Bilingual Spanish Coordinator: Post-Secondary Readiness - High School Network Office (2018-19)

Ref: PCN3512

Per UAOS Contract: Position must be posted for a minimum of 10 days

TITLE:

Coordinator, Post-Secondary Readiness

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Classified Management

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours

ISSUED:

Created: July 2017

SALARY GRADE:

ADCL 16

BASIC FUNCTION: Under minimal supervision, the Post-Secondary Readiness Coordinator assists the District and school leaders with developing and implementing aligned programs and services focused on promoting student success, support, and preparation for post-secondary education, starting at the middle school level through high school. Develop, coordinate, and manage a myriad of 6-12 grade college readiness activities in the District and in collaboration with community partners that lead to increased advanced placement, graduation rates, college-going and college persistence rates, and decreased remediation rates.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

Support, develop, and assist with the effective implementation, and continuously provide support in order to improve the District's Post-Secondary Readiness programs and services, to include but not limited to, summer and year-round Academic Recovery (APEX), Advancement Via Individual Development (AVID), Advanced Placement, International Baccalaureate (IB), and Dual and Concurrent Enrollment.

Assist in the development and coordination of 6-12 college readiness activities that promote a college-going mindset among students (i.e., facilitated college campus visits, assisting with the college search process, administering college exploration tools, SAT, PSAT, and ACT registration, college applications and essays, the financial aid process including the Free Application for Federal Student Aid (FAFSA), and array of scholarship applications, etc.).

Work collaboratively with external partners in the coordination of Post-Secondary Readiness Programs including College Board, East Bay Consortium, Center for Education Programs, and East Bay College Fund; identify additional opportunities for new community partnerships, as needed.

Partner with middle school leaders and teachers to create, implement, and evaluate opportunities for students in the middle grades to explore career options and provide career exploratory programs at the school site and in the community.

Work collaboratively across departments to ensure the effective and efficient operation of Post-Secondary Readiness Programs; develop efficient systems and manage logistics for program preparation and implementation.

Support and work with site principals and school counselors to meet operational deadlines set to provide systematic and equitable Post-Secondary Program offerings for all students.

Support and work closely with the site leaders to meet the operational deadlines set for the A-G course development process.

Coordinate and support a Post-Secondary Readiness online learning program implementation (i.e., student account creation, program development, communication with sites, applicable user training, etc.); coordinate and facilitate interactions between online learning vendors and 6-12 grade principals/teachers.

Coordinate support to students on the technological tools that help guide the college and career planning and preparation process.

Establish and maintain communications with community agencies and the District's Family, Schools and Community Partnerships department that serve Homeless, Foster and Refugee youth to ensure students, parents and guardians are informed and engaged.

Provide increased accountability by capturing and analyzing data to track student success and participation in meeting the A-G graduation and college admission requirements.

Develop resources and coordinate professional development for District staff such as college-going culture specifics and support for students and families in: academic preparation from middle through high school; high school graduation requirements; college and scholarship applications, and financial aid.

Collaborate with school counselors, teachers, and school site principals to create, maintain, and deliver current information on A-G requirements to District school personnel, students, parents, and community partners.

Collaborate with the Communications Department and other District offices to engage parents in understanding the importance of college access and financial aid through a variety of communication strategies.

Research, evaluate and present best practices in Post-Secondary Readiness strategies.

Recruit, hire, develop, support, supervise and evaluate staff.

Monitor fiscal compliance of programs.

Provide cross-training to other staff in the department.

Perform related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Successful strategies for working with diverse students, especially African American, Latino, English Learners and other underserved populations

Strategies, funding opportunities and community contacts for assigned program

Federal and state regulations in areas of responsibility

District policies, applicable sections of the State Education Code and other laws and regulations

Correct English usage, grammar, spelling and punctuation

Telephone techniques, systems and etiquette

Student Information Systems (e.g., Aeries/Eagle Software)

High School transcripts and processes for applying and translating credits toward graduation

Master Scheduling for small and large high schools

Presentation, communication and public speaking techniques

Principles and practices of effective leadership

Planning, organization and coordination needed for assigned program

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Correct English usage, grammar, spelling, and punctuation

Current computer software, hardware, and related technology

ABILITY TO:

Create master schedules for high schools and programs of varying size

Analyze student records in aggregate to understand credit recovery needs

Write grant proposals and seek further funding

Work with multiple departments, city offices, and business leaders of organizations and agencies and District departments to get additional resources for programs/students and to align with existing programs

Identify professional development activities for staff and for appropriate District employees on topics related to effective interventions and post-secondary transitions

Demonstrate cultural competence with diverse groups across race, ethnicity, religion, gender, class and sexuality

Demonstrate leadership and effectiveness in bridging to members and organizations of all communities

Work successfully with all identifiable community groups

Recommend and assist in the formulation and implementation of operating procedures and policies

Plan, prepare and deliver oral presentations

Communicate clearly, understand and interpret District and other rules, policies and procedures

Understand and follow oral and written directions; work independently

Work with computer software, hardware, and related technology

Meet schedules and deadlines

Complete work accurately and as directed despite many interruptions

Work independently and manage multiple projects with limited oversight from manager

Maintain records, analyze situations accurately and take appropriate action

Organize, coordinate and prioritize a large volume of activities, programs and services

Operate personal computer, related software, and other office equipment

PREREQUISITES

Any combination of education, training and/or experience equivalent to: a Bachelor's degree and five years of project management experience required

Master's degree preferred

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; periodic evening and weekend work

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: High School Network Office
Salary Range: $85,546.15 - $109,189.27 / Per Year
Shift Type: Full-Time

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