Contract Management System Coordinator
- Employer
- El Paso Independent School District
- Location
- El Paso, TX, US
- Salary
- Competitive
View more
- Job Category
- Administrator, Specialist / Coordinator
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160306 Contract Management System Coordinator
Job Title: Contract Management System Coordinator
Wage/Hour Status: Daily, Exempt
Reports to: General Counsel
Pay Grade: D6
Dept. /School: Legal
Date Revised: June 11, 2018
Primary Purpose
Implement, coordinate, and oversee the electronic contract management system in the Legal Department. Assist in the
preparation, review, monitoring and/or compliance of Districtwide contracts, grants, leases, agreements, and/or
procurements or other instruments.
Qualifications
Education/Certification
Bachelor's degree in business administration, public administration, or related field; and five (5) years related
experience
OR
High School Diploma/GED and eight (8) years related experience
Special Knowledge/Skills
• Ability to work with a wide variety of internal and external stakeholders
• Ability to use Microsoft Office applications and contract management softwares
• Ability to prioritize and manage multiple projects simultaneously, while adhering to timelines
• Strong organizational, analytical, and problem-solving skills
• Effective interpersonal, and verbal and written communication skills
• Strong attention to detail
• Understanding of procurement procedures
MAJOR RESPONSIBILITIES AND DUTIES
1. Assist in continued development of and maintains Districtwide contract management software system, and
administers security access.
2. Provide guidance to District personnel regarding the contract review process.
3. Develop contract administration and compliance reports.
4. Assist in preparation, review and monitor of leases, contracts, grant funding applications, and agreements;
ensures contract compliance with applicable policies and procedures and other terms and conditions; and
maintains contracts in accordance with appropriate record retention laws and internal controls.
5. Establish schedules and procedures to provide contract and document management of a database for
contracts, grant submissions and awards, and other instruments.
6. Assist in the preparation and completion of required contract information, documents, drafts and
amendments, and enters information into contract management software system and prepares correspondence
for approval.
7. Prepare analytical and statistical reports regarding contract management activities and operations.
8. Assist in ensuring that contracts are renewed or re-bid as necessary or warranted.
9. Assist in continued development of standardized forms for the collection and distribution of lease, contract
and agreement information and other documents.
10. Oversee the processing of leases, contracts, and agreements with legal staff and other departments, as
assigned.
11. Provide or coordinates contract compliance staff training, as directed.
12. Other duties as assigned by General Counsel.
Supervisory Responsibilities
None
Physical and Mental Job Requirements
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress, repetitive hand motions and prolonged use of the computer. Occasional
prolonged and irregular hours.
160306 Contract Management System Coordinator
Terms of Employment
226 days; salary to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices
on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability,
genetic information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries
concerning the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer,
Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Kelly Ball 230-2829.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Kelly Ball 230-2829.
Job Title: Contract Management System Coordinator
Wage/Hour Status: Daily, Exempt
Reports to: General Counsel
Pay Grade: D6
Dept. /School: Legal
Date Revised: June 11, 2018
Primary Purpose
Implement, coordinate, and oversee the electronic contract management system in the Legal Department. Assist in the
preparation, review, monitoring and/or compliance of Districtwide contracts, grants, leases, agreements, and/or
procurements or other instruments.
Qualifications
Education/Certification
Bachelor's degree in business administration, public administration, or related field; and five (5) years related
experience
OR
High School Diploma/GED and eight (8) years related experience
Special Knowledge/Skills
• Ability to work with a wide variety of internal and external stakeholders
• Ability to use Microsoft Office applications and contract management softwares
• Ability to prioritize and manage multiple projects simultaneously, while adhering to timelines
• Strong organizational, analytical, and problem-solving skills
• Effective interpersonal, and verbal and written communication skills
• Strong attention to detail
• Understanding of procurement procedures
MAJOR RESPONSIBILITIES AND DUTIES
1. Assist in continued development of and maintains Districtwide contract management software system, and
administers security access.
2. Provide guidance to District personnel regarding the contract review process.
3. Develop contract administration and compliance reports.
4. Assist in preparation, review and monitor of leases, contracts, grant funding applications, and agreements;
ensures contract compliance with applicable policies and procedures and other terms and conditions; and
maintains contracts in accordance with appropriate record retention laws and internal controls.
5. Establish schedules and procedures to provide contract and document management of a database for
contracts, grant submissions and awards, and other instruments.
6. Assist in the preparation and completion of required contract information, documents, drafts and
amendments, and enters information into contract management software system and prepares correspondence
for approval.
7. Prepare analytical and statistical reports regarding contract management activities and operations.
8. Assist in ensuring that contracts are renewed or re-bid as necessary or warranted.
9. Assist in continued development of standardized forms for the collection and distribution of lease, contract
and agreement information and other documents.
10. Oversee the processing of leases, contracts, and agreements with legal staff and other departments, as
assigned.
11. Provide or coordinates contract compliance staff training, as directed.
12. Other duties as assigned by General Counsel.
Supervisory Responsibilities
None
Physical and Mental Job Requirements
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress, repetitive hand motions and prolonged use of the computer. Occasional
prolonged and irregular hours.
160306 Contract Management System Coordinator
Terms of Employment
226 days; salary to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
Approved: _____________________________________________________________
Job Title: _____________________________________________________________
Date: _________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices
on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability,
genetic information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries
concerning the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer,
Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Kelly Ball 230-2829.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Kelly Ball 230-2829.
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