Procurement & Contracts Support Specialist III, IV - Leeward District, Oahu
- Employer
- Hawaii Department of Education
- Location
- Honolulu, HI, US
- Salary
- Competitive
View more
- Job Category
- Administrator, Specialist / Coordinator
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Job Preferences
- Amended 7-5-17: Monthly Salary
- PROCUREMENT & CONTRACTS SUPPORT SPECIALIST III
$4,079.00 - $4,777.00 per month (SR-20)
PROCUREMENT & CONTRACTS SUPPORT SPECIALIST IV
$4,413.00 - $5,167.00 per month (SR-22)
- NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.
- Location:
Leeward District, Oahu
- The immediate vacancies are located in the Office of Fiscal Services, Procurement & Contracts Branch.
- Employment Opportunities in Temporary Positions
Some vacant positions may be temporary. Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
- Level III:
Independently performs moderately technical and complex work in procuring and establishing standards and specifications for commodities and services within a centralized procurement and contracting program; makes independent analysis of users' requirements and prepares appropriate specifications, terms and conditions; and performs other related duties as assigned.
Level IV:
Independently performs the full range and variety of work in procuring and establishing standards and specifications for commodities and services that involve the application of highly technical and complex principles, techniques, concepts and work processes within a centralized procurement and contracting program; may serve as a working supervisor over lower-level specialists; and performs other related duties as assigned.
- Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.
Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
To qualify, you must meet all of the following requirements:
- Education Requirement:
Graduation from an accredited four-year college or university with a Bachelor's degree. Excess experience of the type and quality described below or any administrative, professional, technical or other responsible work, which required a high degree of analytical skill, may be substituted for education on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.
General Experience Requirement:
Six (6) months of work involving progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.
Specialized Experience Requirement:
One (1) year for level III; and for level IV, two (2) years of professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods (i.e. development or processing of formal bid specifications and/or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with applicable laws, policies, procedures, rules, and related requirements.
Qualifying Experience:
Qualifying experience is not limited to that acquired in positions allocable to this series or in positions otherwise designated as "professional." It may have been obtained in any position, e.g. purchasing technician or agent, substantially engaged in formal purchasing, which involved the activities and knowledge specified above.
Non-Qualifying Experience:
The following types of work experience are not qualifying:
1) Experience limited to purchasing through informal means;
2) Experience involving responding to general questions regarding procedures for formal purchasing or involving the consolidation or development of written requests for small purchase quotes;
3) Experience which involved primarily serving as the liaison between the user and those conducting the informal purchasing;
4) Experience which involved consolidating and transmitting specifications prepared by the user to those conducting the formal purchase without concomitant responsibility for review of said specifications for clarity, descriptiveness and appropriateness or which did not require intensive discussion with the users to ensure the appropriateness of the specifications; and,
5) Experience limited to assisting others in development of contracts (e.g. comparing contract terms and conditions for conformance with standard formats and language, assembling contract documentation, proofing agreements for grammar and punctuation, arranging for advertising, handing out copies of specifications, etc.
Substitutions Allowed:
1. Excess Specialized Experience of the type and quality described above may be substituted for General Experience on a year-for-year basis.
2. Possession of a Bachelor's degree or higher from an accredited college or university in public or business administration may be substituted for one-half year of the required General Experience.
3. Satisfactory completion of all academic requirements for a degree in law (JD or equivalent) from an accredited school of law maybe substituted for two and one-half years of the required General and Specialized Experience.
License Requirement:
This position requires possession of a valid motor vehicle operator's license (Type 3). Please either mail in or attach a scanned copy of your Type 3 driver's license.
Please submit a copy of your official transcripts if you are using a substitution of education for experience.
- All documents submitted to us become the property of the Department of Education.
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