Administrative Assistant I - Div of Curriculum & Instructional Support
- Employer
- Gwinnett County Public Schools
- Location
- Suwanee, GA, US
- Salary
- Competitive
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Position Type:
Office Professionals/ Administrative Assistant I
Date Posted:
7/13/2018
Location:
Instructional Support Center
Job Code: Administrative Assistant I - 030061 Standard Hours: 40 Department: Div of Curriculum & Instructional Support - 222260 Empl Class: NA Minimum Salary: $30,086.00/Annually
Maximum Salary: $51,897.00/Annually
Scheduled Days: 246
Target Openings: 1
   License and Certification Qualifications: None required.
Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.
Experience Qualifications: Three years secretarial/administrative or equivalent acceptable experience required.
Skills Qualifications: Strong technology skills and demonstrated knowledge in up-to-date computer software and programs, including Microsoft Office, Lotus Notes, PeopleSoft, G Suite; skills in typing, word processing, spreadsheets, and graphics; ability to utilize social media; ability to prepare reports, draft professional business correspondence, and process transactions as directed; demonstrated skills in oral and written communication; demonstrated skills in organization and problem solving, with the ability to exercise independent judgment, troubleshoot, and solve basic problems; ability to detect and correct errors in standard English language usage; ability to coordinate multiple tasks and priorities; ability to respond to inquiries and requests from internal and external customers; ability to record and issue minutes of meetings by shorthand and/or computer; ability to scan documents for editing and read-only; ability to maintain strict confidentiality of information with high integrity; ability to analyze existing processes and identify areas for improvement; ability to act as a representative of Gwinnett County Public Schools; and ability to work across functional boundaries and interact with employees at all levels of the organization.
Primary Responsibilities: Provide administrative support to the Executive Director of Innovation and Program Improvement and assist with functions and activities associated within the office.
1. Perform general secretarial duties.
a. Draft and/or produce final copies of various types of correspondence, including but not limited to letters, memos, reports, and minutes of meetings.
b. Maintain an accurate schedule of activities for the Executive Director of Innovation and Program Improvement.
c. Develop spreadsheets, graphs, charts, and presentations as needed.
d. Manage large projects and concurrent tasks effectively to ensure priorities are completed by the designated deadline.
e. Organize and maintain files, records, and other documentation for the Executive Director of Innovation and Program Improvement.
f. Operate various office machines, including but not limited to copiers, computers, and presentation equipment as needed to ensure efficient and effective office operations.
g. Handle telephone calls and electronic correspondence, including but not limited to social media tools and e-mail, from other departments, local schools, and constituencies and relay messages as appropriate.
h. Arrange, coordinate, and schedule time and details for travel, conferences, and other planned events within the department.
2. Support the effective and efficient operation of activities conducted by the Executive Director of Innovation and Program Improvement.
a. Assist in the planning of cross-divisional development of tasks and milestones required to support local schools and central office concerning the innovation and program improvement initiatives.
b. Plan and attend meetings on behalf of the Executive Director of Innovation and Program Improvement in his or her absence or as otherwise directed.
c. Assist in the planning and execution of staff development training for local schools and central office staff and other events.
d. Assist in managing data for the office.
3. Perform departmental financial and accounting duties.
a. Maintain the Innovation and Program Improvement budget and assist with initial preparation, including, but not limited to, grant budget reporting.
b. Prepare and maintain accurate and timely payroll and financial records and reports.
c. Assist in monitoring monthly budget printouts and submit balances for each line item to the Executive Director of Innovation and Program Improvement.
d. Assist in developing budget amendments and travel requests and review all information for accuracy.
e. Assist in preparing and reviewing annual budgets for accuracy.
f. Utilize the district's processes for procurement of department supplies and materials.
4. Communicate with all parties in a businesslike, courteous, and efficient manner.
a. Represent the division professionally in all aspects of communication.
b. Help cultivate a responsive and customer-centered climate.
c. Seek ways to be responsive to the needs of staff.
d. Handle internal and external customers graciously and effectively.
e. Direct inquires to the appropriate division personnel as needed.
f. Route incoming and outgoing correspondence accurately.
