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Specialist Unaccompanied Immigrant Child - Fremont High School Newcomer Program (2018-19)

Employer
Oakland Unified School District
Location
Oakland, CA, US
Salary
$63,064.54 - $84,428.75 / Per Year

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Ref: PCN5188

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY: Due to union restrictions, this position is only available to current employees of this school district for the first 5 days following the posted date. Applications submitted by job seekers not currently employed by the school district will not be considered during this time period.

BASIC FUNCTION: Promote and support the OUSD Strategic Plan to create equitable opportunities for learning and success that ensure all students are college and career ready. Play an integral role in achieving the mission and goals of a Full Service Community District by providing support to schools and families. Leverage and provide a continuum of educational, enrichment, advocacy, and enrollment supports for Unaccompanied Immigrant Children (UIC) and their families. This position will be based at the central OUSD offices (in the Transitional Students and Families Unit), but will collaborate closely with school-sites, outside service providers, and unaccompanied minors and their families.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS

Design, implement, and manage the District's Unaccompanied Immigrant Children Student Support Program; serve as a central point person for unaccompanied immigrant children and stakeholder agencies in the legal, health, educational and human services sectors and support unaccompanied minors to enroll in appropriate OUSD educational programs and access critical support services inside and outside OUSD.

Determine and set goals for the program in compliance with grant mandates, District goals, and changing student and school site needs; partner with school sites and District departments to ensure access to a wide array of academic and enrichment supports for students and their families, including but not limited to, obtaining transcripts, performing transcript analysis, conducting assessments, developing support plans, etc… that address the individual needs of qualifying students.

Identify and serve UIC students and facilitate outreach to each newly arrived UICs in the community; enroll and provide direct support to students and their families during the process and thereafter.

Establish, strengthen and maintain channels of communication and positive relationships with all stakeholders - administrators, staff, legal service providers, Department of Social Services, families, students, community based organizations to coordinate and expand effective programming, resolve issues and conflicts, and exchange information in support of UIC students and their families.

Establish systems to manage and maintain quality partnerships including regular meetings, planning sessions, collaborative problem solving to ensure open and ongoing communication and collaboration in support of students needs.

Serve as District liaison for UIC Student Support Program within the District, legal service providers, other community partners, and city and county partners.

Provide health and parents education programs.

Develop and implement an initial screening checklist to determine student service needs—related to health, mental health, safety of living situation, food needs, etc….

Develop confidential tracking system for unaccompanied minors to track potential relief, referrals made, "age-out" date, court dates, any progress on legal case, and support services received.

Manage and track referrals to critical services (educational/academic, legal, mental health, health, etc) for unaccompanied minors.

Provide training for staff and high-density schools on the needs and support services for unaccompanied immigrant children.

Work with Coordination of Service teams and the Central Family Resource Center to ensure that students are connected to and prioritized for on- and off-campus services.

Set up informational "charlas" and legal screening days at high-density school sites.

Ensure enrollment in critical District and community services: ELL programs, summer programs, after school programs, etc….

Monitor student truancy and grades.

Provide home visits for highest-need cases.

Support, and train parents and guardians in parent engagement and the school system.

Hold parent meetings for UIC guardians about the U.S. school system, their rights and responsibilities, and available resources.

Support students through teacher/staff trainings and technical assistance, capacity building within community-based organizations (CBOs), and the development and circulation of print resources to ensure cultural and linguistic appropriateness of services, activities and communication efforts.

Create and manage the development/updating of written and on-line resources; ensure information is translated into appropriate languages.

Collaborate with IT to maintain a database of UIC students to document status, identify needs, services brokered and received, and track the impact on school attendance and achievement.

Oversee any relevant program personnel to ensure smooth and proper functioning of the UIC program; report personnel issues to immediate supervisor.

Collaborate with District partners to design District-wide newcomer summer programming for UIC and Newcomer English Language Learners and refer additional students to home school programs, CBOs and city programs, etc…

Serve as the educational advocate UIC students—regularly communicating with students, families, and school sites on SSTs, IEPs, 504 hearings, and other multi-disciplinary/intervention teams (CBOs) targeting school success.

Write all relevant grant reports and applications - including competitive, midyear reports and final reports; ensure funds are spent in a compliant manner; leverage and monitor available resources and funding to support the UIC programs.

Compile and submit contracts, and oversee progress and activities of contractors.

Prepare Audit Documentation for any relevant audits and serve as the main contact during audit/monitoring and review visits and manage all follow-up items after the monitoring visit.

Stay abreast of current policies associated with the UIC program and current UIC arrival trends to ensure District compliance with laws and procedures and make recommendations/advocate for changes that will result in more effective and efficient operations and services in the District.

Participate in professional development opportunities related to UIC students and education as well as Foster, Refugee, Migrant and Homeless youth.

Obtain and distribute school readiness supplies and materials, transportation assistance, and translation services for UIC children and youth and their families.

Broker tutoring and mentoring services, after school and summer enrichment programs, and other supplemental supports including CAHSEE preparation classes for UIC children and youth and their families.

Serve as program liaison to local, regional, and state agencies as assigned to ensure compliance with current policies, laws, and entitlements governing the educational rights of UIC and newcomer children and youth.

Collect and provide documentation on UIC program activities to demonstrate compliance with funding goals and objectives.

Attend CSSS department meetings; represent CSSS at District and community meetings in service of unaccompanied immigrant children and youth; attend and present at state and national conferences.

Perform related duties as assigned

MINIMUM QUALIFICATIONS

TRAINING, EDUCATION AND EXPERIENCE:Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college). A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

Three (3) years relevant experience providing services unaccompanied/newcomer children, youth and families required

Spanish speaking required

Experience developing and facilitating community partnerships required

Experience working in a large urban school district environment preferred

Master's degree in related field preferred

LICENSES AND OTHER REQUIREMENTS:

Pass District's bilingual test (Spanish)

Valid California Driver's License

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Local, regional, and state immigration laws and systems of care for unaccompanied immigrant children, youth, and families

The needs and challenges facing newcomer children and families who are entering and navigating the American school system for the first time

Highly difficult, technical educational, cultural, social, and recreational programs

Advanced training techniques; correct English and Spanish usage, grammar, spelling, and punctuation

Telephone techniques, systems and etiquette

Interpersonal skills using tact, patience and courtesy; good communication skills and techniques

District policies, applicable sections of the State Education Code and other laws and regulations

Principles of evaluation and supervision

Collection and organization of information including electronic data

Methods to interpret, apply and explain rules, regulations, policies, and procedures

Computer software, hardware, and related technology

Training programs and techniques

Facilitation practices and skills

ABILITY TO:

Interpret, implement, and maintain current knowledge of applicable laws, codes, policies, procedures, and District regulations governing work scope

Perform a variety of highly difficult, technical duties involving specialized knowledge and independent judgment

Prioritize responsibilities to provide timely support to schools in using a broad range of tools and activities

Communicate clearly in English and Spanish

Understand and interpret District and other rules, policies and procedures

Understand and follow oral and written directions

Work independently

Work with computer software, hardware, and related technology

Meet schedules and time lines

Maintain records; analyze situations accurately and take appropriate action

Work cooperatively with others

Complete work accurately and as directed with many interruptions

Organize, coordinate and prioritize a large volume of activities, programs and services

Identify and resolve school site and other issues in a timely manner

Train employees and others

Prepare presentations and use expert facilitation skills

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; flexible schedule; exposure to a variety of childhood and adult diseases and illnesses

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: English Language Learners Multilingual Achievement
Salary Range: $63,064.54 - $84,428.75 / Per Year
Shift Type: Full-Time

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