Bilingual (Spanish/English) Office Associate/Secretary

  • Position Type:
    Secretarial/Clerical/ Secretary

  • Date Posted:

  • Location:
    UHCS - Upper
    (High-Needs School)

  • Date Available:
    As soon as possible

  •    Additional Information: Show/Hide


    {C}{C} 1. Associates Degree preferred; high school diploma with experience minimum.

    {C}{C} 2. Knowledge of accepted business practices in school districts related to human resources.

    {C}{C} 3. Computer skills in word processing, spreadsheets, and accounting.

    {C}{C} 4. Demonstrated organizational, communication and interpersonal skills.

    {C}{C} 5. Required criminal history background check, proof of U.S. citizenship or legal resident status & NJ residency.

    6. Bilingual (Spanish and English).

    REPORTS TO: Principal

    JOB GOAL: To ensure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.


    A. Office Responsibilities

    {C}{C} 1. Types evaluations, memos, newsletters, faculty handbook and other documents as required.

    {C}{C} 2. Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others.

    {C}{C} 3. Maintains an appropriate filing system and readily retrieves documents.

    {C}{C} 4. Receives, tracks, and distributes materials.

    B. Student Records

    {C}{C} 1. Initiates and maintains student records on Powerschool, NJ SMART, and in files..

    {C}{C} 2. Keeps track of attendance and study hall, for grades K-2.

    {C}{C} 3. Prepares and enters necessary state compliance reports.

    C. School and Community Relations

    {C}{C} 1. Demonstrates a willingness to assist and work cooperatively with colleagues.

    {C}{C} 2. Assists students, staff, parents and others in person and by telephone.

    {C}{C} 3. Prepares weekly student communications.

    D. Work Traits

    1. Maintains confidentiality as required and appropriate.

    2. Demonstrates an openness to discuss suggestions.

    3. Demonstrates initiative, independence and decision-making appropriate to this position.

    4. Makes efficient use of time and resources available.

    5. Provides well-organized, accurate work.

    6. Demonstrates ability to prioritize tasks and to change priorities, as appropriate, to meet the needs of the job.

    7. Participates in staff development opportunities to enhance job-related skills and knowledge.


    Twelve-month employee. Salary to be recommended by Executive Director and approved by board.

    EVALUATION: Performance of this job will be evaluated in accordance with state law and the provisions of the Board's Policy on Evaluation of Professional Staff.

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