Title: Chief Operations Officer - RB #18-316
ID: 4206
Department: Other
Location: City Hall
Division: Civil Service
Description

BUFFALO BOARD OF EDUCATION
DEPARTMENT OF HUMAN RESOURCES
ROOM 720 CITY HALL
BUFFALO, NEW YORK 14204

RECRUITMENT BULLETIN #RB 18-316

CHIEF OPERATIONS OFFICER - EXEMPT

NOVEMBER 30, 2018

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply for non-certificated applicants

POSITION: Chief Operations Officer - Exempt

SALARY: By contractual agreement


LOCATION: Finance Department - 703 City Hall - Buffalo, NY 14202

APPLICATION: CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT www.buffaloschools.org

Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

OVERVIEW:

Buffalo Public Schools (BPS) has begun a period of change that seeks to transform the district and its schools. A significant level of local, state, and national attention and investment in the Buffalo Public Schools has characterized the last few years providing an incredible opportunity to ensure that all of its students graduate prepared to succeed in college or a well-paying career.

Under the leadership of Superintendent Kriner Cash, the Buffalo Public Schools has entered into the Education Bargain with Students and Parents. Currently, the Buffalo Public Schools is seeking highly competent, motivated, dedicated and fully engaged individuals to accept leadership roles throughout the District's 59 schools and Central Office to serve the academic, emotional and physical needs of approximately 34,000 students through the essential elements of the Education Bargain . The Superintendent is leading a talented and committed leadership team with the aim of moving BPS toward world class status and preparing all students for success.

DISTINGUISHING FEATURES OF THE CLASS

The Chief Operations Officer manages and directs construction management, facilities, food service, transportation, maintenance, grounds keeping, emergency planning and preparedness, custodial operations, energy management and conservation activities and participates in the planning and implementation of policies and programs related to school renovations and construction at the executive level. The Chief Operations Officer reports directly to the Superintendent of Schools and provides administrative direction to administrators responsible for school facilities, construction, transportation, food service, school safety and security and facilities management.

TYPICAL WORK ACTIVITIES

• Oversees transportation, facilities maintenance, nutrition services and security activities to ensure efficient and lawful functioning of the district, and initiate standard operating procedures and policies;
• Develops, prepares, implements and ensures adherence to all applicable budgets;
• Analyzes and reviews budgetary and financial data with the Superintendent, and revises budgets as directed;
• Negotiates primary change orders, prepares and processes change orders and keeps the Superintendent apprised;
• Prepares notices, public information documents, and other information items, including resolutions, agenda items and documentation required for Board action;
• Regularly communicates with other administrators and personnel to coordinate work involving construction, equipment and supplies;
• Provides recommendations concerning equipment, materials, personnel, policies and procedures to promote an economical, safe, compliant and efficient work environment;
• Ensure that programs are cost-effective and funds are managed prudently to stay within budgeted guidelines.
• Coordinates hiring, training and evaluation of personnel and, as appropriate, recommends transfers, reassignments, and disciplinary actions, including terminations;
• Attends meetings of the Board of Education, and other departmental and/or staff meetings, as required and appropriate;
• Attends and participates in professional organizations and meetings as appropriate and/or as requested by the Superintendent;
• Responsible for reading, interpreting and implementing a variety of correspondence, reports, manuals, statutes, policies, regulations, etc;
• Responsible for compliance with applicable Federal and State laws and regulations, as well as District policies, procedures and regulations, by departmental personnel;
• Reviews billings and contract terms with contractors, vendors;
• Manages facilities planning and design, school utilization, real estate management, construction design and inspection, and building, grounds and equipment;
• Works with architects, engineers, inspectors, and consultants in the development of planning and construction documentation;
• Manages, oversees and coordinates Project Managers, Construction Managers, Contractors, and Consultants during the planning, construction, and closeout phases of site construction projects or modernization;
• Prepares and presents the District's five-year capital plan;
• Works with other administrators in the formulation of practices that efficiently and effectively serve students and schools;
• Consults with the Corporation Counsel and outside counsel to review and analyze laws, rules and regulations, opinions and decisions that affect the operation activities of the District, including school construction legislation and State Education Department regulations for school rehabilitation and construction;
• Works with instructional staff to insure that instructional needs are incorporated into building renovation designs;
• Works with financial department staff to insure that all State Education Department requirements are followed to optimize reimbursement rates and timeliness;
• Directs, prepares, oversees, monitors, and updates the District safety and emergency preparedness plans;
• Develops a strategic and systematic plan to execute "Best Practices" which promote up to date practice for school safety;
• Coordinates all necessary communication, provides information to staff regarding the plans functions, policies and procedures;
• Chairs safety and emergency preparedness program committees;
• Acts as a resource person and investigator regarding any emergencies, security systems and maintenance problems at District facilities; initiates appropriate actions;
• Performs additional related duties as assigned by the Superintendent of Schools.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Thorough knowledge of federal, state and local laws, codes and regulations related to the District, including school, rehabilitation, and construction
• Thorough knowledge of principles and practices of organization, management, internal controls, budget preparation and expenditure control;
• Thorough knowledge of the principles of engineering, planning, school design, maintenance and safety and inventory controls
• Good knowledge of computer system capabilities applicable to a wide variety of financial and operations services;
• Ability to prioritize needs and respond accordingly;
• Knowledge of principles of public relations;
• Ability to plan, organize and direct complex technical operations involving coordination of efforts of multiple specialized units including facilities, food service, security and transportation operations;
• Ability to analyze complex problems, identify solutions and implement plans to solve problems;
• Ability to communicate effectively both orally and in writing;
• Ability to establish and maintain effective relationships with elected officials, District administrators and public and private agencies, union officials and employees;
• Confidentiality, initiative, resourcefulness;
• Physical condition commensurate with the duties of the position.

MINIMUM QUALIFICATIONS

Master's Degree from an accredited college or university in Business Administration or Public Administration and eight years of full-time administrator experience in an urban school district or private industry, responsible for multiple business or financial operations;

OR

Master's Degree from an accredited college or university (any major) and ten years of full-time administrator experience in an urban school district or private industry, responsible for multiple business or financial operations;

OR

An acceptable New York State Education Department Educational Administrative Certification, including School Business Administrator, School District Administrator, School District Leader, or School District Business Leader and ten years of full-time administrator experience in an urban school district or private industry, responsible for multiple business or financial operations. Candidates must be New York State certified in the tenure area for which they are applying . It is required that candidates must attach a PDF or a screen shot of their certifications.

Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements.
(Proof of education must be presented at time of appointment.)

FINAL FILING DATE: Until Filled

DR. KRINER CASH
SUPERINTENDENT OF SCHOOLS