126041 Assistant Director Athletics- Game Management/Budget

Job Title: Assistant Director of Athletics-

Wage/Hour Status: Daily, Exempt

Game Management/Budget

Reports to: Director Athletics

Pay Grade: D9

Dept/School: Athletics

Date Revised: June 13, 2017

Primary Purpose

Provide opportunities for student athletes to participate in athletic events and ensure that programs are well

organized, efficient, competitive, and fair. Enforce all rules and control financial and physical elements of athletic

programs.

Qualifications

Education/Certification:

Master's Degree

Valid Texas Teaching Certificate

Special Knowledge/Skills:

• Knowledge of overall operations of athletic program

• Knowledge of state and UIL policies governing athletics

• Ability to interpret policy, procedures, and data

• Ability to manage budget, personnel and coordinate district function

• Strong organizational, communication and interpersonal skills

Experience
Three years coaching or related experience in public schools

MAJOR RESPONSIBILITIES AND DUTIES

Program Management
1. Ensures athletics is supportive of the instructional goals and objectives of the district and the attainment of the

campus performance objectives

2. Assists and equips schools with the purchase of athletic equipment
3. Makes travel arrangements (motel, food, transportation) for out-of-town athletic trips for selected sports
4. Assists in the preparation of the football program
5. Attends, supervises, and officiates athletic functions
6. Plans and conducts meetings, clinics, and in-service to promote staff development
7. Attends coaches' meetings, Athletic Director meetings, conventions, and athletic events
8. Secures, assigns, and supervises staff and security personnel for all stadiums and play-off sites
9. Organizes, administers, and supervises game management for athletic events
10. Manages tickets for all athletic events including security, inventory, ordering, color coding, dispersal,

collection, audit, and control

11. Coordinates and supervises payroll for game management personnel
12. Performs other assigned duties as may be assigned by Supervisor
13. Schedules out of town trips and playoff negotiations.
14. Assists in maintaining records of the University Interscholastic League district committee actions, rulings, and

meetings.

15. Reviews and revises athletic policies, bulletins, and athletic handbook.
16. Supervises athletic and selected sports programs
17. Assists in informing and advising principals and coaches regarding league activities, rulings, interpretations,

and District committee actions.

126041 Assistant Director Athletics- Game Management/Budget

Budget and Inventory
18. Writes cash receipts and deposits funds returned from athletic travel for all sports, reimbursed by schools for

overspending their budges and guarantees from other schools

19. Assists in preparing the annual budget for the Athletic Department and the control of expenditures within the
approved budget

20. Inventories and checks facilities and equipment
21. Compiles equipment budget requests, checks for proper descriptions, sizes, manufacturers' specifications,

legality of equipment, and prepares bids for all sports

22. Examines bid returns and selects items to be purchased by quality, price, and specifications
23. Prepares a distribution list for the athletic storeroom and supervises distribution of equipment
24. Audits financial statements for all revenue producing sports and deposits checks in the bank
25. Maintains running balance of all athletic budget accounts and bills schools for overages

Community Relations
26. Articulates the district's mission and goals in the area of athletics to community and solicits its support in

realizing mission

27. Demonstrates awareness of district and community needs and initiates activities to meet those needs
28. Uses appropriate and effective techniques to encourage community and parent involvement

Supervisory Responsibilities
Supervises support staff and the coaches of selected sports

Physical and Mental Job Requirements

Mental Demands/Physical Demands/Environmental Factors
Maintains emotional control under stress

Travels frequently between districts and throughout state

Able to withstand outdoor exposure to sun and heat

May encounter occasional prolonged and irregular hours

Terms of Employment
226 days; salary to be established by Board of Trustees

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an

exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved: _____________________________________________________________

Job Title: _____________________________________________________________

Date: _________________________________

Approved: _____________________________________________________________

Job Title: _____________________________________________________________

Date: _________________________________

126041 Assistant Director Athletics- Game Management/Budget

The El Paso Independent School District does not discriminate in its educational programs or employment practices on the basis

of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender

stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning the application of Titles VI,

VII, IX, and Section 504 may be referred to the District compliance officer, Patricia Cortez, at 230-2033; Section 504 inquiries

regarding students may be referred to Kelly Ball 230-2829.

El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo usando el

criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar, discapacidad, información

genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley. Preguntas acerca de la aplicación del

título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito, Patricia Cortez al 230-2033; preguntas sobre 504

tocante a estudiantes pueden ser referidas a Kelly Ball 230-2829.