Job Title:
Legal Specialist

Location:
Upper Marlboro, MD, US

Organization Name:
Office of General Counsel

Department Description:

Under the supervision of the General Counsel, the Legal Specialist provides all administrative support as deemed required of a Legal Specialist for the General Counsel.

Brief Description:

This is an ASASP Unit III Table 900 position Grade 26

Salary Range: $57,966 - $104,469

Closing Date: August 27, 2018

Detailed Description:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Manages a tracking system for records requests filed under the Freedom of Information Act or Maryland Public Information Acting, including: maintains a database of records requests and response timelines; requests and compiles records for attorney review; prepares draft correspondence; and files timely responses on the attorney's behalf under deadlines required by law;

Oversees memordanums of understanding (MOUs), agreements, grants, and contract matters, including processing for the Chief Executive Officer (CEO) signature and retention of historical files;

Formats and files pleadings, motions and memoranda in cases before the Office of Administrative Hearings and Maryland State Board of Education;

Coordinates the distribution of Acknowledgement of Claim Letters for liability claims evaluation and attorney review;

Coordinates the distribution of mail, telephone calls and/or email correspondence for the Office of General Counsel; responds to, directors and/or takes messages, as needed, and communicates with General Counsel, Deputy General Counsel, and Associate General Counsels either via email or voicemail;

Manages the General Counsel's calendar;

Manages, organizes and maintains a large volume of legal and administration files; establishes file tracking and maintenance system for legal documents and oversees adherence to document retention schedule for historical files as required;

Prepares letters, pleadings, reports, briefs, contracts, and Board related legal matters; includes proofing for proper spelling and grammar, and forwarding draft to the appropriate General Counsel and/or Deputy General Counsel for review;

Prepares correspondence and/or documents on behalf of the General Counsel for the CEO, Board Office staff, Executive staff, Principals, and school-based staff on a myriad of legal issues;

Prepares correspondence and/or documents for Board of Education meetings;

Prepares revisions/updates to Board of Education Policies and Administrative Procedures;

Manages and directs subpoena requests for both student and employee records;

Provides technical administrative assistance to attorneys and staff;

Maintains and enters leave and payroll information;

Coordinates courier service for delivery of packages, as necessary;

Coordinates the scheduling of administrative hearings, includes drafting notices and reserving conference rooms and Court reporter; and

Performs other duties as assigned.

Job Requirements:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must have a minimum of 10+ years of legal secretarial experience, preferably in a professional environment providing lead administrative support to an executive;

Must speak, write, and read English fluently and be able to interact positively with all levels of staff and a broad base of customers, ranging from students and parents to executives, politicians, and community leaders;

Must be highly proficient in Microsoft Word, Excel, PowerPoint, Oracle, and Google Mail and be skilled in using the internet for work-related research; knowledge of Visio and Adobe Acrobat preferred;

Ability to pass pre-employment test;

This is a highly analytical position, that requires demonstrated experience in analyzing documents, information and working quickly and accurately;

Must be able to multi-task and quickly analyze issues, shift priorities, and cope with ambiguity in a fast paced environment; and

Must be able to manage a demanding and high volume workload and to work extended work day hours, when required.

Additional Details:

Direct Deposit is expected as a condition of new hire employment.

Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George's County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

How To Apply:

To submit an application online select apply.

Please provide three (3) current professional references on resume.

Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the HR Employee Services Center at 301-780-2191.

Appropriate accommodations for individuals with disabilities are available upon request.

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Currency:
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