Business Operations Coordinator

Employer
TenSquare
Location
Washington, DC, United States
Salary
Competitive
Posted
Jul 11, 2018
Ref
a0K3600000QBtLaEAL
Job Title: Business Operations Coordinator
Date Posted: 5/15/2018
Job Function: Operations
Grade Level:
Job Type: Full-Time
Start Date:

ABOUT MERIDIAN PCS
Meridian Public Charter School is located in the Nation's Capital. We are a rigorous PreK - 8th grade school, which academically and socially prepares its diverse student population to be successful in an increasingly global and technology based society. We aim to do this by creating a secure high energy and hands on environment where students can be excited about the learning process. Our goals are to provide a thorough foundation of knowledge and create a lifelong love of learning.

For additional information about Meridian PCS visit mpcs-dc.org.

ABOUT THE POSITION
The Business Operations Coordinator is responsible for the coordination and day to day aspects school operations including school supplies, substitute teachers, accounts receivable and payable, compliance and logistical support for various functions. S/he will also provide the support necessary to ensure that the organization operational controls, administrative and reporting procedures are effective. The position is a full time, salaried, 12-month position and will report to the Business Manager.

Primary job duties include, but are not limited to the following:

Logistical Support
  • Collaborates with the Meridian Management Team in the orientation of new staff as well as in monitoring and supporting them
  • Monitor arrival and dismissal procedures as it relates to staff duties, student drop-off/pick-up zones
  • Supports various committees with coordination of set-up and logistical support that may require assistance from other departments
  • Manage the Automated Education Support Operations Program (AESOP) to ensure substitute coverage is arranged for classrooms and office support
  • Responsible for coordinating transportation and logistics for various programs and/or fieldtrips
Accounts Receivable and Payable
  • Review and verify invoices for all school purchases
  • Create purchase orders for purchases made by various departments
  • Review and reconcile monthly financial reports such as credit card statements, bank deposits and staff reimbursements
  • Manage the purchasing of supplies for two campuses and keep an accurate inventory system for adequate supplies
Administrative Support and Compliance Management
  • Monitor District of Columbia regulations, Office of State Superintendent of Education, Federal regulations and DC Public Charter School board compliance areas for the school
  • Create and submit various documents for reviewing to various department managers
  • Review and submit all items to various entities in a timely manner to ensure deadlines are met and compliance is maintained
  • Recommend improvements to stay compliant with the Charter School Laws and regulations
  • Provide support to the procurement policies and procedures to ensure compliance with charter school requirements
  • Collect and input data for various claims such as NSLP and FFVP for monthly submission
  • Support Business Operation team members with various administrative duties
Other Duties
  • Works with the Facility Department and outside contractors to help coordinate minor construction projects
  • Maintain records for the Business Manager as it relates to school documents
  • Participates in staff meetings and on various committees
  • Performs other duties as assigned
QUALIFICATIONS
Required Knowledge and Skills
  • Excellent communication skills, and the ability to communicate persuasively in positive and negative situations
  • Capacity to accept feedback from others, make decisions, and exhibit sound and accurate judgment
  • Able to work independently or with others in a team approach
Ideal candidates will have the following education and experience:
  • Associate's degree or Bachelor's degree preferred, and/or
  • Minimum of five years of experience working in a non-profit organization in Operations/Business Administration or Finance
  • Bi-Lingual in Spanish (speaking/writing) is preferred
  • Work comfortably with people from diverse backgrounds
  • Excellent organizational skills and timely completion of tasks
  • Math Aptitude: comfort with numbers and accounts payable
  • Knowledge and experience using Windows, Internet Explorer and Microsoft Applications including Word, PowerPoint, and Google Documents
  • Conscientiousness: Understanding that everything going out the door matters to the customer; striving for excellence
  • Solid writing skills
  • Customer Orientation: Good customer service skills with internal and external customers, attention to detail
  • Dedication: Being persistent, punctual and dependable, with a positive, can do attitude
  • Sense of Urgency: understanding the urgency of situations and address matters promptly
  • Flexibility/Adaptability: open to change and to considerable variety in the workplace
  • Honesty: trustworthiness with company resources and information
Physical Demands of the Position
These physical characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job safely. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Mobility sufficient to move about, stand, and/or sit for extended periods, and access all locations in the work environment
  • Manual skill to appropriately control and manipulate objects, tools, materials, and equipment used on the job, including a telephone and a computer
  • Flexibility and strength to reach with hands and arms, bend and stoop
  • Ability occasionally to life and or move up to 50 pounds
  • Ability to hear and understand speech at normal room levels, and to hear and understand speech on the telephone
  • Ability to speak clearly in audible tones so that others may understand
  • Specific vision abilities required by this job includes close vision, distance vision, ability to adjust focus and peripheral vision.
NO PHONE CALLS PLEASE.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin or ancestry, marital status, veteran's status, or any other factor, which would constitute a violation of the D.C. Human Rights Act or other applicable laws or court order.

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