Procurement Associate (Buyer)
- Employer
- Atlanta Public Schools
- Location
- SW Atlanta, GA, US
- Salary
- Competitive
View more
- Job Category
- Administrator, Finance / Business / CFO
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Procurement Associate (Buyer)
Purchasing
Support Staff - Position - Other - Other
Job Number: 4600158779
Start Date:
Open Date: 06/07/2018
Closing Date:
POSITION SUMMARY:
Requirements: EDUCATION:
Compensation: SALARY GRADE: 122
SALARY RANGE: $40, 624 to $60, 937
WORK DAYS: 254 (Annual)
FLSA Status: Non-Exempt
Employment Category: Classified
Reports to: ED (Purchasing and Warehouse Ops. Svcs.
Purchasing
Support Staff - Position - Other - Other
Job Number: 4600158779
Start Date:
Open Date: 06/07/2018
Closing Date:
POSITION SUMMARY:
- The Procurement Associate provides assistance in the technical and administrative functions of the centralized purchasing activities of APS including M/WBE participation and training.
- This includes the purchase of goods and services in accordance with applicable laws, policies, rules, and regulations as set forth by the Atlanta Public Schools, the Georgia Department of Education and other federal, state and local agencies.
- Performs a variety of purchasing assignments including research, review and routing of independent contractor agreements and other procurement documents, preparing contract renewal documents, updating forms and templates, maintaining procurement website, and preparing procurement related reports.
- Under the guidance of the Executive Director or Purchasing Agent staff assists in the formal solicitation process.
- Reviews and routes Independent Contractor Agreements and other procurement forms for approval and processing
- Advises and assists end users with the specification development, issuance, evaluation, and contract administration of lower dollar, less complex IFBs under the guidance of Executive Director or Purchasing Agent staff
- Assists Purchasing Agent and Senior Buyer staff with the solicitation process and contract administration for complex, high dollar solicitations
- Prepares procurement related reports from the APS Financial System and by compilation of other industry and procurement data from various sources as needed
- Serves as backup for monthly procurement related Board Agenda Items
- Represents Purchasing and Warehouse Operations Department at meetings with other APS departments, suppliers, and other public agencies
- Maintains the integrity of the public procurement process
- Maintains Procurement website ensuring consistency, and maintaining professional, updated appearance of site
- Assists with developing and updating departmental documents including Independent Contractor Agreements, Single/Sole Source forms, APS standard contracts, procurement SOPs, templates, logs, forms, guidelines, checklists, and Procedures Manual.
- Serves as backup for vendor registration applications and updating vendor database including updating M/WBE information in vendor database.
- Maintains current knowledge of purchasing practices through vendor contact, organization membership, trade literature, training, and trade shows
- Cultivate and develop APS Inclusive Practices Procurement Program for M/WBEs in compliance with Board policy, state, and federal laws and requirements. This includes but is not limited to:
- Identifying and minimizing barriers that impede M/WBEs from doing business with APS
- Collecting and analyzing department/division spend data in combination with collecting and analyzing M/WBE business data
- Identifying potential M/WBE suppliers
- Market to APS departments/divisions to show M/WBE businesses that sell what departments buy
- Increase contracting with M/WBE businesses and measure success
- Provide internal and external M/WBE training
- Performs other duties as assigned by the appropriate administrator
- Required to attend scheduled shift during regular/business hours as mandated
- Knowledge of personal computers and common office software and productivity tools including MS Office, MS Outlook, Adobe Pro, and ERP systems, such as Lawson
- Knowledge of the principles of general management, business administration, and purchasing
- Analytical and organizational skills
- Ability to develop effective and cooperative working relationships with APS departments, employees and suppliers
- Ability to effectively communicate orally and in writing
- Ability to work independently toward general results, devising new methods, modifying or adapting standard procedures to meet new conditions and making decisions based upon precedent, policy and acquired experience
- Ability to successfully deal with all persons in a fair and equitable manner
- Proven ability to work under pressure
- Possess complete integrity and a high sense of personal and professional ethics
- Ability to effectively communicate purchasing policies and procedures to APS personnel and interpret policies and procedures as necessary
- Skilled in researching and preparing documents
- Ability to create and maintain complex spreadsheets
Requirements: EDUCATION:
- High School Diploma required.
- Associate?s degree with major coursework in business administration, public administration, or procurement preferred.
- Two (2) years of experience in bookkeeping, purchase order processing, financial reports, contracts, and/or other procurement related activities.
- Experience working with minority/women owned business enterprises (M/WBE).
- Certified Public Purchasing Buyer (CPPB) or equivalent preferred.
Compensation: SALARY GRADE: 122
SALARY RANGE: $40, 624 to $60, 937
WORK DAYS: 254 (Annual)
FLSA Status: Non-Exempt
Employment Category: Classified
Reports to: ED (Purchasing and Warehouse Ops. Svcs.
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