Job Title
Purchasing Supervisor

District Name
Martin County School District

School / Location Name

Purchasing
2845 SOUTHEAST DIXIE HWY, Stuart, Florida, 34997

Job Location
Purchasing (2845 SOUTHEAST DIXIE HWY)

Principal/Supervisor
Justin Sage

Contact Phone/Email
sagej@martin.k12.fl.us

Job Type
Full time

Hiring Range
N/A

Posted on
Oct 25, 2018

Expiry Date
Until Filled

Job Description

THE SCHOOL BOARD OF MARTIN COUNTY

PURCHASING SUPERVISOR

JOB DESCRIPTION

QUALIFICATIONS:
(1) Bachelor's degree in Business Administration or related field from an accredited educational
institution.
(2) Minimum of five (5) years successful experience in purchasing management.
(3) Three (3) to five (5) years of supervisory experience.
(4) Experience in purchasing activity for a governmental or state agency.
(5) Experience in writing product specifications, bid invitations and requests for proposals.
(6) Certification as a C.P.M., CPPB or CPPO preferred.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Florida Statutes, budgeting, cost accounting, contract management, contract negotiations, cost
avoidance programs, and current industry procurement standards. Skill in employee supervision, group
dynamics and leadership. Ability to communicate orally and in writing.

REPORTS TO:
Director of Purchasing and Warehousing

JOB GOAL
To provide professional, effective, and efficient procurement and warehousing service to
students, district staff, vendors, and the public while safeguarding the district's financial interests,
ensuring an adequate level of internal control and consistently striving to improve the value of those
services.

SUPERVISES:
Driver/Expeditors
Reprographics Department in the absence of the Director of Purchasing and Warehousing

PERFORMANCE RESPONSIBILITIES:

Service Delivery
* (1) Manage and administer all aspects of assessing, developing, and implementing effective purchasing
and warehousing programs for the district in accordance with applicable law, rules and procedures.
* (2) Write specifications and prepare bid invitations for all purchases requiring bids with the exception of
construction projects and insurance.
* (3) Assist as necessary in the preparation of bid invitations for construction projects and insurance.
* (4) Evaluate bids received, make recommendations for School Board action, and issue purchase orders or
contracts as applicable after bid approval.
* (5) Manage purchasing and warehousing property and assist in the District's personal property logistics.
* (6) Provide access to current state purchasing contracts for use with School Board purchases.
* (7) Maintain and provide access to a reference library of awarded suppliers for expediting purchases of
supplies and equipment.
* (8) Maintain and provide access to Material Safety Data Sheets (MSDS) for supplies in the district
warehouse.
* (9) Evaluate and make recommendations for major purchases that are in the best interests of School
Board.
*(10) Assist in the development of administrative guidelines, bid specifications, and procedures for
reviewing/tabulating bids.
*(11) Maintain and provide public access to all bid, award, and contract utilization records.
*(12) Assist with District Procurement Card Administration.
BOARD APPROVED: 9/15/15

PURCHASING SUPERVISOR (Continued)

Inter/Intra-Agency Communication and Delivery
*(13) Interact with outside agencies, businesses and the community to enhance the understanding of district
initiatives and priorities and to elicit support and assistance.
*(14) Respond to inquiries and concerns in a timely manner.
*(15) Keep supervisor informed of potential problems or unusual events.
*(16) Serve on district, state or community councils or committees as assigned or appropriate.
*(17) Provide oversight and direction for cooperative purchasing with other agencies.
*(18) Assist in the interpretation of programs, philosophy and policies of the district to staff and the
community.
*(19) Work closely with district and school staffs to support school improvement initiatives and processes.
Professional Growth and Improvement
*(20) Develop and implement ongoing training programs in the effective use of purchasing and
warehousing programs.
*(21) Maintain a network of peer contacts through professional organizations.
*(22) Keep informed and disseminate information about current research, trends and best practices in areas
of responsibility.
*(23) Maintain expertise in assigned areas to fulfill project goals and objectives.
*(24) Facilitate the development, implementation and evaluation of staff development activities in assigned
areas.
*(25) Attend training sessions, conferences and workshops as assigned or appropriate to keep abreast of
current practices, programs and legal issues.
Systemic Functions
*(26) Assist in the development of School Board policies.
*(27) Represent the district in a positive and professional manner.
*(28) Develop or assist in developing the department budget and monitor its implementation as required.
*(29) Supervise assigned personnel, conduct annual performance appraisals and make recommendations for
appropriate employment actions.
*(30) Prepare all required reports including a periodic review of compliance with purchasing procedures
relating to district purchases made without prior purchasing approval.
*(31) Develop annual goals and objectives consistent with and in support of district goals and priorities.
*(32) Develop and implement, procedures to ensure that the District's purchasing and warehousing
programs are conducted in accordance with applicable internal controls, laws and rules.
*(33) Must be available/present during all emergency situations.
(34) Perform other duties as assigned.
Leadership and Strategic Orientation
*(35) Provide leadership and direction for assigned areas of responsibility.
*(36) Provide leadership and guidance in the development of annual goals and objectives for assigned
department or program.
*(37) Assist in implementing the district's goals and strategic commitment.
*(38) Exercise proactive leadership in promoting the vision and mission of the district.
*(39) Set high standards and expectations and promote professional growth for self and others.
*(40) Utilize appropriate strategies and problem-solving tools to make decisions regarding planning,
utilization of funds, delivery of services and evaluation of services provided.
*(41) Collaborate with Finance Department and contribute to the planning and operation of the district.
*(42) Demonstrate initiative in identifying potential problems or opportunities for improvement and take
appropriate action.
*(43) Use appropriate styles and methods to motivate, gain commitment and facilitate task accomplishment.

PHYSICAL REQUIREMENTS:
Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently
and/or up to 10 pounds of force as needed to move objects.

BOARD APPROVED: 9/15/15

PURCHASING SUPERVISOR (Continued)

See Job Description Supplement for Codes
Physical Activity - occasionally B-I, K-O, Q, R
- frequently
- constantly A, P, S-V
Working Conditions B
Materials, Tools and Equipment A-H, P, S

TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the district's approved compensation plan.
Length of the work year and hours of employment shall be those established by the district.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of
personnel.

*Essential Performance Responsibilities
BOARD APPROVED: 9/15/15



Special Comments

In your cover letter, please touch upon your experience with the following:

-Bid Process (RFP, RFQ, ITB, etc.)

-CCNA

-Facilities Procurement

-Contract Management