Position Type:
Clerical/Secretarial/Middle School

Date Posted:
8/14/2018

Location:
Kilo Middle School

Date Available:
09/04/2018

Closing Date:
08/20/2018

Hours per Day:
8.0 hrs per day

Days of the Week:
Monday,Tuesday,Wednesday,Thursday,Friday

Days per Year:
207

POSITION SUMMARY:

The Middle School Financial Secretary is responsible for setting up and managing all school budgets, including ASB, Lump Sum, Vocational, Resale, and any additional monies or grants the school may receive. This position is responsible for collecting fees and fines, and required at times to handle large amounts of cash.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for setting up and managing the building's lump sum budget, ASB budgets, grants, resale, and any other special funding available to the building. Requires handling of large sums of money, bank reconciliation and monitoring of budget status. This position will, in most cases, be responsible for regularly notifying the building Principal of budget status.Responsible for tracking finesResponsible for collecting fees for school athleticsResponsible for collecting fees and maintaining accountability for school fundraisers.Responsible for ordering and tracking supplies for the building. This may include communicating with vending machine representatives.

OTHER RESPONSIBLITIES:

• Provide conference registration and/or travel arrangements for Administrative personnel and staffMay periodically assist other secretaries with greeting students, staff, parents, community members, and other visitors upon their entrance to the building.May also assist with answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages.This position may periodically need to problem-solve with frustrated and/or disgruntled parents either by telephone or in person.May periodically assist with health room as back up to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called to pick up student when applicable.

The preceding list of responsibilities is not exhaustive and may be supplemented as necessary.

REQUIRED QUALIFICATIONS:
Education and Experience
High school diploma or equivalent
Two years of accounting or bookkeeping experience; or two years of administrative assistant experience that included financial responsibilities

ADDITIONAL REQUIREMENTS:
Work scheduled hours on a consistent basis

PREFERRED QUALIFICATIONS:

CONDITION OF EMPLOYMENT:
Criminal background clearance
Valid Washington State Driver's License

KNOWLEDGE OF:
School board policies and procedures
Microsoft Word and Excel
Database Management
The District's Integrated Accounting System
The District's Student Information System

ABILITY TO:
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Speak, read and follow written or verbal communications
Practice effective safety and security within individual work routines
Develop and maintain positive customer relations with staff, students, parents, and service providers
Work collaboratively with District staff and promote teamwork with co-workers
Practice ethical and professional standards of conduct including the requirements of confidentiality
Relate effectively with parents, staff, students and the public in a multicultural and multiracial community
Gain proficiency with the District's Integrated Accounting System
Gain proficiency with the District's Student Information System
Gain proficiency with Microsoft Word and Microsoft Excel
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
Demonstrate proficiency using an e-mail system and willingness and ability to reach a high level of proficiency with the District's current e-mail system
Operate a variety of modern office equipment including microcomputers and related software
Exhibit proper telephone etiquette
Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
Cope with and assist angry or distraught students, parents, and other community members
Abide by Federal Way Public Schools' Policies and Procedures
Perform job responsibilities with or without reasonable accommodations

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard, and occasionally be required to climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 10 pounds. The employee will occasionally lift/carry a maximum of 20 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees, students and community members.

WORK SCHEDULE
This position typically works 8 hours per day, Monday through Friday, 260 days per year.

REPORTING RELATIONSHIP
This position reports to, and is evaluated by the building Principal and/or Designee. This position may receive some direction and setting of priorities from the Office Manager.

REPRESENTATION
Federal Way Education Association - Education Support Professionals (FWEA-ESP)

LEVEL OF COMPENSATION
Level 4 on the FWEA-ESP salary schedule.

Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.

CLASSIFICATION HISTORY
Update 07/2015

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.