Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, leave, and voluntary and involuntary deductions.  Researches, resolves and communicates payroll issues accurately and efficiently.  Ensures compliance with all applicable laws, regulations, and school board policies.
 

Essential Job Functions:

• Reviews and adjusts employment data forms of new hires and contract amendments ensuring correctness of employee's pay and leave.  Reviews new hire data forms for substitutes moving to contract status ensuring correctness of pay as it relates to contract begin dates and makes adjustments to pay if necessary.  Adjusts substitutes to long-term rate as required.
• Monitors time and attendance reporting for assigned departments to ensure the correct rate of pay, use of earnings types and budget codes.  Reviews overtime data entry and calculation for each pay period to ensure school board policy and audit compliance with FLSA.  Requests attendance correction memo if time and attendance is not entered on time or entered incorrectly.
• Researches pay transactions created on time and attendance system each pay period and ensures that leave is reported accurately.  Ensures that approved leave benefits (FMLA, Extended Sick Leave, Sick Bank, etc.) are reported as approved by the Benefits and Compensation Office in accordance with School Board policy.  Makes corrections to payroll transactions as needed. Prepares individual employee calendar and pay calculations in Excel to ensure accurate payment.
• Researches inquiries regarding leave balance discrepancies and makes corrections as needed.  Corrections include determining correct leave balances, preparing a leave correction form to adjust all applicable element numbers and calculation of additional or reduction in pay for the employee. 
• Prepares data for all corrections in batch format and forwards for entry into the Payroll System.  Receives a reconciliation statement to verify batch data was entered correctly.
• Serves as liaison for the Finance Office and the Time and Attendance System; assists users with questions regarding all aspects of the Time and Attendance System and School Board leave policies.  Provides quality customer service by assisting employees and administrators with inquiries regarding attendance records and leave balances, questions regarding substitute pay, to include Time and Attendance cutoff dates, pay rate, long-term substitute assignments and pay adjustments or corrections.
• Receives non-contractual data in batch format and enters in the Payroll System for the semimonthly payroll processing.
• Processes and reconciles various payroll related deductions.
• May perform other duties as assigned.

Qualifications:
Knowledge of accounting terminology, Working knowledge of payroll laws and procedures.  Working skill in data entry and in the use of personal computer utilizing spreadsheet, word processing and database software (Excel, Word and Access preferred).  Demonstrated ability to organize and analyze data and process work according to related laws, regulations, policies and procedures. Demonstrated ability to make accurate mathematical calculations and reconciliation of reports.  Demonstrated accuracy in data entry.  Demonstrated ability to work independently, pay attention to detail, meet strict deadlines and communicate effectively with all levels of personnel.
 
Requirements:   College level course work or equivalent experience and/or training in payroll accounting. Considerable knowledge of state and federal regulations related to payroll accounting and office operations.  Successful experience in payroll/accounting environment or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities.  Associate's degree and FPC (Fundamental Payroll Certification) preferred.

Requirements: Applicants considered for employment must successfully complete the following background investigations/tests:
 

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services ( CPS) Investigation
• Tuberculosis Screening/Test