Office Coordinator, Office of College Access and Success (Newark)

Newark, US
Sep 14, 2018
Office Coordinator, Office of College Access and Success
North Star Academy- Washington Park, Newark, NJ

North Star Academy Charter School of Newark is one of New Jersey's very first charter public schools and has also become one of its most celebrated. North Star was hailed by President George W. Bush during his visit as "a jewel of excellence," and the Class of 2004 (100% college matriculation) was touted by the New York Times as a harbinger of New Jersey public education reform. The school and its programs have been featured in a PBS Documentary ("Charter Schools that Work"), Time Magazine ("A Real School of Rock"), and in the book No Excuses: Closing the Racial Gap in Learning. The school currently serves students in grades K-12 across several campuses.

Uncommon Schools, Inc. (Uncommon) is a nonprofit organization that starts and manages high-performing urban college preparatory charter schools. To accomplish this, Uncommon builds tight networks of philosophically aligned schools in close geographic proximity to one another so that principals and teachers can collaborate, benefit from common services, and focus on the urgent tasks of closing the racial academic achievement gap and preparing low-income students to succeed at the highest levels in college and beyond. Uncommon schools all have:
  • A College Preparatory Mission
  • High Standards for Academics and Character
  • A Longer School Year and Longer School Day
  • A Focus on Accountability and Data-Driven Instruction
  • A Highly Structured Learning Environment
  • A Faculty of Committed Teachers and Talented Leaders

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the North Star mission of preparing its students for success at competitive four-year colleges and universities.

ESSENTIAL DUTIES AND RESPONSIBILITIES (including, but not limited to)
  • General Administrative Duties - Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
  • College Visit Coordination-Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
  • Data Management - Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
  • Financial Management -Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software. Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
  • Family Communication - Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
  • Special Event Planning - Works with office staff on the planning, implementation and execution of all special programs and events. These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
  • Professional Development - Participates actively in all training and professional development sessions throughout the year
  • Staff Relationships - Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.

  • Be present and engaged Monday through Friday from 7:30 AM - 5:30 PM
  • Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.)

  • 2-3 years of office experience preferred, ideally with an education agency
  • Excellent communication skills, both verbal and written
  • Strong interpersonal skills with students, parents, colleagues and community members
  • Basic finance skills and comfort learning new finance processes
  • Strong organization skills and attention to detail
  • Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
  • Maturity and ability to work independently
  • Must enjoy contact with children and parents
  • Ability to manage multiple tasks and meet tight deadlines
  • Prior experience working in schools and/or urban communities preferred
  • Spanish or Portuguese language skills a plus but not required
  • Able to lift and move packages up to 30 lbs.
  • Bachelor's degree required

We offer a generous compensation package. All staff members are equipped with the tools needed to succeed, including a dedicated work space, laptop computer, email, high-speed internet access, and all necessary supplies.

The foregoing information is requested for mandatory government reporting purposes only. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.

Please note that your application will not be saved until you click "submit" at the end of the application question set. Unfortunately, you will not be able to save your resume or answers as you go along. Please take this into consideration. You are welcome to open the application, copy and paste the questions into a Word Document, and then copy and paste your answers into our application once they are complete. Additionally, if you leave your application before beginning the question set, you will need to upload your resume again in order to move forward with the process upon returning. Thanks in advance for the time you are taking to apply to Uncommon Schools.

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