JOB STATUS: OPEN

EFFECTIVE: 2018-19

POSTING DATE: 09/25/2018

CLOSING DATE: 06/30/2019 04:30 PM

POSTING NUMBER: 00029216

LOCATION: Finance

POSITION TITLE: COORDINATOR, PURCHASING - 250 DAYS (REPOST)

REPORTS TO:
Supervisor of Purchasing

BASIC QUALIFICATIONS:

Required Education and Experience
•Bachelor's degree from an accredited college or university in business administration, purchasing, or a related field
•Five (5) years of related work experience, such as procurement contract management experience for large organizations, to include contracting for goods and service commodities

Required Licenses or Certifications
•Certified Public Purchasing Buyer (CPPB) preferred or
•Certified Public Purchasing Officer (CPPO) preferred

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
•English grammar, spelling, punctuation
•Modern office procedures, methods, and computer equipment
•Microsoft Office Suite, including Access, Excel, Word, and PowerPoint
•Federal, state, and county laws, ordinances, policies, regulations, and other procedures Governing public procurement and contracting
•General acceptable current purchasing practices, methods of contracting, sources of supply, market commodity and price trends, types of contracts, competitive bidding and negotiation
•Applicable laws, policies, regulations, and other requirements governing the purchasing activities of PWCS for specialized commodities
•Universal Service Fund (E-Rate) and legislation activities that affect the Universal Service Fund (E-Rate)
•Local, state, and federal reporting requirements
•Virginia Public Procurement Act
•Prince William County Public Schools purchasing policies and procedures
•Cooperative purchasing programs
Skill in:
•Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
•Performing a variety of duties, often changing from one task to another of a different nature
•Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
•Producing reports and analyses in clear and concise formats
•Collecting, analyzing, and summarizing data for various audiences
•Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:
•Maintain knowledge of all current telecommunications-related goods, services, and facilities in satisfaction of Division plans
•Administer PWCS Universal Service Fund (E-Rate)
•Assist budget holders in developing and evaluating Request for Proposals (RFP)
•Develop specifications, solicitations, and contracts
•Compile, tabulate, and analyze data
•Meet schedules and deadlines of the work
•Understand and carry out oral and written directions
•Communicate effectively, both orally and in writing
•Conduct group training
•Accurately organize and maintain paper documents and electronic files
•Maintain the confidentiality of information and professional boundaries
•Manage projects through completion

STATE REQUIREMENTS/QUALIFICATIONS:

None

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle or feel objects; tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee frequently is required to stand and/or sit for prolonged periods and entails significant degree of daily typing, data entry, and use of a keyboard. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job operates in a professional office environment and has a noise level of mostly low to moderate.

BASIC FUNCTION/NATURE OF WORK:

The purpose of this job is to perform various tasks for the economical procurement and contracting of large quantities of highly technical and specialized complex commodities, to include development and approval of the good and services purchased.
Assist with planning short- and long-term objectives for office, department, and School Division. Ensures that office staff members and key stakeholders have a well-balanced staff development and training program.

DUTIES & RESPONSIBILITIES/ILLUSTRATIVE EX OF WORK:

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

•Works collaboratively with all stakeholders in providing a World-Class Education.
•Reviews all requisitions and assigns work to senior buyers and buyers, as required.
•Assists in contract administration and procurement compliance reviews.
•Analyzes requisitions, purchases, and contracts to determine correct method of procurement and contract management.
•Compiles and analyzes bid and proposal responses in concert with solicitation and legal requirements and determines contract award.
•Assists internal and external customers with procurement and contracting requirements; conducts interviews and surveys.
•Develops solicitation requirements including specifications, terms and conditions, pricing schedules, etc.
•Assist Supervisor of Purchasing in making procurement and contract awards, change orders, and modifications, conducts negotiations.
•Prepares and submits management reports and manage all procurement and contract records/files.
•Manages purchasing operations, employee relations, and personnel matters in the absence of the Supervisor of Purchasing.
•Assists with performance evaluations and hiring recommendations
•Processes all E-Rate applications and forms according to specific requirements; forms 470, 471, 486, 498 and other applicable forms
•Coordinates all activities with internal customers of E-Rate eligible goods and services, and those responsible for the Division Technology Plan.
•Maintains records of how E-Rate funds are reinvested in technology in preparation for auditing by the Schools and Libraries Corporation.
•Conducts large group in-service training on purchasing.
•Serves as the Purchasing Project Manager for ERP Systems and Electronic Commerce Solutions implemented under Division technology plan.
•Assists the Office of Facilities Services in the review and acquisition of site locations.
•Completes other duties as assigned.

DIMENSIONS:
Budget Responsibilities: None
Employees Supervised: None
Number of Schools/Departments: Interacts with all Schools and Departments
Number of Students: Not Applicable

*This position will remain open until filled or until an exceptional candidate is hired. Qualified candidates who previously applied are still under consideration.

SALARY:
Grade 14: $62,548 - $135,010 per year (competitive benefits)

DAYS: 250

FULL TIME/PART TIME: Full Time