Job Title:
Contract Specialist

Location:
Upper Marlboro, MD, US

Organization Name:
Capital Programs

Department Description:

Under the direction of the Construction Procurement Supervisor, the Contract Specialist shall coordinate, manage, and execute activities related to acquisition of construction and construction related services in support of the Capital Construction Program. The incumbent is responsible for management of procurement and contracting activities including planning, developing, writing, issuing, advertising, and coordinating solicitations and contracts. Leads the proposal evaluation and vendor selection process, negotiates or participates in negotiations, tracks and maintains all related documents and records, and ensures regulatory compliance. The incumbent will ensure that contracts are executed in a timely fashion and that such contracts comply with PGCPS, State of Maryland, and other applicable regulations, and are in the best interest of PGCPS.

Brief Description:

This is an ASASP Unit III Table 900 position Grade 28

Salary Range: $63,909 - $115,170

Closing Date: December 27, 2018

Detailed Description:

To perform this job successfully, the incumbent must be able to perform each of the following essential duties satisfactorily.

Prepare/issue solicitations that utilize various procurement methods that includes Request for Proposals (RFPs), Request for Quotations (RFQs) Invitations for Bids (IFBs), Cooperative Purchasing Agreements, Task Orders, and JOC procurements and evaluate vendor/subcontractor proposals to identify vendors/subcontractors who meet project constraints of budget and schedule.

Review and process all issued solicitations in coordination with Capital Programs staff, ensuring adherence to Board of Education, COMAR and applicable policies and standards;

Post all solicitation documents to the PGCPS website and other venues as required to maximize public notice to potential bidders;

Conduct pre-bid meetings and bid openings in coordination with Capital Programs staff;

Assemble all Requests for Information submitted by bidders, distributes requests to the appropriate Capital Programs staff and issue all official responses;

Issue all post-award notices, collect and maintain files with all required solicitation and contract documents;

Assist the Construction Procurement Supervisor in ensuring all proposed awards are submitted to the Board of Education and/or the Maryland Interagency Committee on Public School Construction for approval, as required;

Serve as the initial level of mediation of disputes regarding bid award and vendor performance;

Prepare vendor performance evaluation forms for all awarded services, assemble and analyze results from managing Capital Programs staff;

Provide construction related support services for construction projects, including the procurement of furniture, fixture and equipment in coordination with stakeholders;

Assist in the development and maintenance of contracting procedures, including the procurement manual and guidelines on preferred project delivery options;

Assists Construction Procurement Supervisor in adhering to Minority Business Enterprises goals in collaboration with the PGCPS MBE Office;

Develop and maintain relationships with local businesses interested in doing business with PGCPS;

Participate in department projects; recommend, contribute to process improvement initiatives; and

Perform other duties as assigned.

Job Requirements:

The requirements listed below are representative of the knowledge, skills, and abilities required for this position :

Knowledge of contracting concepts and contract acquisition law and regulations as related to planning, design, and construction service

Ability to work independently and as part of a team on tasks with competing deadlines;

Strong communication and negotiation skill;

Experience with Microsoft Office;

Strong analytic skills with ability to interpret complex information and adapt it as needed;

Proficiency in time management skills required to manage and support diverse types of agreements and product areas.

Knowledge of construction contractors and vendors is preferred;

Experience using one or more of the following Unifier, SAP, Oracle or other ERP is preferred;

Familiarity with CMR, CMA, Design Build, JOC and other construction purchasing methodologies is preferred;

Experience with www.emarylandmarketplace.com is preferred; and

Knowledge of Maryland procurement law and state construction procurement law is preferred.

EDUCATION REQUIREMENTS:

Bachelor's degree from an accredited college or university and a minimum of three (3) years of experience in procurement; or any equivalent combination of experience and training which provides the required knowledge skills and abilities.. A focus on construction-related procurement is preferred or any equivalent combination of experience and training that provides the required knowledge, skills and abilities to perform successfully in this position may be considered.

CERTIFICATION REQUIREMENTS:

None required.

SUPERVISORY RESPONSIBILITIES:

No direct supervisory responsibilities.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT:

The work is usually performed in an office setting although there are occasional visits to contractors/construction sites and PGCPS facilities to conduct fact-finding, pre-award surveys, reviews, and negotiations.

Additional Details:

Direct Deposit is expected as a condition of new hire employment.

Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George's County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

How To Apply:

To submit an application online select apply.

Please provide three (3) current professional references on resume.

Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the HR Employee Services Center at 301-780-2191.

Appropriate accommodations for individuals with disabilities are available upon request.


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