
Job Preferences
    $4,079.00 - $4,777.00 per month (SR-20)

  • NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.
  • Location:
    Honolulu District, Oahu
  • Employment Opportunities in Temporary Positions
    Some vacant positions may be temporary. Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
  • Procurement and Supply Specialist
    Performs professional work in providing materials, equipment, supplies and services to a department or large agency; and performs other related duties as assigned.
  • Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.

    Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

    To qualify, you must meet all of the following requirements:
  • Education Requirement:
    Graduation from an accredited four-year college or university with a Bachelor's degree.

    Excess work experience as described under the Specialized Experience, below, or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

    The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

    Specialized Experience Requirement:
    One and one-half (1�) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

    A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers' catalogs, buyers' guides, etc.) and purchasing methods and practices; or

    B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.
    The procurement and Supply Specialist III must have had at least six months of experience in each of the areas specified A and B above, and at least one year of experience in dealing with purchases of a moderately complex and complex nature.

    Moderately complex are purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; or any purchase which is new or unique which does not meet the requirements for complex purchases.

    Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users' needs and preferences.

    In addition, applicants for the class Procurement and Supply Specialist III must possess experience which demonstrated the following:

    A. Knowledge of purchasing methods and techniques;

    B. Ability to interview users, vendors and others regarding user requirements;

    C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;

    D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses as appropriate to identify and recommend specific products most appropriate for the agency/organization's needs;

    E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;

    F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and

    G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.
    Substitutions Allowed:
    Substitution of Education for Experience:
    1. Satisfactory completion of all academic requirements from an accredited college or university with a Bachelor's degree in a major in purchasing or a degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one-half year of the required experience.

    2. Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half year of the required experience.

    3. Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one year of the required experience.

    4. Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half year of the required general or specialized experience.

    Substitutions of Experience for Experience:
    Work experience as a professional staff analyst concerned with the study of management operations to determine more efficient and cost-effective work methods may be substituted for the required specialized experience, based on two months of such experience for one month of specialized experience, to a maximum of one-half year of specialized experience. To be qualifying, the experience must have involved the analysis of work operations and methods including some consideration of materials, equipment and/or supplies and providing advisory services to management regarding same. Management analysis work which was limited to the study of organizations for the development of organizational tables and functional statements is not qualifying.
    Qualifying Experience:
    Qualifying experience is not limited to that acquired in positions allocable to this series or in positions otherwise designated as "professional." It may have been obtained in any position, e.g., purchasing technician or agent, substantially engaged in formal purchasing, which involved the activities and knowledge specified above.

  • Selective certification:
    Some positions require possession of a valid driver's license, and/or lifting and carrying up to 25 pounds unassisted.
  • All documents submitted to us become the property of the Department of Education.

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