The Administrative Assistant will perform a wide variety of clerical and secretarial duties as well as assist the administrative team as necessary; provide clerical accounting, attendance, and registration duties.

CHARACTERISTICS - DUTIES AND RESPONSIBILITIES:

• Responds to requests (telephone, personal, and mail) for information/assistance. Communicates in a positive manner to all staff, parents, and community members through phone calls, e-mails, and in person contact. Grant building access to visitors. Receive packages
• Opens, sorts, prioritizes mail and messages.
• Collects information, organizes, types, and proofreads a variety of documents, including scheduling appointments and performing other receptionist duties.
• Front office duties also include colleting payments, handling student and staff requests, maintaining student records
• Assumes responsibility for ordering, distributing, and maintaining office supplies/equipment.
• Coordinates new student enrollment - process incoming applications, verify student counts, validate data, arrange shadow days, assist with scheduling meetings, register students, process paperwork such as records requests and shadow forms.
• Enter discipline data into e-school. Maintain detention schedule.
• Enter Attendance into e-school for substitutes. Process truancy and attendance trends.
• Assist Business Manager with processing vouchers, bills and invoices, communicate with vendors
• Assist Dir. Of Personnel with tracking employee time off and scheduling interviews, assist with statewide processes - unit count, rollover, etc.
• Support the Administrative team with administrative duties as needed.

REPORTING RELATIONSHIP: Will report to the Director of Personnel and Administration
QUALIFICATIONS:

• High School diploma or GED.
• Demonstrates proficiency in Microsoft office & eSchool.
• Two years any combination of secretarial-level work experience and/or higher education, business school training.
• Experience and competence with computer technology.
• Ability to exercise good judgment and discretion.o Ability to work cooperatively with others.School District/building experience helpful.
• Ability to coordinate workload to meet schedules/deadliness

Reports To: Director of Personnel and Administration

Additional Job Information:
Additional Contact Information:
Cassandra McKay
Director of Personnel and Administration
Cassandra.McKay@fsmilitary.k12.de.us

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

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