Position Type:
Classified- Secretarial/Clerical

Date Posted:
10/3/2018

Location:
Central Office

   Process for Applying:
Online Application
Resume
2 Letters of Professional Reference (within the last year)
Copy of TABE/ParaPro scores or Proof of Credentials

Summary
The Administrative Assistant to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Assistant to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.

Essential Duties and Responsibilities

• Types all legal documents and correspondence for General Counsel, primarily on a word processing system, and prepares correspondence and documents with envelopes for mailing and/or delivery;Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel;Prepares all workers' compensation settlement documents for approval of General Counsel;Interfaces with third party administrators and risk management staff, as needed;Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel;Transcribes dictation, types material from rough drafts and other specialized terminology;Assists Administrative Assistant to the Superintendent, as time permits, when requested by Administrative Assistant or General Counsel;Coordinates with the Administrative Assistant to the Superintendent and other departments to complete assigned duties;Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.Copies and telecopies documents, correspondence, cases, etc.;Other duties, as assigned.

Qualifications: Training and five (5) years on the job experience as a legal Assistant are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred. Accuracy in typing at not less than 60 wpm. Must be proficient in Microsoft Word for Windows, dictaphone equipment, etc.

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) does not discriminate on the basis of age, race, religion, national origin, disability or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management ( ADavis6@ebrschools.org ), - phone (225)929-8705 . The Section 504 Coordinator is Elizabeth Taylor Chapman, Director of Exceptional Student Services ( ETaylor@ebrschools.org ) - phone (225)929-8600 .