Program Manager, Home and Hospital Instruction (2018-19)

Ref: NHO155

Position Description

TITLE:

Program Manager, Home and Hospital Instruction

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Certificated Management

FLSA:

Exempt

WORK YEAR/HOURS:

227 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: June 2018

SALARY GRADE:

A227 Range 14

BASIC FUNCTION: Under minimal supervision, the Program Manager, Home and Hospital Instruction, is the primary program contact for implementing and maintaining compliant home and hospital instruction in the District. The Program Manager is responsible for program implementation, completion of quantitative and qualitative data reports, and program budget support related to instructional services provided to students with a temporary disability in the student's home or in a hospital or other residential health facility, excluding state hospitals.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

Oversee the home and hospital application process; including, but not limited to: reviewing applications; contacting medical providers as deemed necessary to notifying schools, students, and families.

Develop and implement professional learning for District personnel about home and hospital instruction program requirements and opportunities.

Serve as District liaison to the California Department of Education or other agency as it relates to the District's home and hospital instruction program design, implementation, or maintenance.

Create, refine, and maintain attendance accounting on behalf of the District; collaborate with internal District departments to ensure data collection is accurate, timely, and complete as required for program compliance.

Proactively analyze situations, collect data, and implement communication strategies for problem solving to resolve program-related issues.

Work with existing and prospective hospitals or other residential health facility served by District students to cultivate, strengthen, or deepen the collaboration.

Tailor educational program to the specific medical needs and limitations of hospitalized and homebound students.

Facilitate assessment for expanded services for students experiencing significant health impairments.

Maintain coordination with IT to sustain program student data in District databases to document program participation status, identify needs, services brokered and received, and track the impact on school attendance and achievement.

Liaise with District instructional coaches and other classified or certificated personnel to ensure the instructional and social emotional support is provided to program participants.

Liaise with Special Education Department to support special education home and hospital students.

Manage transitions between hospitalizations and home instruction.

Under supervision, build and manage data tracking to closely monitor the program budget, including but not limited to: develop and manage reimbursement tracking systems, for various payments; manage and track transportation costs associated with students and program as well as related transportation; receive and reconcile invoices, and generate purchase orders for home and hospital instruction-related contracts.

Liaise with District fiscal and budget personnel to ensure that General Fund apportionment is accurately tracked and reported upon as required for program compliance.

Work collaboratively with various District departments to establish District protocols related to hospitalizations, i.e., collaborate as needed with District transportation department to provide transportation assistance for program participants.

Ensure alignment between program and District instructional departments is streamlined so students may return to their regular day class or an alternative education program at their former level of performance as applicable.

Recruit, select, and train certificated educators whom will be providing instruction to program participants; partner with District Talent Division recruitment team to ensure recruitment and selection is compliant with applicable District guidelines and state and federal employment laws.

Develop and implement professional learning for District personnel about home and hospital instruction program requirements and opportunities.

Partner with the internal and external departments and organizations to ensure District staff are informed of new laws or changes in the law.

Attend related workshops, conferences and meetings related to home and hospital instruction programs to understand, research, and develop best practice models of individualized instruction for students with temporary disabilities.

Supervise, evaluate, and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions; plan, coordinate, and arrange for appropriate professional development opportunities for assigned staff.

Provide cross training to department personnel.

Perform related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Applicable Education Code and California Department of Education's Home and Hospital Instruction program overview, policies, procedures, and funding guidelines

Applicable federal and District codes, regulations, policies and procedures governing work scope

Curriculum development and delivery

Conflict resolution methods and techniques

District and College policies, procedures, programs and services

Interpersonal skills including tact, patience and diplomacy

Record keeping and data collection techniques

Current District curriculum and school instructional programs in assigned area

Utilization of various forms of assessment to guide and design instruction

Effective pedagogy for ethnic populations, English, and Standard English Learners

Planning, organization and coordination needed for assigned program

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Correct English usage, grammar, spelling, vocabulary and punctuation

Computer software, hardware, and related technology

ABILITY TO:

Interpret and implement applicable laws, codes, policies, procedures, and District regulations governing work scope

Implement program goals and evaluate outcomes

Collaboratively establish measurable objectives, assign, and review the program accomplishments

Plan, prioritize, and assign work in order to meet schedules and timelines

Organize and facilitate large-scale meeting and processes involving diverse groups

Develop and maintain cooperative relationships with local, regional, state employers, agencies and governmental entities

Read and interpret contracts, curriculum and related information and documents

Listen and extrapolate information effectively

Prepare and maintain statistical records, reports, databases, files, logs, and lists using computers and peripheral equipment

Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability and ethnic backgrounds

Communicate effectively both orally and in writing with employees of the District, the public, and

representatives of private and public agencies

Interface effectively with all aspects of educational operations

Cross train department personnel

Operate personal computer, related software, and other office equipment

PREREQUISITES

Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in a Healthcare Discipline, Public Health, Public Administration or related field. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

Three (3) years experience in program management, partnership development, and/or education

Experience with K-12 home and hospital programs, career and technical education, or health programs preferred

Demonstrated ability to coordinate between medical providers, staff, students and families

Demonstrated ability to coordinate between hospitals, districts, students and families

Valid California Teaching Credential with English Learner Authorization

Valid California Driver's License

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Office of Linked Learning
Salary Range: $77,594 - $99,031 / Per Year
Shift Type: Full-Time

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