5. Assist with new projects as assigned.
6. Perform other duties as assigned.
Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office Professionals/ Administrative Assistant I
Date Posted:
7/13/2018
Location:
Instructional Support Center
Job Code: Administrative Assistant I - 030061 Standard Hours: 40 Department: Div of Curriculum & Instructional Support - 222260 Empl Class: NA Minimum Salary: $30,086.00/Annually
Maximum Salary: $51,897.00/Annually
Scheduled Days: 246
Target Openings: 1
   License and Certification Qualifications: None required.
Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.
Experience Qualifications: Three years secretarial/administrative or equivalent acceptable experience required.
Skills Qualifications: Strong technology skills and demonstrated knowledge in up-to-date computer software and programs, including Microsoft Office, Lotus Notes, PeopleSoft, G Suite; skills in typing, word processing, spreadsheets, and graphics; ability to utilize social media; ability to prepare reports, draft professional business correspondence, and process transactions as directed; demonstrated skills in oral and written communication; demonstrated skills in organization and problem solving, with the ability to exercise independent judgment, troubleshoot, and solve basic problems; ability to detect and correct errors in standard English language usage; ability to coordinate multiple tasks and priorities; ability to respond to inquiries and requests from internal and external customers; ability to record and issue minutes of meetings by shorthand and/or computer; ability to scan documents for editing and read-only; ability to maintain strict confidentiality of information with high integrity; ability to analyze existing processes and identify areas for improvement; ability to act as a representative of Gwinnett County Public Schools; and ability to work across functional boundaries and interact with employees at all levels of the organization.
Primary Responsibilities: Provide administrative support to the Executive Director of Innovation and Program Improvement and assist with functions and activities associated within the office.
1. Perform general secretarial duties.
a. Draft and/or produce final copies of various types of correspondence, including but not limited to letters, memos, reports, and minutes of meetings.
b. Maintain an accurate schedule of activities for the Executive Director of Innovation and Program Improvement.
c. Develop spreadsheets, graphs, charts, and presentations as needed.
d. Manage large projects and concurrent tasks effectively to ensure priorities are completed by the designated deadline.
e. Organize and maintain files, records, and other documentation for the Executive Director of Innovation and Program Improvement.
f. Operate various office machines, including but not limited to copiers, computers, and presentation equipment as needed to ensure efficient and effective office operations.
g. Handle telephone calls and electronic correspondence, including but not limited to social media tools and e-mail, from other departments, local schools, and constituencies and relay messages as appropriate.
h. Arrange, coordinate, and schedule time and details for travel, conferences, and other planned events within the department.
2. Support the effective and efficient operation of activities conducted by the Executive Director of Innovation and Program Improvement.
a. Assist in the planning of cross-divisional development of tasks and milestones required to support local schools and central office concerning the innovation and program improvement initiatives.
b. Plan and attend meetings on behalf of the Executive Director of Innovation and Program Improvement in his or her absence or as otherwise directed.
c. Assist in the planning and execution of staff development training for local schools and central office staff and other events.
d. Assist in managing data for the office.
3. Perform departmental financial and accounting duties.
a. Maintain the Innovation and Program Improvement budget and assist with initial preparation, including, but not limited to, grant budget reporting.
b. Prepare and maintain accurate and timely payroll and financial records and reports.
c. Assist in monitoring monthly budget printouts and submit balances for each line item to the Executive Director of Innovation and Program Improvement.
d. Assist in developing budget amendments and travel requests and review all information for accuracy.
e. Assist in preparing and reviewing annual budgets for accuracy.
f. Utilize the district's processes for procurement of department supplies and materials.
4. Communicate with all parties in a businesslike, courteous, and efficient manner.
a. Represent the division professionally in all aspects of communication.
b. Help cultivate a responsive and customer-centered climate.
c. Seek ways to be responsive to the needs of staff.
d. Handle internal and external customers graciously and effectively.
e. Direct inquires to the appropriate division personnel as needed.
f. Route incoming and outgoing correspondence accurately.
5. Assist with new projects as assigned.
6. Perform other duties as assigned.
Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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