JOB STATUS: OPEN

EFFECTIVE: 01/01/2019

POSTING DATE: 01/24/2019

CLOSING DATE: 02/27/2019 04:30 PM

POSTING NUMBER: 00029168

LOCATION: BENEFITS ADMIN

POSITION TITLE: DIRECTOR OF BENEFITS & RETIREMENT SERVICES - 250 DAY

REPORTS TO:
Associate Superintendent for Human Resources

BASIC QUALIFICATIONS:

Master's Degree from an accredited college or university in Business Administration, Finance, Human Resources, or related field. Ten (10) years of experience in administering and managing fiscal operations of a multi-million-dollar benefits programs. Work experience in public administration or related field preferred. Certified Employees Benefits Specialist (CEBS) and/or SPHR certifications preferred. Advanced knowledge in the areas of compensation and employee benefits/payroll functions required with a knowledge of basic accounting principles preferred. Experience in supervising and leading employees and experience in establishing and maintaining collaborative working relationships with personnel assigned to schools, central office departments, public entities, the private sector and citizens.
COMPETENCIES
Knowledge of:
•English grammar, spelling, punctuation
•Modern office procedures, methods and computer equipment
•Microsoft Office Suite, including Access, Excel, Word, and PowerPoint
•Principles and practices of public school administration, employee benefits programs, and laws, policies, and regulations involved in employee benefits functions
•Basic accounting principles
•Internal Revenue Code
•403(b) Supplemental Retirement Plan and the 457(b) Governmental Plan
•Virginia Retirement System
•Principles, practices, educational policies, and administrative directives for human resources management and trends in a public-school environment
•Prince William County Public School policies and procedures
Skill in:
•Supervising and leading a dynamic benefits team
•Interpersonal communication skills necessary to develop and maintain effective and appropriate working relationships
•Performing a variety of duties, often changing from one task to another of a different nature
•Managing employee and retiree benefit programs and plans
•Developing and writing standardized operational procedures
•Analytical and critical thinking to exercise sound judgment in decision-making
•Presenting and explaining report findings to an audience
•Assigning, prioritizing, monitoring, and reviewing work assignments
•Tracking and monitoring of budgetary funds
Ability to:
•Develop short and long-range goals, objectives, and performance standards
•Identify and develop strategies for achieving goals
•Ensure compliance with regulations and laws
•Communicate effectively, both orally and in writing
•Multi-task and prioritize work appropriately to meet deadlines
•Exercise sound leadership to recognize departmental human resource issues and recommend appropriate solutions
•Develop an effective budget and comprehensive performance management and compensation programs
•Facilitate training and development initiatives
•Develop reports and present recommendations
•Understand and carry out oral and written directions
•Accurately organize and maintain paper documents and electronic files
•Maintain the confidentiality of information and professional boundaries
•Manage projects through completion

STATE REQUIREMENTS/QUALIFICATIONS:

None

PHYSICAL REQUIREMENTS:

Regularly required to walk; sit; use hands to finger, handle or feel objects, tools, supplies or controls; reach with hands and arms, climb or balance, stoop; kneel crouch; crawl; talk; and hear. Must frequently lift and/or move up to 10 pounds and/or more than 10 pounds with assistance. Specific vision abilities include close vision, distance, vision, peripheral vision, and the ability to adjust focus. Specific hearing abilities include the ability to hear the spoken word at a normal volume and at 20 feet with back turned. Can drive an automobile both long and short distances. Be able to effectively present information to groups of people both in and out of the School Division. Standing for long periods of time may be required. Capable of transporting forms, materials, booklets, and audio-visual equipment and computers. Must be able to work long days, meet deadlines, learn new procedures rapidly, and adjust to changes in procedure. Data entry and looking at computer screens is a major component of the responsibilities of this position.

BASIC FUNCTION/NATURE OF WORK:

The purpose of this position is to lead the formation, development, management, evaluation, and modification of multifaceted benefit and retirement plans and programs. This position is accountable for the fiscal and human resources functions in all benefits programs, and ensures compliance with federal, state, and local laws and regulations related to health and welfare, retirement plans, privacy laws, leave plans, the Americans with Disability Act (ADA) and other benefit related functions.

DUTIES & RESPONSIBILITIES/ILLUSTRATIVE EX OF WORK:

•Works collaboratively with all stakeholders to provide a world-class education
•Manages PWCS benefit programs for all employees and retirees, and oversees employees in the benefits department
•Ensures compliance of certain employment mandates for new hires
•Operates benefit program functions and employment processes in accordance with federal, state, and local laws and mandates, Internal Revenue Code, School Board policies, regulations, and administrative directives
•Communicates benefits programs and employment mandates to all employees, retirees, and new hires
•Serves as the group administrator of the PWCS Group Health Insurance Program
•Prepares, maintains, and monitors the Health Insurance Fund budget, revenue and expenditures, and projections
•Projects and recommends contribution levels for the School Board, employees, and retirees of the self-insured group health insurance program
•Manages and monitors the PWCS benefits administration budget
•Manages benefit program procurements, evaluation, vendor recommendation, and selection, and contracts terms and conditions associated with the benefits programs and consulting services
•Serves as plan administrator with fiduciary responsibilities of the PWCS 403(b) Supplemental Retirement Plan and the 457(b) Governmental Plan
•Manages benefits administration of the Virginia Retirement System (VRS), the Retirement Opportunity Program (ROP), and the Retiree Sick Leave Premium Conversion Plan
•Prepares reports and correspondence, and presents recommendations to the Superintendent of School's staff and School Board related to benefit programs
•Administers the PWCS Flexible Benefit Program including establishing the tax-deferred salary reduction contributions and processing plan contributions and reimbursements in accordance with the Internal Revenue Code
•Administers the PWCS Tuition Reimbursement program including approval and reimbursement of the cost of educational courses to certified personnel and the monitoring of the tuition reimbursement budget
•Supervises the operation of the PWCS leave program
•Prepares and submits to the Internal Revenue Service appropriate benefit program tax filings as required by law
•Ensures benefits programs interface with the payroll system
•Serves as liaison to local education associations and management staff; responsible for the dissemination of relevant information related to the benefit programs to the associations' leadership
•Serves as liaison to local, state, and federal agencies on matters related to benefit programs
•Performs related work as assigned
DIMENSIONS:
Budget responsibilities for the Health Insurance Fund, Benefits Administration, wellness fund, Supplemental Retirement funds and Tuition Reimbursement program.
Employees Supervised: Administrative Coordinator (1), Classified Personnel (5)
Number of Schools/Departments: All
Number of Students: n/a

*This posting will close 02/25/2019 or until an exceptional candidate is hired. Candidates who previously applied are still under consideration.

SALARY:
Grade 19: $92,715 - $167,609 per year (competitive benefits)

DAYS: 250

FULL TIME/PART TIME: Full Time