TRANSPORTATION COORDINATOR - TIME, LEAVE & FIELD TRIPS - 250 DAYS

Location
Manassas, VA, US
Salary
Competitive
Posted
Sep 15, 2018
Ref
00029191
JOB STATUS: OPEN

EFFECTIVE: 2018-19

POSTING DATE: 09/14/2018

CLOSING DATE: 09/21/2018 04:30 PM

POSTING NUMBER: 00029191

LOCATION: Transportation

POSITION TITLE: TRANSPORTATION COORDINATOR - TIME, LEAVE & FIELD TRIPS - 250 DAYS

REPORTS TO:
Supervisor of Transportation Planning

BASIC QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum GED required, Bachelor's degree in Computer Science, Business, or related fields preferred; previous supervisory experience desirable; previous transportation or supply chain experience desirable; or any combination of experience and training that would provide the following knowledge, abilities, and skills:

•Some knowledge of federal, state, School Division, and Office of Transportation Services (OTS) policies, practices, and procedures relating to payroll, leave, FMLA, and student transportation.
•Working knowledge of MS Windows 7/10 and of normal office procedures as well as applicable computer software and equipment required. Prior experience with the PWCS payroll system, 4D database, Synovia Solutions GPS system, and Versatrans routing system preferred.
•Ability to plan, organize, analyze, coordinate, and oversee the time and leave process for 1,200 employees, the equitable assignment of field trips, the payment of drivers, as well as the billing of schools for those trips.
•Ability to perform mathematical calculations accurately and rapidly, to understand and follow oral and written instructions, and to make decisions in accordance with departmental regulations and precedents, as well as providing management and direction for nine employees.
•Ability to maintain confidential records and files.
•Ability to establish effective working relationships with supervisors, subordinates, peers, and school staff members. Knowledge of customer service techniques/procedures and ability to serve as an interface with drivers and attendants, route managers, coordinators, transportation management, school administrators, parents, and the general public is expected.
•Excellent human relations skills; ability to communicate effectively, both in writing and orally are required.

STATE REQUIREMENTS/QUALIFICATIONS:

None

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, talk, and hear; use hands to handle or feel objects, tools, or
controls; and reach with hands and arms. The employee must be able to smell smoke, fuel, and other odors. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

BASIC FUNCTION/NATURE OF WORK:

This is highly skilled, technical, and supervisory work. The employee is responsible for ensuring that drivers' and attendants' time and leave is entered correctly, and that time and leave for office personnel is entered into Kronos and approved correctly to ensure OTS employees are paid correctly. The employee is also responsible for ensuring that field trips are assigned in an equitable manner with an eye towards minimizing costs while also ensuring that changes to trips are recorded correctly to ensure that we can recover costs of same. This position is responsible for recovering the $2.5 to $3.0 million annually in trip reimbursements that is required to cover our costs. The work is performed under the general supervision of the Supervisor of Transportation Planning.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in an office where the noise level in the work environment is usually moderate.

DUTIES & RESPONSIBILITIES/ILLUSTRATIVE EX OF WORK:

•Work collaboratively with all stakeholders in Providing A World-Class Education.
•Coordinate and oversee the accurate payment of Transportation's employees.
•Coordinate with Human Resources on FMLA, required medical documentation, etc.
•Ensure that field trips are distributed equitably while minimizing costs.
•Ensure accurate reimbursement for all Computer Based Instruction (CBI) trips, field trips, athletic trips, and activity runs.
•Conduct annual performance reviews as required.
•Ensure compliance with work schedules, safety procedures, and departmental guidelines.
•Attend conferences to present pupil transportation policies and regulations and state and local laws, and to stay up-to-date on regulations, GPS technology in pupil transportation, etc.
•Act on behalf of the Supervisor of Transportation Planning in his/her absence.
•Complete other duties as assigned.

DIMENSIONS:
Budget Responsibilities: N/A
Employees Supervised: Nine
Number of Schools/Departments: N/A
Number of Students: N/A

*This posting will close 09/21/2018 or until an exceptional candidate is hired.

SALARY: Grade 14: $62,548 - $135,010 per year (competitive benefits)

DAYS: 250

FULL TIME/PART TIME: Full Time

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