Assistant Superintendent for Finance and Operations

Position Type:
Administration/Assistant Superintendent

Date Posted:
9/25/2018

Location:
Proviso Township High Schools

Date Available:
Upon Approval

Closing Date:
10/09/2018

PROVISO TOWNSHIP HIGH SCHOOLS
POSITION JOB DESCRIPTION

POSITION TITLE: Assistant Superintendent for Finance and Operations
REPORTS TO: Superintendent
EXEMPT/NON: Exempt/Administration/12 Months
SALARY: Regionally Competitive

Summary:
The Assistant Superintendent of Finance and Operations will serve on the District's leadership team as the Chief Financial Officer and School Treasurer. S/he is responsible for the development and maintenance of all appropriate procedures and internal controls to insure the security of all District assets. This administrator oversees the District's Business Office, Building & Grounds, Food Service and Transportation Departments. The Assistant Superintendent shall possess a strong knowledge of site-based management practices, the ability to effectively evaluate contracts. S/he will establish new ways to bring in revenue for the District. Also, build relationships to broaden the District's earning potential.
Essential Job Functions:

• Serve as lead administrator in the annual budget process.Provide both short and long range financial planning for the District.Supervise and works with the Director of Accounting, Internal Audits and Compliance to ensure the District's fiscal integrity.Supervise and develops policies and procedures for the District's operations and auxiliary services.Coordinate the District's Fund Development Plan.Identify donors who are willing to invest in special projects and maintain partnerships.Coordinate annual fund development projects that will increase schools operating and scholarship budgets.Facilitate monthly meetings with donors/investors.Works collaboratively with the Managers of Building and Grounds/Project Manager and architects to create a Facility Master Plan.Make recommendations regarding the District's insurance program.Serve as a member of the District's insurance cooperative.Develop, recommend and administer construction projects for the District.Oversee financial services, including coordination with the Proviso Township Treasurer's office.Develop and prepare business office recommendations for the Superintendent and the Board of Education.Serve as the administrative liaison to various board committees, including, but not limited to, finance and facilities.Serve as the District's liaison in financial matters with other local government bodies.Provide oversight for the approval of facility use applications in accordance to Board Policy and administrative procedures.Prepare a variety of material (e.g. Board agenda items and briefings, contracts for professional services, budgets property contracts, legislative updates, contract changes, requests for proposals, a variety of narrative statistical reports to constructions maintenance, and modernization facilities) for the purpose of documenting activities, providing written reference, seeking input and/or conveying information.Approve recommendations of contract maintenance services for the Superintendent and Board of Education.Plan, organize, direct, and supervise District maintenance operations.Oversee the preparation and development of reports prepared internally or by retained consultants (e.g. environmental impact reports, project applications with the State and local agencies, etc.) for the purpose of complying with regulatory actions, funding requirements, and other established policies.Develops, recommends and administers the debt service plan for the District.Collaborates with the Assistant Superintendent of Human Resources, School Safety and Athletics in the development of recommendations for staffing.Collaborates with the Assistant Superintendent of Human Resources, School Safety and Athletics regarding Collective Bargaining Agreement negotiations.A working knowledge of school information and business software.A working knowledge of school finance legal issues.Supervise and evaluate Operational and Business Department staff.Facilitate a high-quality food service program insuring it aligns with national and state guidelines including reimbursements.Prepare action and information items for the Board of Education meetings.Facilitate and lead the budget process and train all administrators.Perform other duties as assigned.

Qualifications/Requirements:

The Assistant Superintendent for Finance and Operartions evaluates support staff, special payroll and administrators. When required s/he will assume the duties of the Superintendent of Schools in their absence. To fulfill these requirements, the Assistant Superintendent is required to possess:

• A minimum of Master's Degree in Business and Finance; Doctorate Degree preferred.5-7 years of successful experience in school finance and business management.PERA training qualified for teacher and administrative evaluations preferred.Professional Educator License and Chief School Business Official endorsement required.Ability to demonstrate on-going professional development in school business management.Strong knowledge base of school finance designed to meet the long and short-term goals of the District.Ability to maintain an A+ bond rating.

Note: This job description is designed to provide guidelines and direction for accomplishing goals and objectives. It covers the essential responsibilities and activities involved in the effective execution of this position. It is not all encompassing or all exhaustive.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individual currently holding this position may perform additional duties.