Close Date:
07/07/2018

Title of Position: Secretary, Exceptional Children Resources (Part-time, less than 30 hours per week)

Reports to: Director, Exceptional Children Resources

Description of Position:


This position is classified as a part-time casual/seasonal Secretary and is a member of the Exceptional Children Resources Group within the Academic Support team. This position will be under the supervision of the Director for Exceptional Children Resources. Duties include, but are not limited to the following:

Major Responsibilities Include:

• Provide support in preparing monthly financial statements and shared funding reports to other state agencies.
• Oversee and monitor all work group contracts with outside vendors.
• Provide secretarial support to assigned Education Associates in the completion of their duties for Interagency Collaborative Team.
• Coordinate and schedule meetings including room reservations, meals, associated budget accounting and typing/mailing agendas and notices.
• Perform computer related operations such as creating, composing, editing, printing, saving and retrieving computer-generated documents. Other computer related functions to be performed might involve data management, creating tables, merging files and using electronic mail.
• Prepare correspondence, memos, reports, meeting minutes and other written materials as necessary. This may include large mailings, which would involve preparation of original documents, duplication and assembling the packets for mailing.
• Prepare such documents as out-of-state and in-state travel requests, reimbursements, purchase orders and payment vouchers.
• Maintain appropriate files including legal files in compliance with Department requirements and procedures.
• Communicate effectively with the public, staff, students and parents.
• Perform other duties as requested.

Essential Qualifications and Skills:

Education :

• A High School diploma or GED; some college coursework preferred

Experience:

• Training and experience in word processing, filing, record keeping and general office procedures.
• Experience with State financial management systems preferred.

Skills :

• Ability to perform responsibilities with minimal supervision;
• Ability to prioritize a wide range of tasks with competing deadlines and importance;
• Skill in applying basic and advanced tools used in word processing applications;
• Capable of setting priorities and working under pressure;
• Excellent communication skills, handling questions and concerns with speed and professionalism;
• Excellent interpersonal skills and the ability to deal with staff in a tactful, congenial and personal manner;
• Discretion and confidentiality are essential.

Salary:

Salary will be computed in accordance with the education, experience, and training of the individual selected and in accordance with salary schedules for employees of the Department of Education. Direct deposit of payroll checks is a condition of state employment, and employees are paid on a lag pay schedule with the first payment made after approximately one month of employment.

Notes:

A criminal background check is required. The successful candidate must demonstrate during the interview process an understanding of diversity, educational equity and multicultural education. This job description is not intended to be an all-inclusive list of duties and standards of the position. The selected candidate should expect to perform any other related activities needed to deliver the position's key duties and responsibilities and follow any other instructions as defined by his/her supervisor.

The Delaware Department of Education is an equal opportunity employer. It does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, marital status, disability, age or Vietnam Era veteran's status in employment or its programs and activities. Inquiries should be directed to the Department's Human Resource Office, 401 Federal Street, Suite 2, Dover, Delaware, 19901, Telephone No. (302) 735-4030.

A person may not be employed by a public school employer in any position requiring licensure and certification if the person does not meet licensure and certification requirements established under Chapter 12 of [Title 14 of the Delaware Code]..., except pursuant to a license extension and/or emergency certificate issued pursuant to Chapter 12. See 14 Del. C.§ 1313.

Direct deposit of paychecks is a condition of employment for all new employees hired after December 31, 1995

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