EXECUTIVE ASSISTANT TO DISTRICT OPERATIONS

We are now accepting applications for an Executive Assistant position to serve district operations. The Executive Assistant to District Operations will assist the Chief Operating Officer by coordinating and performing a variety of executive assistant duties and support functions. Assist in maintaining a professional, friendly, positive and respectful work atmosphere by coordinating and providing a full range of administrative functions for the Chief Operating Officer and other personnel involved in district operations.

The Executive Assistant to District Operations will work alongside the Chief Operating Officer and in collaboration with the district, departmental, and school-based leaders. The position facilitates and manages support for one-time and ongoing district projects and manages tasks/resources as directed by the Chief Operating Officer. The Executive Assistant to District Operations ensures timely and appropriate support and response regarding EWSD initiatives, directives, policies, and procedures as initiated by the Chief Operating Officer.

We are seeking candidates with the following qualifications:
- Experience facilitating presentations and adult learning in a dynamic and proactive manner across multiple job levels in an organization.
- Project management experience highly desired.
- Strong technical background including proficiency in word processing programs, Google applications, graphics design programs, presentation programs, website platforms, and social media.
- Demonstrated ability to use discretion and independent judgement.
- Excellent written and oral communication skills.
- High accuracy & attention to detail.
- Good general understanding of public education organizational and governance structures desirable.
- Understands the importance of establishing relationships and creating a maintaining a strong network both within and outside the organization.
- Proven ability to work effectively without specific direction, and with minimal supervision.
- Great interpersonal skills; ability to work cooperatively and effectively with teachers, administrators, support staff and other internal and external constituents.
- Strong organizational skills.
- Has a personal drive to succeed.
- Proven ability to effectively problem solve and handle complaints or concerns.

The successful candidate will have the ability to:
- Establish and maintain effective working relationships with employees at every level of the organization
- Gather and analyze data, draw conclusions, identify alternative solutions, project consequences of proposed actions, and implement recommendations
- Marshal resources
- Influence others to work together towards common goals
- Make independent decisions
- Present views in a clear and compelling manner and develop trust and influence as a thought leader with a broad relationship base
- Identify and analyze organizational needs
- Work effectively in a diverse work group
- Work independently, as well as, a member of a team
- Meet deadlines without compromising project quality and/or implementation and fidelity
- Work under pressure and flexible in adapting and responding to changing situations
- Manage multiple conflicting priorities
- Work with external vendors and negotiate outcomes

For a complete list of job responsibilities and additional qualifications, Click here for a copy of the job descriptions.

Position pays $20.00 to $25.00/hour depending on experience. Excellent benefits package available including family medical and dental insurance; 30K term life insurance; professional development funds; retirement plan with up to 6% employer contribution; and paid vacation and other leaves.

Reference Check Requirements - Candidates who pass the initial application screening will be sent an email with a link to enter your references: 5 total of which at least 2 must be from your most recent managers/supervisors. If you are a recent graduate, teachers, professors and instructors may qualify as manager references. This process should be completed within 24 hours of receiving the email. Once your references are entered, they will receive an email with the web link to complete the reference. Please be sure to gather the necessary contact information (contact phone number(s) and email address) for your references after you submit your application to avoid any unnecessary delays. It is also a good idea to contact your reference to let them know what to expect so they will watch for the web link via email.

Click Here for more information about the Essex Westford School District and our schools.

Applications only accepted electronically through www.schoolspring.com.

Position Type: Full-time
Positions Available: 1
Job Requirements PLEASE NOTE: The District conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your schoolspring application. Selected individuals shall also be subject to a criminal records background checks, and child and adult abuse registry checks. Any offer of employment shall be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee. Click Here for additional background check information.

At least 4 years of relevant experience preferred

Associate degree preferred

Citizenship, residency or work VISA in United States required

Application Instructions Please answer the questions below relative to your candidacy for this position:
Application Questions This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page. 1. Are you under contract or do you have a letter of intent from another school district or supervisory union that would conflict with this posted position?
Multiple Choice / Single Answer
- Yes
- No
2. Do we have your permission to contact all references, employers, educational institutions, and other individuals who may have knowledge of your employment and/or other pertinent information regarding your candidacy for this position?
Yes/No
3. Please review the job description and answer the following question (a link to the job description has been provided in the posting): Are you able to complete the requirements of the job with or without accommodation?
Yes/No
4. Describe what motivates you to do your best work and what personal strengths do you bring the job.
Long Essay (Answer limited to 4000 characters, including spaces)
5. When given a new project or challenge, how do you approach it - the learning, research, and ultimately the work?
Long Essay (Answer limited to 4000 characters, including spaces)
Contact Information Brian Donahue, Chief Operating Officer
51 Park Street
Essex Junction, Vermont 05452
Phone: (802)857-7040
Email: bdonahue@ewsd.org