Manager of Master Scheduling and Comprehensive Student Supports - High School Network office (2018-1

Ref: MGRCRD

TITLE:

Manager, Master Scheduling and Comprehensive Student Supports

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Certificated Management

FLSA:

Exempt

WORK YEAR/HOURS

227 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: June 2018

SALARY GRADE:

A227 Range 18

BASIC FUNCTION: Under minimal supervision, the Manager, Master Scheduling and Comprehensive Student Supports promotes and supports the District Strategic Plan to build Linked Learning pathways in high schools that create equitable opportunities and improved learning outcomes for Oakland students. The Manager will create the infrastructure at each school to integrate each element of Linked Learning into pathway design by focusing on comprehensive student supports and counseling. The Manager will play an integral role in achieving the mission and goals of a Full Service Community District by providing comprehensive student supports and academic counseling to address the individual needs of all students, ensuring equity of access, opportunity, and success to college and career.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This p

osition description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

Master Schedule Implementation

Develop, lead and implement master scheduling plan that supports the development of Linked Learning pathways that improve the quality of Linked Learning Pathways and support the integration of comprehensive student supports, access to CTE courses, rigorous academic and work-based learning.

Coordinate, facilitate, and manage master schedules for all campuses and ensure alignment with applicable District regulations and state and federal programs and guidelines.

Ensure that all master schedules provide students are enrolled in A-G courses that are accurately updated on UC and CSU portals.

Coordinate with multiple District departments to ensure that program courses are developed and maintained.

Ensure that all course numbers are aligned to the state and district requirements for scheduling and awarding credit.

Monitor and update pathway programs of study for each pathway to ensure that they are current and the basis for master schedule development.

Provide ongoing training, support and coaching to master scheduling teams to ensure that Linked Learning pathways are integrating the 4 pillars into each pathway program of study.

Ensure that all Linked Learning pathways have a high level of integrity to student cohorts and ensure that pathway students are enrolled in the key pathway elements.

Ensure that schools are developing the schedule for 8-period, 4 x 4, 4 x 4 hybrid, 7 period block and 7 period schedules.

Provide ongoing training to all campus master scheduling teams to include, but not limited to, course numbers, proxies, singletons, doubletons, pathway CTE courses, cohort integrity, credit recovery, use and interpretation of available reports, available seats.

Oversee the development, and maintenance of the master scheduling timeline for campuses including end of year activities.

Work with existing and future technology tools to and develop systems to support schools to effectively manage the scheduling, queries and establishment of teacher lines in support of pathways.

Lead and coordinate all counseling functions including training, proper tagging of students for pathways, CTE course sequences, and graduation status for all students.

Coordinate all scheduling timelines and activities with applicable District departments.

Coordinate with District departments and Advisory team in the development of policies related to:

Promotion/retention procedures

Grade Point Average and Class Ranking procedures

Credit Attaining for Dual Enrollment Courses

Graduation Progress Reports

College and Career Plans for students to include graduation plans for 9th graders.

Comprehensive Student Supports

Oversee the development and compliance of a comprehensive credit recovery system to support more students to graduate on time.

Develop and implement a menu of comprehensive student supports for students in grades 6-12 schools. Design and implement a comprehensive school counseling program based on the National Standards for School Counseling Programs and the American School Counselor Association's (ASCA) National Model for students in Linked Learning pathways.

Provide targeted intensive supports for District School Counselors to ensure that they adopt practices that support integration of counseling into Linked Learning pathways.

Partner with applicable District departments or external groups, as applicable, to ensure targeted student support strategies and outcomes aligned with the District's Local Control Accountability Plan for all students and in particular those identified as English Language Learners, African-American, Latinx, and Pacific Islanders.

Develop grant proposals to support and sustain the integration of comprehensive student supports.

Provide guidance and information to students and families to ensure success in student attendance, behavior, and graduation, and prevention of drug use and violence in collaboration with applicable District personnel.

Program Management and Staff Support

Oversee the budget and monitor fiscal compliance of Comprehensive Student Supports and Counseling.

Recruit, screen, train, and support the supervision of middle and high school counselors and College and Career Readiness Specialists in collaboration with principals and assume responsibility for their professional guidance.

Provide training and coaching to school site teams in counseling to increase academic advising and college access for all students.

Provide resources to staff to ensure that each school counseling center is a family-friendly environment.

Ensure appropriate records are maintained by counselors to track student progress, progress to graduation, and note the counseling service and generate necessary state and District reports.

Supervise in collaboration with site administrators, site-based Outreach Consultants including participation in hiring, training, coaching and evaluation to insure quality prevention and intervention services for at-risk students.

Attend department meetings; represent the assigned department at District, community or partnership meetings.

Perform related duties as assigned.

QUALIFICATIONS

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Linked Learning model for high school reform and aligning that to the Community School philosophy by aligning services, resources in service of students

Applicable laws, codes, regulations, policies, and procedures governing work scope

Planning, organization and coordination needed for assigned program

Strategies, funding opportunities, and community contacts for assigned program

Utilization of various forms of assessment to guide and design program

Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural markers

Organizational development, communications and change management, specifically:

Building partnerships and collaboration with individuals, departments, agencies, and institutions

Interpersonal skills emphasizing tact, patience, courtesy and respect

Facilitation techniques

Building capacity of adults to function in new systems

Facilitation to foster new behaviors and practices in challenging contexts

Building authentic and trusting relationships

Correct English usage, grammar, spelling, vocabulary and punctuation

Effective written and oral presentation skills and techniques

Research methods, report writing and record-keeping techniques using a variety of technology tools

Principles and practices of effective leadership

ABILITY TO:

Work with multi-faceted departments, city offices, and business leaders of organizations and agencies and District departments to get additional resources for programs/students and to align with existing programs

Identify professional development activities for staff and for appropriate District employees on topics related to issues in the four programs

Interpret and apply applicable laws, codes, policies, procedures, and District regulations governing work scope

Recognize, research, assess and analyze management challenges; adopt appropriate plans of action

Establish and maintain effective communications and working relationships among diverse groups of students, parents, District staff, and the community

Identify and resolve school site and department health and safety issues in a timely manner

Recommend and assist in the formulation and implementation of operating procedures and policies

Write grant proposals and seek further funding

Maintain confidentiality as appropriate

Demonstrate effective oral and written communication skills, including content communication, conciseness, grammar and use of a variety of technology tools

Manage competing priorities and time; organize, coordinate and prioritize a large volume of activities, programs and services

Operate personal computer, related software, and other office equipment

PREREQUISITES

Bachelor's degree required

Master's degree in Guidance and Counseling or in one of the related Pupil Services major from an accredited college or university preferred

Five (5) years of counseling experience at the secondary level

Three (3) years experience leading secondary campus master scheduling

Experience scheduling a large comprehensive high school preferred

Experience developing and facilitating community partnerships preferred

Demonstrated success in program planning/management activities furthering school success, student achievement, and positive child, youth, and family development in an urban school district environment

Experience and demonstrated knowledge in compiling/analyzing data, writing reports and providing professional presentations/status reports

Valid California Pupil Personnel Services School Counseling Credential

Valid Administrative Services Credential

Valid California Driver's License

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS:

ENVIRONMENT:Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL DEMANDS:Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: High School Network Office
Salary Range: $94,304 - $120,384 / Per Year
Shift Type: Full-Time

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