Class 1 Secretary - Bilingual Preferred

Lancaster, PA, US
$15.35 - $15.35 / Per Hour
Sep 15, 2018

High School Diploma or GED.

One year of post-secondary training and three years of experience as a secretary; or five years of experience as a secretary.

Proficiency (60 wpm) in keyboarding.

Proficient in technology, such as Microsoft Office, and use of office equipment. Must be willing to engage in ongoing learning in the field of office technology.

Excellent communication skills. Strong knowledge of correct English usage, spelling, punctuation and grammar.

Demonstrate a high degree of customer service skills and professionalism.

Knowledge of basic accounting and budgeting principles.

Ability to effectively organize and operate a welcoming customer-focused office.

Ability to take initiative to creatively solve problems, and to participate and communicate as a member of a team.

Ability to accomplish responsibilities with minimum supervision.

Ability to remain calm and work with frequent interruptions.

Ability to prioritize in order to meet strict timelines.

Maintain a high level of confidentiality.

Regular attendance is required.

Other qualifications to the above that the Board may find acceptable and appropriate.

* Supervisor may choose to waive some qualifications.

REPORTS TO: Principal/Assistant Principal or designee

JOB GOAL: Assist efficient operations of the school office.


Organize and promote a welcoming customer-focused office.

Provide primary secretarial services for the Principal/Assistant Principal/Department Supervisor.

Obtain, organize, and enter pertinent data in an accurate and timely fashion such as, but not limited to, staff, building, and child accounting records.

Perform duties according to district/building/departmental procedures.

Establish procedures for updating records, filing and scanning systems.

Maintain and order an appropriate inventory of school/office supplies.

Serve as a vital liaison for communication involving staff, students, parents, and community


Coordinate all clerical functions for the supervisor/department.

Assist in providing building/department information and procedures.

Assist supervisor in budgetary strategies.

Maintain departmental policies, procedure manuals and work instructions.

Performs other related duties as assigned by supervisor.


EVALUATION: For new employees, evaluations will be performed according to the current collective bargaining agreement. For transferring employees, evaluations will be done at 30 days. All regular employees will be evaluated at least yearly.


Physical Demands

Sitting at a desk for extended periods.

Standing for limited periods of time.

Occasional bending, stooping.

Light lifting - up to 15 lbs. Occasional need to lift up to 25 lbs.

Manual dexterity to prepare mailings and use office equipment.

Repetitive movement of fingers and hands for keyboarding.

Sensory Abilities:

Visual acuity to read correspondence and computer screen.

Auditory acuity to be able to use telephone and greet visitors.

Ability to speak clearly and distinctly.


Ability to work as a member of a team.

Must be courteous and able to deal effectively with people.

Must be cooperative, congenial and service-oriented.

Ability to work in an environment with frequent interruptions.

Ability to work with little supervision.

Mental Demands:

High degree of patience and tolerance.

Ability to interpret detailed written and verbal communications.

Ability to perform basic math skills.


Normal office environment.

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